Support Staff
GRADE COB 10:
GRADE COB 10:
The
Office of the Controller of Budget (OCOB) is a Constitutional Office
established under Article 228 of the Constitution of Kenya to oversee and report
on the implementation of the budgets of the National and County Governments to
each House of Parliament every four months.
Pursuant
to Article 252 (1) (c) of the Constitution, the Office seeks to recruit
qualified and competent staff to fill the following vacant positions
Responsibilities
·
Posting, collecting, delivering and
distributing mails
·
Ensure general cleanliness of offices
to the required standards
·
Set up the boardroom or any other
room for meetings as necessary to support the daily operations of the
organization
·
Assisting in photocopying, binding
and documentation tasks
·
Maintain cleanliness and high
standards of hygiene in the kitchen
·
Ensure that tools and equipment are
in good working condition and report losses and need for replacement in a
timely manner
·
Deliver files to the respective
destinations both within and outside the organization
·
Undertaking any other day to day
official errands as required
Requirements
·
Kenya Certificate of Secondary
Education (K.C.S.E) Mean Grade of D+ (Plus)
·
Excellent communication and interpersonal
skills
·
Integrity
·
Team player
·
Meet the requirements of Chapter Six
of the Constitution of Kenya
Terms and Conditions of Service
Successful
candidates for the above positions will be appointed on permanent and
pensionable terms of service and will be offered a competitive remuneration
package.
Customer Care Assistant
GRADE COB 8
Reporting to the Public Relations
& Communications Officer, the officer will be responsible for the provision
of front office guidance and assistance to both internal and external
customers.
Responsibilities
·
Provide front office services to
external and internal staff by provision of quick response to their queries as
the first line of contact and strive for a customer friendly environment
·
Direct and guide external customers
who seek services from the Office of Controller of Budget to appropriate
officers and seek feedback on the level of service they have received
·
Provide general administrative
support and routine typing services to the Public Relations and Communications
department
·
Update staff contacts and telephone
extension list as necessary to facilitate smooth inflow of information amongst
the Office of Controller of Budget staff and external stakeholders
·
Receive and process follow up
information about previous requests and reports and monitor this trend with
regards to the Office and inform the Public Relations and Communication Officer
for action
·
Ensure the reception is fully stocked
with Office of the Controller of Budget information education materials and
prompt visitors to familiarize themselves as they wait for service delivery
·
Manage the notice board, receive
loose memos and pin on the notice board for the attention of all stakeholders
in the Office of Controller of Budget
Qualifications
·
Diploma in Public Relations or its
equivalent from a recognized institution
·
Must have KCSE Mean Grade C Plain
with grade C Plain in English and Kiswahili
·
Must have at least 1 year relevant
work experience
Required Skills & Personal
Attributes
·
Good oral and written communication
skills in both English and Kiswahili
·
Integrity
·
Team player
·
Meet the requirements of Chapter Six
of the Constitution of Kenya
·
Computer literacy
Terms and Conditions of Service
Successful candidates for the above
positions will be appointed on permanent and pensionable terms of service and
will be offered a competitive remuneration package.
Fiscal Analyst
GRADE COB 7
Reporting to the Senior Fiscal
Analyst, the officer will be responsible for undertaking analysis and scrutiny
of the National Government budgets.
Responsibilities
·
Monitor monthly budget implementation
for the National Government
·
Verify supporting documents for
withdrawal requests from public funds
·
Analyze monthly expenditure returns
and prepares monthly budget summary reports for the sectors including
expenditure trends
·
Prepare quarterly, annual and special
reports on budget implementation for the legislature and the executive
·
Undertake macro and micro economic
budget analyses
Qualifications
·
Must have a Bachelor’s Degree in
Business Administration, Commerce, Economics, Accounting, Finance ,
·
Social Sciences or its relevant from
a recognized institution
·
Must be well versed with the
Constitution of Kenya
·
At least 2 years relevant work
experience
Required Skills & Personal
Attributes
·
Excellent communication and
interpersonal skills
·
Integrity
·
Team player
·
Knowledge of Public Finance
Management Act
·
Meet the requirements of Chapter Six
of the Constitution of Kenya, 2010
Terms and Conditions of Service
Successful candidates for the above
positions will be appointed on permanent and pensionable terms of service and
will be offered a competitive remuneration package.
Assistant Accountant
GRADE COB 7
Reporting to the Manager, Finance and
Accounts the officer will be responsible for the preparation and maintenance of
financial and accounting records
Responsibilities
·
Prepare and submit statutory payments
as required in the national regulations for National Hospital Insurance Fund
(NHIF) and National Social Security Fund (NSSF)
·
Prepare accurate and timely bank
reconciliations and administrate Petty Cash
·
Prepare timely and accurate financial
statements
·
Process monthly payroll and staff
allowances such as per diems or other in line with internal regulations
·
Maintain ledgers and file documents
as part of accounts records management
·
Prepare and maintain cashbook and
other statutory books to track office transactions which include cash
disbursement, petty cash and imprests from departments in the organization
·
Prepare periodic payment reports
(monthly expenditure returns) as per regular accounts practices
·
Process payments to creditors and
vendors for services rendered
·
Verify cash withdrawals and invoice
payments on IFMIS before export to internet banking
·
Certify financial accounts, documents
and payment vouchers before they are processed
·
Control of cash float and maintenance
of the electronic cash book for data back-up and for manual cashbooks to have
alternative back-up systems
Qualifications
·
Must have a Bachelor’s degree in
either Business Administration, Commerce, Economics, Accounting, Finance or its
equivalent from a recognized university
·
Must have at least 2 years’
experience in finance/accounting environment
·
Must have at least Certified Public
Accountant (CPA) Part II or its equivalent;
·
Must be versed with the Constitution
of Kenya, 2010
Required skills and personal
attributes
·
Leadership skills
·
Excellent communication and
interpersonal skills
·
Integrity
·
Team player
·
Meet the requirements of Chapter Six
of the Constitution of Kenya, 2010.
Terms and Conditions of Service
Successful candidates for the above
positions will be appointed on permanent and pensionable terms of service and
will be offered a competitive remuneration package.
County Budget Coordinator
GRADE COB 6:
Reporting to the Chief Fiscal Analyst
– County Governments, the officer will be responsible for analyzing the
performance of the County government budgets and preparation of periodic and
special reports. Qualified persons from Kakamega, Embu, Kajiado, Kericho,
Kirinyaga, Makueni, Samburu and Wajir Counties are encouraged to apply.
Responsibilities
·
Day to day running and management of
the County Office;
·
Analyse the performance of County
government budgets;
·
Organize public participation
programs to disseminate information on budget implementation in the counties;
·
Prepare monthly reports on
withdrawals from the County Revenue Fund;
·
Prepare monthly, quarterly, annual
and special reports on implementation of the budgets of the County governments;
·
Monitor and analyse monthly
expenditure returns from the County government in order to analyse and report
on county funds utilisation;
·
Verify supporting documents for
withdrawal of funds from County Revenue Fund and process all requisitions for
withdrawals;
·
Analyze county government budgets by
sector, sub-sector, economic classification, programs and projects;
·
Any other relevant duties assigned by
Chief Fiscal Analyst – County Governments
Qualifications
·
Must have a Bachelor’s Degree in
Finance, Accounting, Economics, Business Administration, Commerce or its
equivalent from a recognized university;
·
Must have at least Certified Public
Accountant (CPA) Part II or its equivalent;
·
Must have at least three (3) years
relevant work experience from a reputable organization;
·
A Master’s Degree in Finance,
Accounting, Economics, Business Administration, Commerce or its equivalent from
a recognized university will be an added advantage.
Required Skills and Personal
Attributes
·
Leadership Skills
·
Excellent communication and
interpersonal skills
·
Integrity
·
Team Player
·
Must be well versed with the
Constitution of Kenya, 2010 and Public Finance Management Act, 2012.
·
Meet the requirements of Chapter Six
of the Constitution of Kenya, 2010.
Terms and Conditions of Service
Successful candidates for the above
positions will be appointed on permanent and pensionable terms of service and
will be offered a competitive remuneration package.
Principal Fiscal Analyst
GRADE COB 5:
Reporting to the Chief Fiscal
Analyst, the officer will be responsible for analyzing the performance of the
National /County governments’ budgets and preparation of periodic and adhoc
reports.
Responsibilities
·
Coordinates preparation of quarterly
budget implementation reports for the County/National Governments
·
Analyses County/National budget
implementation reports
·
Oversees preparation of annual and
adhoc reports for the National/County Governments.
·
Conducts macro and micro economic
budget analysis and prepares budget analysis reports for the National/County
governments.
·
Collects and consolidates budget
implementation reports for the Counties
·
Monitor monthly expenditure returns
from the County Government and report on County funds utilization
·
Analyse the performance of the
County/National Governments’ budgets, monthly expenditure returns and prepare
monthly budgets summary reports
·
Scrutinize support documents for
requisitions and withdrawals from public funds received from Ministries
·
Department and Agencies and County
Governments
·
Analyse annual work plans,
procurement plans and cash flows projections for government spending in public
institutions
·
Conduct macro and micro budget
analyses to assess the national economic situation
·
Prepare a monthly schedule of all
withdrawals form the County Revenue Fund, Consolidated Fund and Equalization
Fund
·
Dispatch all reports to the
appropriate stakeholders on a timely basis and take action/respond to matters
raised
·
Ensure proper storage and dispatch of
reports on timely basis to various stakeholders
Qualifications
·
Must have a Bachelor’s degree in
Finance, Accounting, Economics, Business Administration, Commerce or its
equivalent from a recognized university;
·
A Master’s degree in Finance,
Accounting, Economics, Business Administration, Commerce or its equivalent from
a recognized university will be an added advantage
·
Certified Public Accountants of Kenya
(CPA)(K) or Association of Chartered Certified Accountant (ACCA)
·
Must be a member of the Institute of
Certified Public Accountants of Kenya (ICPAK)
·
Must have at least five (5) years
relevant work experience.
Required Skills and Personal
Attributes
·
Leadership skills
·
Excellent communication and
interpersonal skills
·
Integrity
·
Good corporate governance
·
Team player
·
Must be well versed with the
Constitution of Kenya, 2010 and Public Finance Management Act, 2012
·
Sound knowledge of relevant laws and
government regulations & policies
·
Meet the requirements of Chapter Six
of the Constitution of Kenya, 2010.
Terms and Conditions of Service
Successful candidates for the above
positions will be appointed on permanent and pensionable terms of service and
will be offered a competitive remuneration package.
Clerical Officer
GRADE COB 8:
The Office of the Controller of
Budget (OCOB) is a Constitutional Office established under Article 228 of the
Constitution of Kenya to oversee and report on the implementation of the
budgets of the National and County Governments to each House of Parliament
every four months.
Pursuant to Article 252 (1) (c) of
the Constitution, the Office seeks to recruit qualified and competent staff to
fill the following vacant positions
This position is responsible for
provision of clerical services. An officer at this level will be deployed in
any department to carry out simple duties of clerical nature relating to the
area of deployment.
Responsibilities
·
Carrying out duties of clerical
nature relating to the area of deployment.
·
Maintaining an efficient filing
system
·
Receive, record, photocopy and file
office correspondence and other official documents.
·
Assist in ensuring file safety,
security and accurate storage of all the organizations records including
archived records as per the records management procedures
·
Assist to locate and retrieve
documents that had been archived
·
Ensure closed and on-going files are
sequentially arranged for easy access
·
Assist in file audits and records
inventory to determine those in need of disposal and those to be retained
·
Promote confidentiality and integrity
in handling of office documents
Qualifications
·
Kenya Certificate of Secondary
Education (K.C.S.E) Mean Grade C- (Minus).
·
Certificate in Business
Administration or its equivalent
·
Possession of a Diploma in Business
Administration or its equivalent will be an added advantage
Required Skills & Personal
Attributes
·
Excellent communication and
interpersonal skills
·
Integrity
·
Team player
·
Meet the requirements of Chapter Six
of the Constitution of Kenya
·
Computer literacy
Terms and Conditions of Service
Successful candidates for the above
positions will be appointed on permanent and pensionable terms of service and
will be offered a competitive remuneration package.
How to Apply
Qualified interested candidates
should submit their applications quoting the job title on both the envelope and
the cover letter.
Enclose detailed and up-to-date
curriculum vitae, indicating your current remuneration, Home County, e-mail
address and reliable daytime telephone contacts, together with copies of your
certificates, testimonials and national identity card. You should also provide
the names of two referees who must be familiar with your previous work/academic
experience indicating their telephone, postal and email addresses. Please note
that it is a criminal offence to provide false information and documents in the
job application.
Additional requirements
Candidates shortlisted for interviews
for the above positions will be required to submit the following;
1.
Tax Compliance Certificate from Kenya
Revenue Authority (KRA)
2.
Clearance Certificate from Higher
Education Loans Board (HELB)
3.
Certificate of Good Conduct from the
Directorate of Criminal Investigation
4.
Clearance from the Ethics and
Anti-Corruption Commission (EACC)
Applications should be sent by post
or hand delivered to our Office addressed to:
The Controller of Budget
Bima House 12th Floor, Harambee Avenue.
P.O Box 35616-00100
Nairobi
Bima House 12th Floor, Harambee Avenue.
P.O Box 35616-00100
Nairobi
So as to reach the Office of the
Controller of Budget NOT LATER THAN 18TH DECEMBER, 2018 at 5.00PM.
Only shortlisted candidates will be
contacted.
The Office of the Controller of
Budget is an equal opportunity employer.
