Who We Are:
The United Nations Human Settlements Programme, UN-Habitat, is the agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all.
This position is located in
UN-Habitat’s Housing and Slum Upgrading Branch in Nairobi.
The United Nations Human Settlements Programme, UN-Habitat, is the agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all.
The Participatory Slum Upgrading
Programme (PSUP) launched in 2008, is a joint initiative between UN-Habitat,
Africa, Caribbean and Pacific (ACP) Secretariat, and the European Commission.
The Programme equips countries with tools to improve the living conditions of
slum dwellers while preventing the proliferation of new slums.
Program Management Assistant
Responsibilities:
·
Provides assistance in support of
planning and implementation activities/processes for, typically, a large and
highly complex component of the departmental programme/project initiatives like
to Participatory Slum Upgrading Programme (PSUP).
·
Researches, compiles, analyses,
summarizes and presents basic information/data on specific programmes/project
and related topics with a particular focus on informal settlements and slums.
·
Assists in the coordination of
programme/project planning and preparation; monitors status of
programme/project proposals; takes necessary action to ensure project documents
are completed and submitted to relevant parties for approval.
·
Supports the implementation of
community development tools, conduct community training workshops and helps to
make participatory processes and information available to community members.
·
Assists in the preparation and
analysis of programme/project budget proposals; provides assistance in the
interpretation of budget guidelines; reviews and coordinates submissions of
programme proposals and budget estimates, ensuring that requisite information
is included and justified in terms of proposed activities; propose adjustments
as necessary; prepares reports and ensures that outputs/services are properly
categorized.
·
Assists in rolling-out national urban
programme campaigns in 30 countries.
·
Assists in the monitoring and
evaluation of programmes/projects; categorizes, updates, tracks and analyses
data related to programmes/projects, e.g. accounting records, outputs, resources
utilized, deviations/revisions, etc.; carries out periodic status reviews,
identifies issues and initiates requisite follow-up actions; prepares revised
budget estimates; reports on budget revisions, expenditures and obligations,
verifies availability of funds; ensures necessary approval and entry in
computerized budget system; initiates financial authorizations for
expenditures.
·
Collaborates with programme/project
managers on performance reporting; liaises with relevant parties on the
interpretation of the activities/services scheduled in the PB and various
planning instruments such as the medium-term plan and internal work plans;
provides assistance on reporting requirements, guidelines, rules and procedures
and ensures completeness and accuracy of data submitted.
·
Drafts programme/project summaries,
coordinates review and clearance process and coordinates with the editor,
translation services, etc. on finalization and publication of report multiple
languages.
·
Serves as focal point for
coordination, monitoring and expedition of programme/project implementation
activities, involving extensive liaison with a diverse organisational units to
initiate requests, prepare standard terms of reference against
programme/project objectives, obtain necessary clearances, process and
follow-up on administrative actions and resolve issues related to project
implementation, e.g. recruitment and appointment of personnel, travel
arrangements, organisation of and participation in training/study tours,
authorization of payments, disbursement of funds, procurement of equipment and
services, etc.
·
Prepares, maintains and updates files
(electronic and paper) and internal databases; designs and generates a variety
of periodic and ad hoc reports, statistical tables, graphic content, and other
background materials/notes to facilitate inspection and other reviews.
·
Drafts correspondence and
communications related to all aspects of programme/project administration,
including work plan and budgets, revisions and other related issues, as well as
prepares unit contributions for a variety of periodic reports.
·
Provides guidance and training to
new/junior staff and acts as focal point for the recruitment and introduction
of interns to the programme
·
Performs other duties as assigned.
Qualifications:
Required education: Bachelor’s degree
Required relevant work experience: 7 years
Required skills: Project monitoring and evaluation (M&E); Data collection; Project preparation and planning; Project Financial Management; Data analysis
Required languages: English (Spoken: fluent | Written: fluent)
Required relevant work experience: 7 years
Required skills: Project monitoring and evaluation (M&E); Data collection; Project preparation and planning; Project Financial Management; Data analysis
Required languages: English (Spoken: fluent | Written: fluent)
How to
Apply:
To apply, follow the link provided here.