Supply Chain
Job purpose
ICT Officer
Communications Officer
Job purpose
The
Regional Scholarship and Innovation Fund (RSIF – https://www.rsif-paset.org/)
is one of the flagship programmes of the Partnership for Skills in Applied
Sciences, Engineering and Technology (PASET), an initiative by African
governments to address systemic gaps in skills and knowledge necessary for
long-term, sustained economic growth in sub-Saharan Africa (SSA). PASET was
launched in 2013 by the governments of Senegal, Ethiopia and Rwanda. The
governments of Kenya and Ivory Coast have since joined the initiative, while
several others have expressed commitment to enter the partnership.
In
July 2018, the International Centre of Insect Physiology and Ecology
(www.icipe.org) was appointed the Regional Coordination Unit (RCU) of RSIF. The
mandate of the RCU includes managing the two funds and supporting the capacity
of the universities and partnering institutions to administer the PhD
scholarships. The assignment also includes creating partnerships with
governments, universities and national and international research organisations
for research training, e.g. through sandwich training, to promote collaboration
with and among the centres of excellence. As well, the RCU will help introduce
more African governments and other potential strategic partners to PASET to
fund and to ensure continued continent-wide support.
Reporting
to the Procurement Manager, the position holder will support in the procurement
of goods, works and services, and the disposal of assets of the RCU as per the
icipe and World Bank procurement policies and procedures. The Supply Chain
Officer will also on occasion be called upon to support and build the capacity
of the collaborating programme partners in procurement practices.
Ref. No. NRS/302/122018
Responsibilities
The
successful candidate is expected to:
·
Procure goods and services for the
RCU in line with icipe and World Bank policies and ensure timeliness in the
process;
·
Prepare procurement plans for the RCU
and seek approval from the relevant authorities;
·
Prepare bid documents, advertise
tenders, request quotations, organise relevant meetings (including prebid
meetings, bid evaluation meetings, contracts, committee meetings), and prepare
accurate and timely reports/minutes of the meetings;
·
Manage procurement logistics with
partner institutions;
·
Document the receipt of goods and
services, and ensure user acknowledgement of the goods and services;
·
Assess current RCU orders and
forecast future demand, to provide adequate supplies;
·
Review all RCU invoices and secure an
efficient billing process and timely payment of service providers and
contractors;
·
Manage the disposal of goods when
necessary;
·
Build the procurement capacity of
partner institutions;
·
Facilitate the disposal of the RCU assets
as per the icipe and World Bank procurement policies and procedures.
Requirements
·
Bachelor’s degree in a relevant
field, including Logistics or Supply Chain Management, and Business
Administration from a recognised university.
·
At least 7 years’ relevant
experience, two of which should be in an international organisation working on
procurement of goods and services.
Core competencies
Work skills
·
Able to manage overlapping projects,
keep track of deadlines, and efficiently use time.
·
Strong analytical and problem-solving
skills.
·
Ability to negotiate contracts.
Computer Skills
·
Computer skills, including Microsoft
Office suite.
Other desirable attributes
·
Highly organised and meticulous.
·
Pays attention to detail.
·
Track record of impeccable integrity.
Reporting
This
position reports to the Procurement Manager.
The
selected candidate should be available to start as soon as possible.
How to Apply
Applications
will be accepted up to 11th January 2019. Interested applicants should submit:
·
a confidential cover letter;
·
detailed CV with names and addresses
of 3 referees (including e-mail addresses, fax numbers); And
·
a statement illustrating suitability
against the listed qualifications/competencies/abilities, and skills.
Candidates
are required to apply online through: http://recruit.icipe.org
Finance Officer
Ref. No. NRS/297/122018
Job purpose
The
Regional Scholarship and Innovation Fund (RSIF – https://www.rsif-paset.org/)
is one of the flagship programmes of the Partnership for Skills in Applied
Sciences, Engineering and Technology (PASET), an initiative by African
governments to address systemic gaps in skills and knowledge necessary for
long-term, sustained economic growth in sub-Saharan Africa (SSA). PASET was
launched in 2013 by the governments of Senegal, Ethiopia and Rwanda. The
governments of Kenya and Ivory Coast have since joined the initiative, while
several others have expressed commitment to enter the partnership.
With
funding from African governments, the World Bank and the Korean government,
RSIF aims to support PhD training, and research and innovation in various
African universities selected as centres of excellence in fields identified by
PASET as priority economic sectors for growth and development, including food
security, ICT and materials science. A competitive grants scheme, RSIF has two
components:
·
the general fund, which supports PhD
training, research and innovation projects annually; and
·
the permanent or endowment fund,
whose return proceeds will become part of the general fund.
In
July 2018, the International Centre of Insect Physiology and Ecology
(www.icipe.org) was appointed the Regional Coordination Unit (RCU) of RSIF. The
mandate of the RCU includes managing the two funds and supporting the capacity
of the universities and partnering institutions to administer the PhD
scholarships. The assignment also includes creating partnerships with
governments, universities and national and international research organisations
for research training, e.g. through sandwich training, to promote collaboration
with and among the centres of excellence. As well, the RCU will help introduce
more African governments and other potential strategic partners to PASET to
fund and to ensure continued continent-wide support.
Reporting
to the RCU Financial Management Specialist, the position holder will provide
support in financial management services to ensure financial probity.
Responsibilities
The
successful candidate is expected to:
·
Support RCU grant management
processes, to ensure adherence to financial policies and procedures of icipe;
·
Support in conducting capacity
building activities in fund management, as may be necessary;
·
Maintain meticulous financial
records;
·
Prepare accurate and timely financial
reports;
·
Conduct routine financial operations,
including management of financial data in the accounting system, budgeting,
asset management, and cash flow management;
·
Initiate, process, and disburse funds
on time;
·
Follow up to ensure timely and
adequate financial reporting by grantees in the execution of project
activities;
·
Support other Programme monitoring
and evaluation activities, including programme budget variance analysis,
periodic review and planning meetings, and budget revisions;
·
Support external Programme audits and
implementation of audit recommendations;
·
Participate in resource mobilisation
activities, including proposal development and budgeting.
Qualifications
·
Bachelor’s degree from a recognised
university and CPA (K) or equivalent professional qualification.
·
At least 5 years relevant work
experience with a reputable organization.
Core competencies
Work skills
·
Demonstrable experience of financial
management.
·
Experience of financial management of
donor-funded development programmes and results-based management processes is
an added advantage.
·
Excellent record keeping.
Computer Skills
·
Computer data management skills.
Other desirable attributes
·
Result oriented with ability to work
under pressure and independently to meet set goals.
·
Professionalism and integrity: Application
of ethics, principles, standards and expertise in all areas of work.
·
Good team worker: Ability to relate
with others in mutual support and respect towards common goals and shared
vision.
·
Ability to work effectively within a
diverse and multicultural environment.
·
Innovation and creativity: Ability to
generate new ideas and ways of working, and continuously improves existing work
processes, practices and concepts.
·
Willingness to travel.
·
Ability to communicate effectively.
Reporting
This
position reports to the RCU Financial Management Specialist.
The
selected candidate should be available to start as soon as possible.
How to Apply
Applications
will be accepted up to 11th January 2019. Interested applicants should submit:
(a)
a confidential cover letter;
(b)
detailed CV with names and addresses of 3 referees (including e-mail addresses,
fax numbers); and
(c)
a statement illustrating suitability against the listed
qualifications/competencies/abilities, and skills.
Candidates
are required to apply online through: http://recruit.icipe.org
ICT Officer
Ref. No. IRS/301/122018
Job purpose
The Regional Scholarship and
Innovation Fund (RSIF – https://www.rsif-paset.org/) is one of the flagship
programmes of the Partnership for Skills in Applied Sciences, Engineering and
Technology (PASET), an initiative by African governments to address systemic
gaps in skills and knowledge necessary for long-term, sustained economic growth
in sub-Saharan Africa (SSA). PASET was launched in 2013 by the governments of
Senegal, Ethiopia and Rwanda. The governments of Kenya and Ivory Coast have
since joined the initiative, while several others have expressed commitment to
enter the partnership.
With funding from African
governments, the World Bank and the Korean government, RSIF aims to support PhD
training, and research and innovation in various African universities selected
as centres of excellence in fields identified by PASET as priority economic
sectors for growth and development, including food security.
ICT and materials science. A
competitive grants scheme, RSIF has two components:
·
the general fund, which supports PhD
training, research and innovation projects annually; and
·
the permanent or endowment fund,
whose return proceeds will become part of the general fund.
In July 2018, the International
Centre of Insect Physiology and Ecology (www.icipe.org) was appointed the
Regional Coordination Unit (RCU) of RSIF. The mandate of the RCU includes
managing the two funds and supporting the capacity of the universities and
partnering institutions to administer the PhD scholarships. The assignment also
includes creating partnerships with governments, universities and national and
international research organisations for research training, e.g. through
sandwich training, to promote collaboration with and among the centres of
excellence. As well, the RCU will help introduce more African governments and
other potential strategic partners to PASET to fund and to ensure continued
continent-wide support.
Reporting to the RCU Manager, the ICT
Specialist will manage the ICT system for the programme that will include
systems within RCU and partner institutions. S/he will be responsible for
providing support to the RCU, providing innovative insights into digital
applications, and staying abreast of relevant upcoming technology trends across
sectors.
Responsibilities
The successful candidate is expected
to:
·
Develop an ICT strategy for the
programme.
·
Design and implement ICT research,
product development and innovation in support of key priority sectors of the
programme.
·
Responsible for supporting digital
efforts including emerging areas like artificial intelligence and big data
analytics, internet of things and other internet applications.
·
Integrate ICT tools to increase
access to and improve the quality of training programmes.
·
Develop ICT systems to facilitate
management and reporting of Programme activities at the RCU and partner
institutions.
·
Build ICT capacity of partner
institutions. Conduct outreach to RCU’s internal and external clients.
·
Organizing and sharing digital
knowledge and experience, contributing to the design of digital activities for
RCU.
·
Advice on and assist in procurement
of new RCU ICT systems and equipment.
·
Maintain currency of business systems,
documentation, website and other information portals.
Qualifications
·
Masters degree in computer science,
engineering or related field. PhD in the relevant field will be an added
advantage.
·
At least 5 years’ experience working
in relevant field.
Core competencies
·
ICT research and/or software
development.
·
Design of knowledge management
systems
·
Web design and development is an
added advantage.
Reporting
This position reports to the RCU
Manager.
The selected candidate should be
available to start as soon as possible.
How To Apply
Applications will be accepted up to
25th January 2019. Interested applicants should submit:
(a) a confidential cover letter;
(b) detailed CV with names and
addresses of 3 referees (including e-mail addresses, fax numbers); and
(c) a statement illustrating
suitability against the listed qualifications/competencies/abilities, and
skills.
Candidates are required to apply
online through: http://recruit.icipe.org
Communications Officer
Ref. No. NRS/298/122018
Responsibilities
The successful candidate is expected
to:
·
Develop and implement a communication
and awareness strategy, in alignment with the mandate of the RCU, and the goals
and objectives of RSIF and that of icipe;
·
Set up the channels and tools
necessary for the implementation of the communication and outreach strategy,
including digital platforms (such as a programme microsite, social media
accounts and so on);
·
Support the creation of a brand
identity for RSIF to guide all representations of the Programme;
·
Synthesise and translate programme
information into targeted messages with definite calls-to-action, given the
needs of various stakeholders and audiences;
·
Oversee the development of
innovative, compelling and focused RSIF communication products, leading all
editorial, design, videography and photography aspects, for outputs including
news items, human interest features, case studies, newsletters, brochures, fact
sheets and so on;
·
Ensure synergies between all
communication products, tools and channels, and maintain efficient, proactive
and timely dissemination of information actively and assertively seeking
communication opportunities;
·
Support the conceptualisation and
implementation of exciting and impactful events as part of RCU and RSIF
outreach and awareness, making sure that they attract the active participation
of key stakeholders. Make strategies on the involvement and visibility of RCU
and RSIF in external regional and international events;
·
Manage all media aspects, including
the building of a comprehensive media database, designing of effective
strategies for continuous engagement, and media liaison (such as fielding
enquiries and requests for interviews);
·
Collaborate with RCU team members to
map stakeholders and audiences, create and manage a mailing database, and
identify strategies for extensive and effective distribution of communications
products, while facilitating multi-way communication with RCU;
·
Support internal and intra-agency
communication by assisting in the preparation and dissemination of programme
reports in a timely and effective manner, and effecting proper processes for
sharing, documenting and archiving of materials;
·
Support capacity building of RCU team
members to function as RSIF spokespersons, and to enhance their credibility and
legitimacy as thought leaders of the broader RSIF and PASET goals;
·
In all cases, coordinate with the
icipe Communications Unit to ensure adherence of the Centre’s set standards of
editorial quality, content accuracy, messaging, timing and so on;
·
Work with the icipe Communications
Unit and Social Science and Impact Assessment Unit to develop a framework to
monitor and evaluate RCU’s communications activities and compile regular
reports accordingly.
Qualifications
·
A relevant bachelor’s degree in
science, social science, journalism, communications or other related fields.
·
At least eight years of experience in
conducting communication function for an international organisation.
·
Qualifications in print and
electronic media, development communication and information management are
desirable.
Core competencies
·
Demonstrable experience in writing,
editing, designing, web design management, blogging, use of Web 2.0, and social
media tools.
·
Experience in supporting
communications and media relations in a knowledge-intensive organisation.
·
Ability to read, understand and
assimilate complex technical information to produce precise, well-written
summaries for a wide range of readership.
·
Proficient in Microsoft Office
packages.
·
Knowledge of and skills in desktop
publishing, HTML, photography and photo editing.
·
Fluent English language skills, both
written and spoken.
Other desirable attributes
·
Ability to work with
multi-disciplinary groups.
·
Excellent organisational and
documentation skills.
Reporting
This position reports to the RCU
Manager.
The selected candidate should be
available to start as soon as possible.
How To Apply
Applications will be accepted up to
11th January 2019. Interested applicants should submit:
(a) a confidential cover letter;
(b) detailed CV with names and
addresses of 3 referees (including e-mail addresses, fax numbers); and (c) a
statement illustrating suitability against the listed
qualifications/competencies/abilities, and skills.
Candidates are required to apply
online through: http://recruit.icipe.org
Legal Officer
Ref. No. IRS/300/122018
In
July 2018, the International Centre of Insect Physiology and Ecology
(www.icipe.org) was appointed the Regional Coordination Unit (RCU) of RSIF. The
mandate of the RCU includes managing the two funds and supporting the capacity
of the universities and partnering institutions to administer the PhD
scholarships. The assignment also includes creating partnerships with
governments, universities and national and international research organisations
for research training, e.g. through sandwich training, to promote collaboration
with and among the centres of excellence. As well, the RCU will help introduce
more African governments and other potential strategic partners to PASET to
fund and to ensure continued continent-wide support.
Reporting
to the Chief Legal Officer, the Legal Officer will be responsible for the
provision of practical and useful legal advice and services to the RCU,
including but not limited to policy, contracts, and procurement and programme
related legal matters.
Responsibilities
The
successful candidate is expected to:
·
Provide legal advice to guide the
decisions of the RCU, and protect the interests of the RSIF;
·
Ensure the RCU meets its legal
obligations within its contractual agreements with the World Bank, donors,
various governments and suppliers;
·
Ensure compliance with all necessary
legal requirements in countries of operation;
·
Write, review, and edit reports,
opinions, correspondence, contracts, and other legal documents. Review and
guide the execution of partnerships, investments, and procurement agreements
and other contracts relating to the work of RCU;
·
Direct legal intellectual property
matters, and transactional and business issues involving technology and
innovation. Build a legal Intellectual Property (IP) management capacity of
partner institutions;
·
Negotiate agreements on the work of
the RCU;
·
Conduct and coordinate research into
a variety of legal issues;
·
Manage external legal experts and any
litigation. Represent the RCU as appropriate in any legal proceedings, across
various jurisdictions where problems may arise;
·
Keep abreast of developments in the
legal field that could affect the RCU and prepare reports on relevant matters
for consideration by the RCU management;
·
Anticipate and guard against legal
risks facing the programme. Identify potential areas of compliance
vulnerability and risk avoidance and mitigation; develop and implement
corrective action plans for resolution of problematic issues, and provide
general guidance on how to avoid similar situations in the future.
Qualifications
·
Be a qualified solicitor with an LLB
degree and have a good standing as an advocate of a Higher Court.
·
5 years’ relevant work experience.
Core competencies
·
Considerable experience of legal work
in a complex corporate setting.
·
Experience working in an in-house
legal unit offering advice on compliance and regulatory requirements of
multilateral and bilateral donors.
Other desirable attributes
·
Highly developed negotiating and
interpersonal skills.
·
Excellent representation skills.
Reporting
This
position reports to the Chief Legal Officer.
The
selected candidate should be available to start as soon as possible.
How To Apply
Applications
will be accepted up to 25th January 2019. Interested applicants should submit:
(a)
a confidential cover letter;
(b)
detailed CV with names and addresses of 3 referees (including e-mail addresses,
fax numbers);
and
(c)
a statement illustrating suitability against the listed
qualifications/competencies/abilities, and skills.
Candidates
are required to apply online through: http://recruit.icipe.org
Project Assistant
Ref. No. NRS/305/122018
Responsibilities
Programme Management
·
Maintains database of key contacts
for the Programme.
·
Handles maintenance of office assets
and keeps an inventory of equipment, vehicles and procured supplies.
·
Prepares and maintains lists of
staff, visiting scientists, consultants and students in the Programme.
·
Creates and manages electronic and
manual filing systems, and maintains and updates files and records, archiving
and storage.
·
Responds to routine correspondence,
and handles e-mail, telephone communication, requests, enquiries and other
communication systems and processes to appropriate parties.
Proposal Development
·
Coordinates the planning and
organising of internal and external meetings for proposal development and other
events (e.g. folders and materials, registration forms, workshop programmes and
name tags, follow up on payments and settlement of working advances,
documentation and proceedings).
·
Responsible for making payment to the
participants.
·
Maintains publications database.
Project Planning
·
Tracks the activities as per the
project work plan.
·
Supports the collection of documents
required in drafting partner and donor agreements.
·
Keeps electronic and manual records
for project agreements and other project documents.
·
Participates in preparing the annual
budget.
·
Participates in meetings and assists
in preparation of minutes.
·
Tracks information and document flow
between the project’s other units – e.g. the Legal and Communications Units.
Project Execution
·
Coordinates all project staff travel
arrangements and logistical support in conjunction with the relevant units,
including handling of travel requests and travel expense reports, accommodation
and travel advances.
·
Coordinates the preparation of
programmatic meeting materials.
·
Receives accounting reports from
partners and reviews them before submitting to supervisors for approval and
thereafter to finance for review. Once the reports are approved, in liaison
with the supervisor, initiates the process of replenishing the
collaborating/partnering countries’ imprests and/or installments as per the
agreement.
·
Maintains various databases, e.g.
funds transferred to partners for ease of follow-up and reference when
processing the requisitions and payments.
·
Follows up on any financial issues
within the Programme that need clarification.
·
Collates materials for project
reports.
Project Closure
·
Coordinates the maintenance of
documentation of all project assets and documents to facilitate project
closure.
Qualifications
·
Diploma in Administration, Finance or
a relevant field. A first degree will be an added advantage.
·
At least 3 years’ work experience in
a business/project support role.
·
Project management training.
·
Experience working in an
international organisation.
Core competencies
·
Effective administrative skills.
·
Effective communication and writing
skills.
·
Finance or accounting knowledge is an
added advantage.
Other desirable attributes
·
Experience in facilitating teamwork
and collaboration across multiple functions.
Reporting
This
position reports to the RCU Project Support Officer.
The
selected candidate should be available to start as soon as possible.
How To Apply
Applications
will be accepted up to 11th January 2019. Interested applicants should submit:
(a)
a confidential cover letter;
(b)
detailed CV with names and addresses of 3 referees (including e-mail addresses,
fax numbers); and (c) a statement illustrating suitability against the listed
qualifications/competencies/abilities, and skills.
Candidates
are required to apply online through: http://recruit.icipe.org
icipe
is an equal opportunity employer. It fosters a multicultural work environment
that values gender equity, teamwork, and respect for diversity.
