Job title: Finance Assistant
Reporting To: The Finance Manager
Adeso
is an expanding and vibrant African based international development and
humanitarian organization. At Adeso, we work with African communities who are
yet to realize their full potential; working inside these communities to create
environments in which Africans can thrive. Our belief that economic, social and
environmental security is the bedrock of a healthy community drives the nature
and intent of our programming. We work to prevent and overcome situations that
adversely affect community well-being by: reinvigorating the economy,
developing skills for life and work, providing humanitarian aid, and
influencing policy.
Reporting To: The Finance Manager
Working with:
All Departments i.e. Finance, Human Resources, ICT, Programs, Communications
and Operations.
Program/Duty Station: Nairobi, Kenya
Duration:
One (1) Year
Start Date:
Immediately
For
the past 20 years we have strengthened rural livelihoods through environmental
awareness, training, technology transfer and innovative humanitarian projects
in pursuit of a peaceful, self-reliant, and greener future. Currently, Adeso
has programs in Somalia, Kenya and South Sudan.
Adeso
is an exciting and dynamic organization experiencing managed rapid growth. It
offers sound employment conditions with opportunities for personal growth and
development.
Position Summary
The
Finance Assistants will report to the Finance Manager. They will be support the
Finance team by assessing, monitoring and addressing the status of internal
controls and all compliance aspects in Adeso. They will be responsible for
supporting all the primary financial and accounting functions in the Kenya
office and ensuring financial transactions and records are undertaken and
maintained in accordance with internal and external financial requirements.
The
purpose of this role is to work alongside the Finance team and in close
co-operation with the Operations and Human Resources Departments to minimize
operational risks in relation Adeso operations.
Specific Roles and Responsibilities
·
Capturing financial data into the
financial system by following the relevant Adeso and donor regulations.
·
Preparing payment requisitions and
relevant documents and processing payment.
·
Maintaining payable schedules and
records of all invoices received from vendors and service providers.
·
Ensuring timely payments of monthly
bills and utilities to vendors, suppliers and service providers.
·
Managing schedules and files for
statutory deductions.
·
Preparing statutory payments such as
withholding tax, withholding V.A.T, HELB, NSSF, NHIF, NITA and ensuring
compliance with the regulatory bodies.
·
Ensuring regular monitoring of the
bank account(s).
·
Preparing bank reconciliations and
follow up on any outstanding items.
·
Undertaking a monthly cash
verification procedure to ensure proper use of the imprest.
·
Maintaining an updated filing system
and ensuring posting of all transactions.
·
Maintain a monthly creditor aged
analysis.
·
Maintaining proper and the
appropriate filing of the electronic and hard copies of the financial documents
and reports.
·
Preparing monthly reconciliations of
balance sheet items with all necessary supporting documentation (invoice/vendor
statements, bank statement and staff travel and other advances).
·
Support in audits
·
Carry out any other duties that may
reasonably or exceptionally be required to ensure the smooth operation of the
Finance Department and the Organization.
Skills and Qualifications
·
Bachelor’s degree in Accounting or
Business Studies from a reputable university.
·
A professional seeking accountancy
qualification, such as CPA or ACCA
·
Minimum of 2 years’ work experience
in a reputable firm or company, relevant work experience in an NGO will be
added advantage
·
Computer literate and working
experience with NAVISION (SERENIC) accounting package.
·
Good understanding of donor rules and
regulations requirements.
·
Proficient in spoken and written
English.
Desirable:
·
Demonstrated ability to work a team
setting.
·
Initiative and independent judgement
is required by the incumbent in determining what needs to be done and the best
working methods.
·
The incumbent should be versatile and
flexible so as to quickly adapt to changing situations.
How to Apply:
This
is a challenging opportunity for a dedicated and highly motivated professional.
If you would like to join this dynamic team, please submit your application to jobs@adesoafrica.org , quoting
“Finance
Assistant” in the email subject matter
by 11th November, 2018.
Each
application should be addressed to HR Manager and include the following:
·
An updated CV with updated contact
details: Phone No., Email Address and Skype ID; and
·
An application letter which should
include cover letter, remuneration requirements and contact information for
three work-related referees.
Applications
not including all of the above information will not be reviewed. Only
short-listed candidates will be contacted.
Adeso is an equal opportunity employer and does not
discriminate based on one’s background, beliefs, gender or sexual orientation.