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11 Vacancies in Karatina University, Kenya

Deputy Registrar – Academic Research & Student

Affairs – GRADE 14: KarU/HR/DR(ARSA)/2018
Job Description
Work at this level entails planning, policy formulation and general administration of the various
administrative and/or academic activities in the University administration. In addition,
management of the various departments within the administrative and/or academic divisions
with regard to the legal instruments and regulations governing the management and

administration of University resources in general and within their respective departments, staff
development and capacity building, procurement.

·         Coordination of all academic functions of the University making sure all university programmes are updated, relevant and market driven
·         Coordination of all research activities in the University in liaise with Registrar (ARSA) to ensure that the University is proactive in its core mandate of research and contribution to knowledge pool nationally and internationally
·         Ensuring implementation of policy guidelines in the academic division including effective development, review and interpretation of the curriculum to ensure it matches laid down standards and market requirements.
·         Facilitation of capacity building activities for the staff in the division to realize optimum performance while ensuring that all academic staff materials and facilities are availed on time to ensure effective and optimum utilization of the said resource
·         Participating in preparation of policy guidelines on creation, use and dissemination of knowledge while ensuring that both academic and student affairs matters and interest are well taken care of
·         Collecting and collating data on research activities in University, for Performance Contracting and guide decision making with regard to effective and productive areas that may require support and or changes.
·         Liaising with Registrar (ARSA) on generating, analyzing and recommending proposals for funding to diversify sources of funds for the University and develop capacity among the teaching staff and students
·         Facilitating presentations and guidance to research and attendance supports in to line with University mandate and as provided for in the university statute.
·         Master’s degree in a relevant field from a recognized institution
·         At least four (4) years relevant work experience at the level of Senior Assistant Registrar or a comparable position
·         Knowledge of Information Communication Technology.
·         Membership registration with relevant professional body.
·         Should be a person of high integrity
·         Doctorate Degree in a relevant field from a recognized institution will be an added advantage.
·         Evidence of participation and contribution in academic seminars, workshops and
Terms and Conditions of Service
The successful candidates will be offered a competitive remuneration package in accordance
with the existing Terms and Conditions of Service.

Director, Resource Mobilization
GRADE 13: KarU/HR/DRM/2018
·         Lead the development of a fundraising strategy to meet strategic requirements of the University
·         Provide advice on institutional donor requirements and private foundations including reporting timelines and expectations;
·         Conducting research on potential donors/partners such as trusts, foundations, companies and high net worth individuals, etc., finding a match with partners whose philanthropic or funding criteria match the University’s vision and activities;
·         Support proposal development through coordinating the establishment of proposal development working groups with representatives from key departments (on an as needed basis);
·         Work closely with all RM working groups to ensure a timely submission of proposals and concept notes to donors;
·         The chair the Resource Mobilization committee;
·         Advice the University on potential funding opportunities and changes in donor priorities;
·         Develop, maintain and update partners of Karatina University databases to record their contacts and preference information;
·         Raising awareness of Karatina University and its work at the County, National levels and international level;
·         Maintain up to date knowledge on donor funded projects;
·         Ensure reporting is completed to the donor in a timely manner;
·         Support the drafting of external reports and work with Programme teams to finalize these in accordance with donor requirements and timelines;
·         Maintain a network of corporate contacts and effectively man nage and maximize the relationships;
·         Prepare resource mobilization work plans and up to date development plans;
·         Provide a focal point of contact for any RM related matters;
·         Ensure effective and efficient accountability mechanisms are put place;
·         Coordinate the appraisal and phase out process RMAs and ensure all are in line with the University RM Policy;
·         Monitor and advice the implementation of RMAs and report on compliance;
·         Mentor, coach and counsel staff
·         Manage & co-ordinate all the directorate work, ensuring correct, full transparent and accountable financial, administrative and operational procedures are followed
·         Manage staff performance and provide regular feedback to staff, including interns and volunteers on their performance;
·         Identify training needs of staff, including volunteers, and assist to create individual development plans
·         Report to the Vice Chancellor and submit regular reports, at least quarterly; and
·         Other responsibilities assigned by the Vice Chancellor
·         Minimum Master’s degree in Finance, Economics and Business Administration, social sciences, International Relations, Marketing, Communications, humanities, development studies, Public Relations,
·         Excellent English language skills (written, spoken, reasoning and analytical skills)
·         Minimum of five (5) years of demonstrated experience in developing resource mobilization strategies or partnerships building with organizations;
·         Established track record in fund raising and public-private sector partnerships and proficiency in business planning, project/program proposal writing
·         Experience in developing successful proposals to institutional donors, trusts and foundations, high net worth individuals and corporates
·         Proficiency in using applications software such as spreadsheet, Power Point, word processing, and project management tools
·         In-depth exposure to the use of various media platforms such as print, electronic/online, and social media, for communication and brand building is desirable;
·         Results-oriented, accountable, proactive and able to work with a wide range of stakeholders
·         Experience in grants management, monitoring, assessments and reviews
·         Excellent interpersonal, communication and negotiation skills
NB: This employment is a three (3) years contract
Terms and Conditions of Service
The successful candidates will be offered a competitive remuneration package in accordance
with the existing Terms and Conditions of Service.

Senior Assistant Dean of Students
GRADE 13: KarU/HR/SADOS/2018
·         Work at this level entails Providing parental supervision and direction to the students;
·         Raising the level of students educational and cultural awareness;
·         Providing opportunity to explore educational career interests;
·         Facilitating informal contacts with faculty and administrative staff;
·         Contributing to development through group interactions and opportunity for leadership experiences and helping in planning and engaging them in productive leisure experiences; developing a sense of community belonging within the halls of Residence;
·         Participating in building self-confidence, assertiveness and respectability in students as well as advise them on their sexual responsibility and helping to maintain discipline within the halls of residence and any other duties as may be assigned by a senior officer.
·         Masters Degree in a relevant field from a recognized institution
·         At least eleven (11) years work experience in the relevant field
·         Knowledge of Information Communication Technology
·         Membership registration with a relevant professional body
·         Doctorate degree is an added advantage
Terms and Conditions of Service
The successful candidates will be offered a competitive remuneration package in accordance
with the existing Terms and Conditions of Service.

Assistant Games Tutor I/Sports Officer I
GRADE 11 : KarU/HR/AGT/2018
·         Work at this level entails training and coaching of different sports, organizing practice and build up matches for specified teams;

·         Undertaking the umpiring and refereeing duties, taking charge of games and trips, motivating students to participate in sports and games, designing and
·         Implementing income generating units organizing non-competitive games and sports, supervision of staff, staff development and capacity building and any other duties as may be assigned by a senior officer.
·         Master’s Degree in the relevant field from a recognized institution
·         At least three (3) years relevant work experience
·         Physical and mental fitness
·         Good knowledge of Information Communications Technology
·         Registration with the relevant professional body

Systems Librarian I
GRADE 11: KarU/HR/SLI/2018
·         Work at this level entails management of library and information resources, abstracting and indexing;
·         Stock editing;
·         Library promotion and use;
·         Teaching and conducting research in library and information skills; supervision, staff development and capacity building.
·         In addition provide electronic information and any other duties as may be assigned by a senior officer.
·         Bachelors Degree in the relevant field from a recognized institution;
·         At least seven (7) years relevant work experience.
·         Good knowledge of Information Communication Technology.
·         Membership registration to a relevant professional body.
·         Masters Degree is an added advantage

Assistant Network Administrator
GRADE 10: KarU/HR/ANA/2018
·         Work at this level entails installation, configuration and maintenance Network Security Tools e.g firewall. anti-virus, Intrusion detection systems.
·         Identify, troubleshoot, solve and document network connectivity and performance issues.
·         Monitor network performance and optimize the network for optimal speed and availability.
·         Deploy, configure and upgrade network software, such as, enterprise antivirus or diagnostics programs.
·         Implement and maintain emergency backup and restore systems for mission-critical servers.
·         Installation, configuration and maintenance of software and Management information systems (Microsoft Navision 2017);
·         Manage new/existing user accounts for the internal network domain and any other duties as may be assigned by a senior officer.
·         Bachelors Degree in a relevant field from a recognized institution
·         At least eleven (11) years relevant work experience
·         Membership registration in a relevant professional body
·         Masters Degree in a relevant field from a recognized institution and any other professional qualifications is an added advantage.

Database Administrator
GRADE 8: KarU/HR/DBA/2018
·         Administer the modules of the different departments in the ERP Microsoft Navision 2017 system
·         Customize, support and maintain Microsoft NAV applications on C/SIDE environment using C/AL programming and SQL 2016.
·         Sustaining database security and integrity of data by assigning rights and privileges of users.
·         Perform daily Backups and periodic recovery using SQL Server Management Studio 2016. This includes developing, managing and testing back-up and recovery plans for client and server machines.
·         Software Installation and configuration of databases and test environments as well as documenting
·         Sustaining database security and integrity of data by creating users and assigning permissions based on the level of access on the database
·         Performance Monitoring and database tuning on the indexes and queries
·         Troubleshoot various problems that arise and fix the issues; Document major changes to the servers
·         Create and maintain SQL queries
·         User training and supervision of ICT applications related activities in various departments
·         Establishing the needs of users and monitoring user access and security and ensuring that they are addressed
·         Installing and Upgrade of new applications and customizing existing applications in order to make it fit for purpose, in liaison with the developers/ vendors.
·         Facilitate Service Level Agreement (SLA) negotiations for external technology deliveries
·         Working with Microsoft Visual Studio 2010 and SQL Server 2012 Report Builder 3.0 in designing the needed reports in the Development system and
·         Any other duty as may be assigned by a senior officer
·         Bachelor’s Degree in the relevant field from a recognized institution
·         At least three (3) years relevant work experience from an institution of higher learning or a large commercial enterprise.
·         Any other professional qualifications will be an added advantage

Senior Technician II
GRADE 9: Karu/HR/STEC/2018
·         Work at this level will entail collection and preparation of teaching and research materials;
·         initiating procurement processes for Laboratory/Workshop tools, materials, machines and equipment.
·         In addition design Laboratory/Workshop arrangements and assist in carrying out various laboratory/workshop field activities.
·         Besides, an employee at this level will be expected to carry our analytical work in specialized fields and any other duties as may be assigned by a senior officer.
·         Bachelor’s Degree in addition to Higher National Diploma with three (3) years laboratory working experience in a relevant field or its equivalent from a recognized institution.
·         Knowledge in information communication technology
·         First Aid and Occupational Health and Safety Training
·         Membership of a professional body where applicable

Ambulance Driver
GRADE 4: KarU/HR/AMBd/2018
·         Work at this level entails operation of vehicles, detection and reporting common faults, keeping the vehicles clean, carrying out minor repairs including oiling and greasing, maintenance of work ticket for vehicles as assigned, ensuring safety of the vehicle and any other duties as may be assigned by a senior officer.
·         Kenya Certificate of Secondary Education (KCSE) mean grade of at least D+ (plus) or its equivalent
·         Valid driving license classes BCE free from any endorsement
·         S.V license for bus and mini/bus (for bus and minibus drivers)
·         At least seven (7) years driving experience as an ambulance driver
·         Certificate of Good conduct
·         Occupational trade Test III.
·         Basic certificate on first Aid
·         Computer literacy
·         Occupational/Motor Vehicle Mechanic Trade Test II will be an added advantage
·         Accident free record or if any the records show that they were not in any way attributable to the drivers negligence
How to Apply
Applicants must submit two (2) copies of applications giving details of their educational and professional qualifications, age, detailed work experience, present, post and salary, applicant’s telephone number and e-mail address. Enclose certified copies of certificates and testimonials and giving names and addresses of three (3) referees who are knowledgeable about the applicant’s competence and area of specialization, accompanied with detailed Curriculum Vitae and a copy of the most recent pay slip.

In addition, applicants should request their referees to write directly to the undersigned, in separate sealed envelopes. Interested applicants should send the applications to the address below, quoting the relevant reference number, so as to be received on or before Tuesday 18th December, 2018.

The Vice Chancellor
Karatina University
P.O. Box 1957- 10101
Only shortlisted candidates will be contacted.

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