Rina Systems Limited
Job Vacancy: Administrative Assistant
Job Vacancy: Administrative Assistant
Job Profile: Projects Administration and
coordination / implementation.
Job Scope: Project coordination and
implementation.
Responsibilities:
Communication Management and customer
care
·
Managing incoming correspondences –
phone calls, letters and emails.
·
Provide customers and visitors with
information on the company’s services.
·
Act as a first point of contact by
representing the company in a positive manner.
·
Schedule meetings, record and
circulate minutes of internal meetings.
·
Organizing and maintaining diaries
and making appointments.
Project Implementation and
Co-ordination
·
Provide administrative support to
project management.
·
Update the daily tracker and generate
accurate and timely reports on a daily basis
·
Track all customer requests and
follow up to ensure that they are responded to and closed
·
Give Daily status updates of all
projects to the management and ensure timely feedback is provided to the
clients.
Project Planning
·
In liaison with Project Officer and
Operations schedule for mobilization meetings
·
Follow up to ensure that all
necessary permits and licenses are obtained.
Project Administration/Management
·
Track all projects work tools – keep
an inventory of all tools issued and their condition and ensure they are
returned including management of the store including issuance of equipment and
personal gear and ensuring that proper quantities are maintained
Data Management
·
Maintain an up to date client
database
·
Manage both paper and electronic
filing systems – customer information , client files, project information,
tenders etc
·
Opening and maintaining customer
files
New Business Development
·
Prepare monthly Business pipeline
clearly showing timelines for closure
·
Any other duties that may be assigned
from time to time
Qualifications:
·
At least a Diploma in a Business
Administration related field.
·
At least 3 years’ experience in a
similar field.
·
Good understanding of project
management.
Competencies:
·
A motivated and goal oriented
individual.
·
Flexible to understand people’s point
of view as well as demonstrate willingness to change ideas or perceptions.
·
Must be very proactive and
demonstrate leadership qualities
·
Should possess good organizational,
communication and problem solving skills.
Applications to be send to
humanresources@rinasystemsltd.com
