Duma Works is recruiting an Office
Administrator for one of our clients. It’s an information systems consultancy
company.
We are looking for an experienced Office Administrator to supervise the daily support operations of our company and plan the most efficient administrative procedures.
The goal is to ensure all support
activities are carried on efficiently and effectively to allow the other
operations to function properly.
We are looking for an experienced Office Administrator to supervise the daily support operations of our company and plan the most efficient administrative procedures.
A great Office
Administrator has excellent communication and
organizational skills. The ideal candidate will be well-versed in departmental
procedures and policies and will be able to actively discover new ways to do
the job more efficiently.
Responsibilities
·
Plan and coordinate
administrative procedures and systems and devise ways to streamline processes
·
Recruit and train personnel and
allocate responsibilities and office space
·
Assess staff performance and
provide coaching and guidance to ensure maximum efficiency
·
Ensure the smooth and adequate
flow of information within the company to facilitate other business operations
·
Manage schedules and deadlines
·
Monitor inventory of office supplies
and the purchasing of new material with attention to budgetary constraints
·
Monitor costs and expenses to assist
in budget preparation
·
Oversee facilities services,
maintenance activities and trades persons (e.g. electricians)
·
Organize and supervise other office
activities (renovations, event planning etc.)
·
Ensure operations adhere to
policies and regulations
·
Keep abreast with all
organizational changes and business developments
Requirements
·
3+ experience an Office
Administrator
·
In-depth understanding
of office management procedures and departmental and legal policies
·
Familiarity with financial and
facilities management principles
·
Previous experience with bookkeeping
preferably with Zoho books
·
Start-up experience is an added
advantage
·
Proficient in MS Office
·
Excellent organizational and
multi-tasking abilities
·
An analytical mind with
problem-solving skill
·
A team player with leadership skills
·
BSc/BA in business administration or
relative field
How to Apply
To apply online click here or
send your Cover Letter and detailed CV to apply@jobs.dumaworks.com marking the subject as “3491”,
Your Full name & Phone number e.g. 3491 Barack Obama,
+2547xxxxxxxx. If you don’t follow these instructions, your application will
not go through.
Deadline for receiving applications:
Monday, 19th November 2018
N.B.
* You will receive a confirmation
email and an alert to take a basic screening test over SMS or online. The email
with the test may not arrive immediately. Please be patient. The email/SMS test
will typically be 5-8 questions to help us understand your background. Regular
SMS rates apply to the test.
If you apply and don’t meet these
minimum qualifications, we will not be able to move forward with your application.