PMC Ltd is seeking to employ a Receptionist to organize and coordinate administration
duties and office procedures.
A successful receptionist should also have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties.
A successful receptionist should also have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties.
Key Responsibilities:
·
Greet and welcome guests as soon as
they arrive at the office
·
Direct visitors and customers to the
appropriate person and office/department.
·
Answer, screen and forward incoming
phone calls
·
Ensure reception area is tidy and
presentable, with all necessary stationery and material (e.g. pens, forms and
brochures)
·
Provide basic and accurate
information in-person and via phone/email
·
Receive, sort and distribute daily
mail/deliveries
·
Maintain office security by following
safety procedures and controlling access via the reception desk
·
Assist in ordering office supplies
and keep inventory of stock
·
Update calendars and schedule
meetings when required
·
Keep a track record of all office
requirements
·
Create and update records and
databases with clients
·
When need be follow up with clients
and update them of project progress
·
Have the ability to recite, live and
support the Vision, Mission and Core Values of the Company on a daily basis.
·
Adherence to the Company Dress Code
by remaining smart and presentable
·
Perform other duties as may be
required from time to time
Requirements:
·
Degree or diploma in Business Studies
or Any relevant field; additional certification in Office Management is a plus
·
Proven work experience as a
Receptionist/Office Administrator or similar role
·
Experience in taking minutes at Board
level and in accordance with regulations on minutes
·
Proficiency in Microsoft Office Suite
·
Hands-on experience with office
equipment (e.g. photocopiers, printers, etc.)
·
Professional attitude and appearance
·
Solid written and verbal
communication skills
·
Ability to be resourceful and
proactive when issues arise
·
Must be organized, accurate,
thorough, and able to monitor work for quality
·
Must be able to effectively read and
interpret information, present numerical data in a resourceful manner, and
skillfully gather and analyze information
·
Must be able to prioritize and plan
work activities as to use time efficiently
·
Multitasking and time-management
skills, with the ability to prioritize tasks
·
Excellent customer service attitude
·
Should be a person of high integrity
and positive values
How to Apply
If you are up to the challenge,
possess the required qualifications and experience; please send your
application only quoting the job title on the email subject (Receptionist) to
recruitment@pmcestates.co.ke with a well detailed CV, names & addresses of
three referees.
Accounts Assistant
Job Description
The
opening of the position of the Accounts Assistant is an opportunity for a
highly talented, skilled and driven professional to join our team and help us
build our brand.
The
required person will assist in preparation of accounting documents, posting of
transactions, and management of petty cash and preparation of reports.
The
successful person will be reporting to the Head of Property Management.
Duties and Responsibilities:-
·
Prepare, verify and process invoices
for sales or services rendered.
·
Checking incoming payments daily and
making updates.
·
Check data accuracy in orders and
invoices
·
Following up on outstanding customer
outstanding balances.
·
Monitor and manage trade receivable
ageing summary.
·
Reconcile the accounts receivable
ledger to ensure that all payments are accounted for and properly posted.
·
Post customer payments by recording
cash, checks, and credit card transactions and entering them into the general
ledger or accounting software.
·
Customer Relations management.
·
Ensuring posting of receipts is done
accurately and on a daily basis.
·
Create and update records and
databases with clients’ payments and property data
·
Follow up with clients’ payments and
update of progress
·
Perform any other duties as may be
assigned from time to time.
Required Knowledge and Skills:-
·
At least CPA Section 4
·
A degree in Accounting or Finance
will be an added advantage
·
2 years’ experience in a similar role
·
Experience in working with Accounting
software i.e. QuickBooks, Sage Pastel
·
Experience with bookkeeping practices
·
Understanding of filing systems
·
Knowledge of accountant rules and
legislation
·
Ability to detect inconsistencies,
·
Prioritization skills and ability to
multitask
·
Strong administrative background
·
Attention to detail
·
Proactive and results oriented
·
Honesty and Accountability
·
Pleasant & Positive Attitude
·
Professionalism
·
Excellent communication skills; both
written and oral
·
Proactive, confident, ambitious and
focused
·
Team player
How to Apply
If
you are up to the challenge, possess the required qualifications and
experience; please send your application only quoting the job title on the
email subject (Accounts/Administrative Assistant) to recruitment@pmcestates.co.ke
with a well detailed CV, names & addresses of three referees.
Only
shortlisted candidates shall be contacted.