Deputy Registrar – Academic Research & Student
Affairs – GRADE 14: KarU/HR/DR(ARSA)/2018
administration of University resources in general and within their respective departments, staff
development and capacity building, procurement.
In addition, applicants should request their referees to write directly to the undersigned, in separate sealed envelopes. Interested applicants should send the applications to the address below, quoting the relevant reference number, so as to be received on or before Tuesday 18th December, 2018.
Affairs – GRADE 14: KarU/HR/DR(ARSA)/2018
Job Description
Work at this level entails planning, policy formulation and general administration of the various
administrative and/or academic activities in the University administration. In addition,
management of the various departments within the administrative and/or academic divisions
with regard to the legal instruments and regulations governing the management and
Work at this level entails planning, policy formulation and general administration of the various
administrative and/or academic activities in the University administration. In addition,
management of the various departments within the administrative and/or academic divisions
with regard to the legal instruments and regulations governing the management and
administration of University resources in general and within their respective departments, staff
development and capacity building, procurement.
Responsibilities
·
Coordination of all academic
functions of the University making sure all university programmes are updated,
relevant and market driven
·
Coordination of all research
activities in the University in liaise with Registrar (ARSA) to ensure that the
University is proactive in its core mandate of research and contribution to
knowledge pool nationally and internationally
·
Ensuring implementation of policy
guidelines in the academic division including effective development, review and
interpretation of the curriculum to ensure it matches laid down standards and
market requirements.
·
Facilitation of capacity building
activities for the staff in the division to realize optimum performance while
ensuring that all academic staff materials and facilities are availed on time to
ensure effective and optimum utilization of the said resource
·
Participating in preparation of
policy guidelines on creation, use and dissemination of knowledge while
ensuring that both academic and student affairs matters and interest are well
taken care of
·
Collecting and collating data on
research activities in University, for Performance Contracting and guide
decision making with regard to effective and productive areas that may require
support and or changes.
·
Liaising with Registrar (ARSA) on
generating, analyzing and recommending proposals for funding to diversify
sources of funds for the University and develop capacity among the teaching
staff and students
·
Facilitating presentations and
guidance to research and attendance supports in to line with University mandate
and as provided for in the university statute.
Requirements
·
Master’s degree in a relevant field
from a recognized institution
·
At least four (4) years relevant work
experience at the level of Senior Assistant Registrar or a comparable position
·
Knowledge of Information
Communication Technology.
·
Membership registration with relevant
professional body.
·
Should be a person of high integrity
·
Doctorate Degree in a relevant field
from a recognized institution will be an added advantage.
·
Evidence of participation and
contribution in academic seminars, workshops and
conferences.
conferences.
Terms and Conditions of Service
The
successful candidates will be offered a competitive remuneration package in
accordance
with the existing Terms and Conditions of Service.
with the existing Terms and Conditions of Service.
Director, Resource Mobilization
GRADE 13: KarU/HR/DRM/2018
Responsibilities
·
Lead the development of a fundraising
strategy to meet strategic requirements of the University
·
Provide advice on institutional donor
requirements and private foundations including reporting timelines and
expectations;
·
Conducting research on potential
donors/partners such as trusts, foundations, companies and high net worth
individuals, etc., finding a match with partners whose philanthropic or funding
criteria match the University’s vision and activities;
·
Support proposal development through
coordinating the establishment of proposal development working groups with
representatives from key departments (on an as needed basis);
·
Work closely with all RM working
groups to ensure a timely submission of proposals and concept notes to donors;
·
The chair the Resource Mobilization
committee;
·
Advice the University on potential
funding opportunities and changes in donor priorities;
·
Develop, maintain and update partners
of Karatina University databases to record their contacts and preference
information;
·
Raising awareness of Karatina
University and its work at the County, National levels and international level;
·
Maintain up to date knowledge on
donor funded projects;
·
Ensure reporting is completed to the
donor in a timely manner;
·
Support the drafting of external
reports and work with Programme teams to finalize these in accordance with
donor requirements and timelines;
·
Maintain a network of corporate
contacts and effectively man nage and maximize the relationships;
·
Prepare resource mobilization work
plans and up to date development plans;
·
Provide a focal point of contact for
any RM related matters;
·
Ensure effective and efficient
accountability mechanisms are put place;
·
Coordinate the appraisal and phase
out process RMAs and ensure all are in line with the University RM Policy;
·
Monitor and advice the implementation
of RMAs and report on compliance;
·
Mentor, coach and counsel staff
·
Manage & co-ordinate all the
directorate work, ensuring correct, full transparent and accountable financial,
administrative and operational procedures are followed
·
Manage staff performance and provide
regular feedback to staff, including interns and volunteers on their
performance;
·
Identify training needs of staff,
including volunteers, and assist to create individual development plans
·
Report to the Vice Chancellor and
submit regular reports, at least quarterly; and
·
Other responsibilities assigned by
the Vice Chancellor
Requirements
·
Minimum Master’s degree in Finance,
Economics and Business Administration, social sciences, International
Relations, Marketing, Communications, humanities, development studies, Public
Relations,
·
Excellent English language skills
(written, spoken, reasoning and analytical skills)
·
Minimum of five (5) years of
demonstrated experience in developing resource mobilization strategies or
partnerships building with organizations;
·
Established track record in fund
raising and public-private sector partnerships and proficiency in business planning,
project/program proposal writing
·
Experience in developing successful
proposals to institutional donors, trusts and foundations, high net worth
individuals and corporates
·
Proficiency in using applications
software such as spreadsheet, Power Point, word processing, and project
management tools
·
In-depth exposure to the use of
various media platforms such as print, electronic/online, and social media, for
communication and brand building is desirable;
·
Results-oriented, accountable,
proactive and able to work with a wide range of stakeholders
·
Experience in grants management,
monitoring, assessments and reviews
·
Excellent interpersonal,
communication and negotiation skills
NB: This employment is a three (3)
years contract
Terms and Conditions of Service
The successful candidates will be
offered a competitive remuneration package in accordance
with the existing Terms and Conditions of Service.
with the existing Terms and Conditions of Service.
Senior Assistant Dean of Students
GRADE 13: KarU/HR/SADOS/2018
Responsibilities
·
Work at this level entails Providing
parental supervision and direction to the students;
·
Raising the level of students
educational and cultural awareness;
·
Providing opportunity to explore
educational career interests;
·
Facilitating informal contacts with
faculty and administrative staff;
·
Contributing to development through
group interactions and opportunity for leadership experiences and helping in
planning and engaging them in productive leisure experiences; developing a
sense of community belonging within the halls of Residence;
·
Participating in building
self-confidence, assertiveness and respectability in students as well as advise
them on their sexual responsibility and helping to maintain discipline within
the halls of residence and any other duties as may be assigned by a senior
officer.
Requirements
·
Masters Degree in a relevant field
from a recognized institution
·
At least eleven (11) years work
experience in the relevant field
·
Knowledge of Information
Communication Technology
·
Membership registration with a relevant
professional body
·
Doctorate degree is an added
advantage
Terms and Conditions of Service
The successful candidates will be
offered a competitive remuneration package in accordance
with the existing Terms and Conditions of Service.
with the existing Terms and Conditions of Service.
Assistant Games Tutor I/Sports Officer I
GRADE 11 : KarU/HR/AGT/2018
Responsibilities
·
Work at this level entails training
and coaching of different sports, organizing practice and build up matches for
specified teams;
·
Undertaking the umpiring and refereeing
duties, taking charge of games and trips, motivating students to participate in
sports and games, designing and
·
Implementing income generating units
organizing non-competitive games and sports, supervision of staff, staff
development and capacity building and any other duties as may be assigned by a
senior officer.
Qualities
·
Master’s Degree in the relevant field
from a recognized institution
·
At least three (3) years relevant
work experience
·
Physical and mental fitness
·
Good knowledge of Information
Communications Technology
·
Registration with the relevant
professional body
Systems Librarian I
GRADE 11: KarU/HR/SLI/2018
Responsibilities
·
Work at this level entails management
of library and information resources, abstracting and indexing;
·
Stock editing;
·
Library promotion and use;
·
Teaching and conducting research in
library and information skills; supervision, staff development and capacity
building.
·
In addition provide electronic
information and any other duties as may be assigned by a senior officer.
Requirements
·
Bachelors Degree in the relevant
field from a recognized institution;
·
At least seven (7) years relevant
work experience.
·
Good knowledge of Information
Communication Technology.
·
Membership registration to a relevant
professional body.
·
Masters Degree is an added advantage
Assistant Network Administrator
GRADE 10: KarU/HR/ANA/2018
Responsibilities
·
Work at this level entails
installation, configuration and maintenance Network Security Tools e.g
firewall. anti-virus, Intrusion detection systems.
·
Identify, troubleshoot, solve and
document network connectivity and performance issues.
·
Monitor network performance and
optimize the network for optimal speed and availability.
·
Deploy, configure and upgrade network
software, such as, enterprise antivirus or diagnostics programs.
·
Implement and maintain emergency
backup and restore systems for mission-critical servers.
·
Installation, configuration and
maintenance of software and Management information systems (Microsoft Navision
2017);
·
Manage new/existing user accounts for
the internal network domain and any other duties as may be assigned by a senior
officer.
Qualifications
·
Bachelors Degree in a relevant field
from a recognized institution
·
At least eleven (11) years relevant
work experience
·
Membership registration in a relevant
professional body
·
Masters Degree in a relevant field
from a recognized institution and any other professional qualifications is an
added advantage.
Database Administrator
GRADE 8: KarU/HR/DBA/2018
Responsibilities
·
Administer the modules of the
different departments in the ERP Microsoft Navision 2017 system
·
Customize, support and maintain
Microsoft NAV applications on C/SIDE environment using C/AL programming and SQL
2016.
·
Sustaining database security and
integrity of data by assigning rights and privileges of users.
·
Perform daily Backups and periodic
recovery using SQL Server Management Studio 2016. This includes developing,
managing and testing back-up and recovery plans for client and server machines.
·
Software Installation and
configuration of databases and test environments as well as documenting
·
Sustaining database security and
integrity of data by creating users and assigning permissions based on the
level of access on the database
·
Performance Monitoring and database
tuning on the indexes and queries
·
Troubleshoot various problems that
arise and fix the issues; Document major changes to the servers
·
Create and maintain SQL queries
·
User training and supervision of ICT
applications related activities in various departments
·
Establishing the needs of users and
monitoring user access and security and ensuring that they are addressed
·
Installing and Upgrade of new
applications and customizing existing applications in order to make it fit for
purpose, in liaison with the developers/ vendors.
·
Facilitate Service Level Agreement
(SLA) negotiations for external technology deliveries
·
Working with Microsoft Visual Studio
2010 and SQL Server 2012 Report Builder 3.0 in designing the needed reports in
the Development system and
·
Any other duty as may be assigned by
a senior officer
Requirements
·
Bachelor’s Degree in the relevant
field from a recognized institution
·
At least three (3) years relevant
work experience from an institution of higher learning or a large commercial
enterprise.
·
Any other professional qualifications
will be an added advantage
Senior Technician II
GRADE 9: Karu/HR/STEC/2018
Responsibilities
·
Work at this level will entail
collection and preparation of teaching and research materials;
·
initiating procurement processes for
Laboratory/Workshop tools, materials, machines and equipment.
·
In addition design
Laboratory/Workshop arrangements and assist in carrying out various
laboratory/workshop field activities.
·
Besides, an employee at this level
will be expected to carry our analytical work in specialized fields and any
other duties as may be assigned by a senior officer.
Qualification
·
Bachelor’s Degree in addition to
Higher National Diploma with three (3) years laboratory working experience in a
relevant field or its equivalent from a recognized institution.
·
Knowledge in information
communication technology
·
First Aid and Occupational Health and
Safety Training
·
Membership of a professional body where
applicable
Ambulance Driver
GRADE 4: KarU/HR/AMBd/2018
Responsibilities
·
Work at this level entails operation
of vehicles, detection and reporting common faults, keeping the vehicles clean,
carrying out minor repairs including oiling and greasing, maintenance of work
ticket for vehicles as assigned, ensuring safety of the vehicle and any other
duties as may be assigned by a senior officer.
Qualifications
·
Kenya Certificate of Secondary
Education (KCSE) mean grade of at least D+ (plus) or its equivalent
·
Valid driving license classes BCE
free from any endorsement
·
S.V license for bus and mini/bus (for
bus and minibus drivers)
·
At least seven (7) years driving
experience as an ambulance driver
·
Certificate of Good conduct
·
Occupational trade Test III.
·
Basic certificate on first Aid
·
Computer literacy
·
Occupational/Motor Vehicle Mechanic
Trade Test II will be an added advantage
·
Accident free record or if any the
records show that they were not in any way attributable to the drivers negligence
How to Apply
Applicants must submit two (2) copies
of applications giving details of their educational and professional
qualifications, age, detailed work experience, present, post and salary,
applicant’s telephone number and e-mail address. Enclose certified copies of
certificates and testimonials and giving names and addresses of three (3)
referees who are knowledgeable about the applicant’s competence and area of
specialization, accompanied with detailed Curriculum Vitae and a copy of the
most recent pay slip.
In addition, applicants should request their referees to write directly to the undersigned, in separate sealed envelopes. Interested applicants should send the applications to the address below, quoting the relevant reference number, so as to be received on or before Tuesday 18th December, 2018.
The Vice Chancellor
Karatina University
P.O. Box 1957- 10101
KARATINA
Karatina University
P.O. Box 1957- 10101
KARATINA
Only shortlisted candidates will be
contacted.