Senior Interpreter, English
Org. Setting and Reporting
Responsibilities
Qualifications
Responsibilities
Qualifications
Responsibilities
Qualifications
Responsibilities
Qualifications
Responsibilities
Qualifications
Responsibilities
Qualifications
Org. Setting and Reporting
The United Nations Office at Nairobi
(UNON) is the UN headquarters in Africa and the representative office of the
Secretary-General. We support programme implementation of the UN Environment
Programme (UNEP) and the UN Human Settlements Programme (UNHABITAT) globally,
as well as other UN offices in Kenya, by providing administrative, conference,
security and information services. This post is located in the Interpretation
Section of the Division of Conference Services (DCS), UNON, Nairobi duty station,
under the broad supervision of the Chief of the Section.
Responsibilities
·
Service up to seven meetings per week
(exceptionally eight) of various United Nations bodies, English interpreters
provide interpretation, as required, into English of speeches or statements
given in two other official languages;
·
Routinely assigned to sensitive
meetings;
·
Routinely function as team leader of
all interpreters assigned to a given meeting;
·
Assist the Chief of Section or
Service, as appropriate, in the screening, training and examining of
prospective interpreters;
·
May be designated as Officer in
Charge of the Interpretation Section;
·
May function as Programming Officer;
·
Instruct and advise interpreter
trainees;
·
Perform other related duties as
required.
Qualifications
·
Professionalism: Ability to demonstrate a high level of
concentration; split-second accuracy. Ability to work under continuous stress
and deliver clear interpretation on an exceedingly broad range of subjects.
Shows pride in work and in achievements; demonstrates professional competence
and mastery of subject matter; is conscientious and efficient in meeting
commitments, observing deadlines and achieving results; is motivated by
professional rather than personal concerns; shows persistence when faced with
difficult problems or challenges; remains calm in stressful situations.
·
Teamwork: Works collaboratively with colleagues to achieve
organizational goals; solicits input by genuinely valuing others’ ideas and
expertise; is willing to learn from others; places team agenda before personal
agenda; supports and acts in accordance with final group decisions, even when
such decisions may not entirely reflect own position; shares credit for team
accomplishments and accepts joint responsibility for team shortcomings.
·
Accountability: Takes ownership of all responsibilities and honors
commitments; delivers outputs for which one has responsibility within
prescribed time, cost and quality standards; operates in compliance with
organizational regulations and rules; supports subordinates, provides oversight
and takes responsibility for delegated assignments; takes personal
responsibility for his/her own shortcomings and those of the work unit, where
applicable.
·
Leadership: Serves as a role model that other people want to
follow: Empowers others to translate vision into results; Is proactive in
developing strategies to accomplish objectives; Establishes and maintains
relationships with a broad range of people to understand needs and gain
support; Anticipates and resolves conflicts by pursuing mutually agreeable
solutions; Drives for change and improvements; does not accept the status quo;
Shows the courage to take unpopular stands. Provides leadership and takes
responsibility for incorporating gender perspectives and ensuring the equal
participation of women and men in all areas of work. Demonstrates knowledge of
strategies and commitment to the goal of gender balance in staffing.
·
Judgement/Decision-Making: Identifies the key issues in a complex situation, and
comes to the heart of the problem quickly; gathers relevant information before
making a decision; Considers positive and negative impact of decision prior to
making them; Takes decisions with an eye to the impact on others and on the
organization; Proposes a course of action or makes a recommendation based on
all available information; Checks assumptions against facts; Determines that
the actions proposed will satisfy the expressed and underlying needs for the
decision; Makes tough decision when necessary.
·
A first-level degree from a
university or institution of equivalent status. Candidates for this position
must have passed the United Nations Competitive Examination for English
Interpreters.
·
A minimum of ten years of
professional interpreting experience in a multilingual setting, five of which
would normally have been within the UN System or similar international
organization. Five years of managerial experience in a language related area in
international, regional or national institutions is required.
·
For the post advertised, fluency in
English language which must also be the candidate’s primary language, is
required. The applicant must also possess an excellent aural comprehension of
two other official languages.
Assessment
Evaluation of qualified candidates
may include a substantive assessment which will be followed by a
competency-based interview.
How to Apply
Applicants are urged to follow
carefully all instructions available in the online recruitment platform,
inspira. For more detailed guidance, applicants may refer to the Manual for the
Applicant, which can be accessed by clicking on “Manuals” hyper-link on the
upper right side of the inspira account-holder homepage.
Chief of Section, Digital Engagement
Org. Setting and Reporting
The United Nations Environment
Programme (UN Environment) is the United Nations system’s designated entity for
addressing environmental issues at the global and regional level. Its mandate
is to coordinate the development of environmental policy consensus by keeping
the global environment under review and bringing emerging issues to the
attention of governments and the international community for action. UN
Environment’s Communication Division communicates UN Environment’s core messages
to all stakeholders and partners, raising environmental awareness and enhancing
the profile of UN Environment worldwide. This post is located in UN
Environments Communication Division at the Nairobi duty station. Under the
guidance of the Director and the supervision of the Senior Public Information
Officer (Deputy Director), the incumbent will perform the following:
Responsibilities
·
Strategy and innovation: provide
overall strategic direction to the work of the section, with appropriate
strategic framing for the requirements of the section’s clients, underpinned by
a sustained innovation strategy that delivers the mandate of the section at the
cutting edge of associated industry practices, techniques, technologies, and
approaches;
·
Planning, monitoring, and assessment:
plan, monitor, and assess the section’s work in the context of the
organization’s communication strategy and the division’s project commitments to
UN Environment’s Programme of Work and its Medium Term Strategy;
·
Management and oversight: manage and
oversee the section’s work, including close collaboration with UN Environment
and UNON ICT entities, and its human and other resources, in accordance with
the organization’s policies, procedures, rules, and regulations;
·
Resource mobilization: mobilise and
manage resources for the section and for the division;
·
Reporting and communication: ensure
timely and comprehensive analysis, reporting and documentation as per client,
division, corporate, and donor requirements;
·
Media relations and partnerships development
and management: develop and maintain effective relationships and strategic
partnerships with premiere news and social media entities and manage such
initiatives for results;
·
Pitching and placement: pitch and
secure placement for UN Environment stories, messages, and initiatives across
print, digital, mobile and broadcast media platforms;
·
Deputy Spokesperson: serve as the
Deputy Spokesperson for UN Environment upon task delegation by the
Spokesperson;
·
Writing and editing: provide
high-level writing and editing support in the context of the section’s work on
a needs basis;
·
Risk management: manage risks
associated with the organization’s news media, web, and social and hybrid media
work;
·
UN Environment Live and Access to
Information Focal Point: serve as the division’s focal point for UN Environment
Live and for the Access to Information policy.
·
Perform any other relevant tasks as
requested.
Qualifications
·
Professionalism: Ability to
efficiently plan, develop, implement and monitor the Digital Strategy Section
work-plan to ensure timely and cost-effective delivery of results that best
serve the interests of the organization. Knowledge of policies and procedures
for the creation and maintenance of information repositories and websites,
media mailing lists to ensure security and on-going accessibility of the
institutional memory. Highly developed conceptual, analytical and innovative
problem-solving ability; demonstrated ability to handle complex business
process and information integration issues; extensive theoretical background
and experience in digital engagement, information management and technologies;
in-depth knowledge of, and extensive experience in, systems design, and
development, management, implementation and maintenance of complex information
systems; Shows pride in work and in achievements; Demonstrates professional
competence and mastery of subject matter; Is conscientious and efficient in
meeting commitments, observing deadlines and achieving results; Is motivated by
professional rather than personal concerns; Shows persistence when faced with
difficult problems or challenges; Remains calm in stressful
situations.situations.
·
Communication: Speaks and writes
clearly and effectively; listens to others, correctly interprets messages from
others and responds appropriately; asks questions to clarify, and exhibits
interest in having two-way communication; tailor’s language, tone, style and
format to match audience; demonstrates openness in sharing information and
keeping people informed
·
Technological Awareness: Keeps
abreast of available technology; understands applicability and limitations of
technology to the work of the office; actively seeks to apply technology to
appropriate tasks; shows willingness to learn new technology.
·
Managing Performance:Delegates the
appropriate responsibility, accountability and decision-making authority ;Makes
sure that roles, responsibilities and reporting lines are clear to each staff
member; Accurately judges the amount of time and resources needed to accomplish
a task and matches task to skills ;Monitors progress against milestones and
deadlines; Regularly discusses performance and provides feedback and coaching
to staff ;Encourages risk-taking and supports creativity and initiative
;Actively supports the development and career aspirations of staff; Appraises
performance fairly.
·
Leadership: Serves as a role model
that other people want to follow: empowers others to translate vision into
results; is proactive in developing strategies to accomplish objectives;
establishes and maintains relationships with a broad range of people to
understand needs and gain support; anticipates and resolves conflicts by
pursuing mutually agreeable solutions; drives for change and improvements; does
not accept the status quo; shows the courage to take unpopular stands. Provides
leadership and takes responsibility for incorporating gender perspectives and
ensuring the equal participation of women and men in all areas of work;
demonstrates knowledge of strategies and commitment to the goal of gender
balance in staffing.
·
Advanced university degree (Master’s
degree or equivalent) in mass communication, media, journalism or related area
is required. A first-level university degree in combination with two additional
years of qualifying experience may be accepted in lieu of the advanced
university degree
·
A minimum of ten (10) years of
progressively responsible experience in communication including seven years’
experience leading (strategy, management) complex digital communication
operations comprising of a full digital newsroom, web platforms, social media
channels, hybrid marketing and resource mobilization strategies. Experience
working with an international and/or development agency is an advantage.
·
English and French are the working
languages of the United Nations Secretariat. For this post, fluency in written
and oral English is required. Working knowledge of other UN official languages
is desirable.
Assessment
Evaluation of qualified candidates
may include a substantive assessment which will be followed by a
competency-based interview.
How to Apply
Applicants are urged to follow
carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual
for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on
the upper right side of the inspira account-holder homepage.
Communication Officer
Org. Setting and Reporting
he United Nations Environment
Programme (UN Environment) is the leading global environmental authority that
sets the global environmental agenda, promotes the coherent implementation of
the environmental dimension of sustainable development within the United
Nations system and serves as an authoritative advocate for the global
environment. UN Environment’s Communication Division communicates UN
Environment’s core messages to all stakeholders and partners, raising
environmental awareness and enhancing the profile of UN Environment worldwide.
This post is located in UN Environment Communication Division at Nairobi duty
station.
Responsibilities
·
Under the general guidance of the
Director, who serves as Publisher for the organization, and direct supervision
of the Chief of Section, Digital Strategy and Head of Media, the incumbent is
responsible for the effective and efficient performance of the following
duties:
·
Strategy implementation: Ensure
timely implementation of activities related to the media strategy to publicize
priority issues and/or major events, to include drafting information
strategies, coordinating efforts, monitoring and reporting on progress, taking
appropriate follow-up actions, and analyzing the outcome; Ensure effective
design and delivery of communication products; Undertake activities to promote
media coverage (e.g. press conferences, interviews, press seminars and other
special activities) of priority issues and/or major events, to include
development of a media strategy and action plan, initiating proactive media
outreach efforts.
·
Capacity building: Build information
networks by interacting with journalists, other media representatives and
followers, subscribers, and supporters of media networks; Develop and sustain
partnerships with internal and external partners for successful development and
execution of UN Environment’s news media strategy; Monitor media, analyze
information and prepare reports in order to ensure outreach, engagement and
growth of the UN Environment’s media coverage.
·
Content creation: Produce and oversee
production of media-orientated communication products (editorial writing, news
writing, proofing, pitching, placement, etc.). Recommend appropriate
information and communication materials for use in media and other
communication activities; Participate in selecting the news and media related
information transmitted to key constituencies; Maintain and update online media
relations contact list/database; Ensure rapid and accurate information
dissemination to the media; Act as a News desk Officer for the Unit.
·
Perform any other duties as may be
assigned.
Qualifications
·
PROFESSIONALISM: Knowledge of
theories, concepts and approaches relevant to effective communications
strategies; Ability to coordinate and manage complex communication campaigns
and events; Ability to conceptualize and contribute to design of communication
campaigns that target larger audiences; Shows pride in work and in
achievements; Is conscientious and efficient in meeting commitments, observing
deadlines and achieving results; Is motivated by professional rather than
personal concerns; Shows persistence when faced with difficult problems or
challenges; Remains calm in stressful situations; Establish effective
collaboration and partnerships with officials at all levels inside and outside
the organization.
·
PLANNING AND ORGANIZING: Develops
clear goals that are consistent with agreed strategies; Identifies priority
activities and assignments; Adjusts priorities as required; Allocate
appropriate amount of time and resources for completing work; Foresees risks
and allows for contingencies when planning; Monitors and adjusts plans and
actions as necessary; Uses time efficiently.
·
COMMUNICATION: Speaks and writes
clearly and effectively; Listens to others, correctly interprets messages from
others and responds appropriately; Asks questions to clarify, and exhibits
interest in having two-way communication; Tailors language, tone, style and
format to match audience; Demonstrates openness in sharing information and
keeping people informed.
·
Advanced university degree (Master’s
degree or equivalent) in journalism, communication, public relations or other
related field is required. A first-level university degree in combination with
two additional years of qualifying experience may be accepted in lieu of the
advanced university degree.
·
A minimum of five (5) years of
progressive work experience in media relations, a digital newsroom, editorial
production or journalism, some of which at the international level, is
required. Experience in the development and execution of an earned media
strategy entailing complex research and story innovation is desirable.
·
English and French are the working
knowledge of the United Nations Secretariat. For the post advertised, fluency
in oral and written English is required. Knowledge of another UN language is an
advantage.
How to Apply
Applicants are urged to follow
carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual
for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on
the upper right side of the inspira account-holder homepage.
Chief of Section, Content & Client
Services
Org. Setting and Reporting
United Nations Environment Programme
(UN Environment) is the leading global environmental authority that sets the
global environmental agenda, promotes the coherent implementation of the
environmental dimension of sustainable development within the United Nations
system and serves as an authoritative advocate for the global environment. UN
Environment’s Communication Division communicates UN Environment’s core
messages to all stakeholders and partners, raising environmental awareness and
enhancing the profile of UN Environment worldwide. This post is located in
Communications Division, at the Nairobi duty station. Under the guidance of the
Director and the supervision of the Senior Public Information Officer (Deputy
Director), the Chief of Content and Client Services is responsible for the
effective and efficient performance of the following duties:
Responsibilities
·
Planning, monitoring, and assessment:
(a) Plan, monitor, and assess the section’s work, including outsourced work, in
the context of the division’s project commitments to UN Environment’s Programme
of Work and its Medium Term Strategy; (b) Management and oversight: Manage and
oversee the section’s work, including the procurement of goods and services,
and its human and other resources, in accordance with the organisation’s
policies, procedures, rules, and regulations;
·
Strategy and innovation: Provide
overall strategic direction to the work of the section, with appropriate
strategic framing for the requirements of the section’s clients, underpinned by
a sustained innovation strategy that delivers the mandate of the section at the
cutting edge of associated industry practices, techniques, technologies, and
approaches;
·
Executive editor, publisher, and
producer: Under the Director’s delegated authority, fulfill the functions of
executive editor, publisher, and producer, accountable for the cost and quality
control of the organisation’s relevant communication collaterals;
·
Resource mobilization: Mobilize and
manage resources for the section and for the division;
·
Reporting and communication: Ensure
timely and comprehensive reporting and documentation as per client, division,
corporate, and donor requirements;
·
Resource scheduling: Establish and
maintain effective and efficient resource scheduling and workflow management
systems and processes for the section;
·
Content and traffic coordination:
Coordinate the section’s throughput, optimizing the systems and processes
required to absorb client and project inputs and deliver client and project
outputs, including sound relationship management.
·
Perform any other relevant duties.
Qualifications
·
PROFESSIONALISM: Knowledge of
policies and procedures for the creation and maintenance of communication
collaterals that ensures a stable and effective systems environment; Highly
developed conceptual, analytical and innovative problem-solving ability;
demonstrated ability to handle complex business process and information
integration issues; extensive theoretical background and experience in
communications and information management and technologies; Shows pride in work
and in achievements. Demonstrates professional competence and mastery of
subject matter; Is conscientious and efficient in meeting commitments,
observing deadlines and achieving results; Is motivated by professional rather
than personal concerns; Shows persistence when faced with difficult problems or
challenges; Remains calm in stressful situations.
·
COMMUNICATION: Speaks and writes
clearly and effectively; listens to others, correctly interprets messages from
others and responds appropriately; asks questions to clarify, and exhibits
interest in having two-way communication; tailors language, tone, style and
format to match audience; demonstrates openness in sharing information and
keeping people informed.
·
PLANNING AND ORGANIZING: Develops
clear goals that are consistent with agreed strategies; identifies priority
activities and assignments; adjusts priorities as required; allocates
appropriate amount of time and resources for completing work; foresees risks
and allows for contingencies when planning; monitors and adjusts plans and
actions as necessary; uses time efficiently.
·
JUDGEMENT/DECISION-MAKING: Identifies
the key issues in a complex situation, and comes to the heart of the problem
quickly; gathers relevant information before making a decision; considers
positive and negative impacts of decisions prior to making them; takes
decisions with an eye to the impact on others and on the Organization; proposes
a course of action or makes a commendation based on all available information;
checks assumptions against facts; determines that the actions proposed will
satisfy the expressed and underlying needs for the decision; makes tough
decisions when necessary.
·
LEADERSHIP: Strong managerial and
supervisory skills to lead and coordinate strategic programmatic and reform
teams. Serves as a role model that other people want to follow; Empowers others
to translate vision into results; Proactive in developing strategies to
accomplish objectives; Establishes and maintains relationships with a broad
range of people to understand needs and gain support; Anticipates and resolves
conflicts by pursuing mutually agreeable solutions; Drives for change and
improvements; Does not accept the status quo; Shows the courage to take
unpopular stands; Provides leadership and takes responsibility for
incorporating gender perspectives and ensuring equal participation of women and
men in all areas of work; Demonstrates knowledge of strategies and commitment
to the goal of gender balance in staffing.
·
Advanced university degree (Master’s
degree or equivalent) in business or public administration, communication or
organizational management, marketing, advertising, computer or information
systems or related area. A first-level university degree in combination with
two additional years of qualifying experience may be accepted in lieu of the
advanced university degree.
·
A minimum of ten years of
progressively responsible experience in communication, media production,
publishing, business administration or related field is required. Experience in
editorial management is desirable.
·
English and French are the working
languages of the United Nations Secretariat. For this position fluency in oral
and written English is required. Knowledge of any other language is an added
advantage.
How to Apply
Applicants are urged to follow
carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual
for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on
the upper right side of the inspira account-holder homepage.
Programme Management Officer
Org. Setting and Reporting
The United Nations Environment
Programme (UN Environment) is the leading global environmental authority that
sets the global environmental agenda, promotes the coherent implementation of
the environmental dimension of sustainable development within the United
Nations system and serves as an authoritative advocate for the global
environment. UN Environment’s Ecosystems Division works with international and
national partners, providing technical assistance and advisory services for the
implementation of environmental policy, and strengthening the environmental
management capacity of developing countries and countries with economies in
transition. This post is located in the Ecosystems Division, UN Environment, at
the Nairobi duty station. Under the direct supervision of the Programme Officer,
Terrestrial Ecosystems Unit the incumbent will be responsible for the following
duties:
Responsibilities
·
Participate in the development,
implementation and evaluation of the Global Peatlands Initiative project and
other assigned programmes; monitor and analyze programme/project development
and implementation; review relevant documents and reports; identify problems
and issues to be addressed and propose corrective actions; liaise with relevant
parties; identify and track follow-up actions.
·
Perform consulting assignments, in
collaboration with the client, by planning facilitating workshops, through
other interactive sessions and assisting in developing the action plan the
client will use to manage the change.
·
Research, analyze and present
information gathered from diverse sources.
·
Support the coordination of the
Global Peatlands Initiative by liaising with partners and other relevant
institutions to develop funding proposals and project documents and other joint
activities such as planning of meetings, side events and workshops.
·
Undertake survey initiatives; design
data collection tools; review, analyze and interpret responses, identify
problems/issues and prepare conclusions.
·
Prepare various written outputs, e.g.
draft background papers, analysis, sections of reports and studies, input to
publications, etc.
·
Provide substantive support to
consultative and other meetings, conferences, etc., to include proposing agenda
topics, identifying participants, preparation of documents and presentations,
etc.
·
Undertake outreach activities;
conduct training workshops, seminars, etc.; give presentations on assigned
topics/activities.
·
Participate in or lead field
missions, including provision of guidance to external consultants, government
officials and other parties and drafting mission summaries, etc.
·
Coordinate activities related to
budget and funding (programme/project preparation and submissions, progress
reports, financial statements, etc.) and prepare related documents/reports
(pledging, work programme, programme budget, etc.).
·
Perform other related duties as
required.
Qualifications
·
PROFESSIONALISM: Knowledge and
understanding of theories, concepts and approaches relevant to peatlands and
land use planning. Experience working with multiple partners and proven success
in coordinating large-scale multi-stakeholder programmes/projects. Ability to
identify issues, analyze and participate in the resolution of issues/problems.
Ability to conduct data collection using various methods. Conceptual analytical
and evaluative skills to conduct independent research and analysis, including
familiarity with and experience in the use of various research sources,
including electronic sources on the internet, intranet and other databases.
Ability to apply judgment in the context of assignments given, plan own work
and manage conflicting priorities. Shows pride in work and in achievements;
demonstrates professional competence and mastery of subject matter; is
conscientious and efficient in meeting commitments, observing deadlines and
achieving results; is motivated by professional rather than personal concerns;
shows persistence when faced with difficult problems or challenges; remains
calm in stressful situations. Takes responsibility for incorporating gender
perspectives and ensuring the equal participation of women and men in all areas
of work.
·
COMMUNICATION: Speaks and writes
clearly and effectively; listens to others, correctly interprets messages from
others and responds appropriately; asks questions to clarify, and exhibits interest
in having two-way communication; tailors language, tone, style and format to
match audience; demonstrates openness in sharing information and keeping people
informed.
·
PLANNING & ORGANIZING: Develops
clear goals that are consistent with agreed strategies; identifies priority
activities and assignments; adjusts priorities as required; allocates
appropriate amount of time and resources for completing work; foresees risks
and allows for contingencies when planning; monitors and adjusts plans and
actions as necessary; uses time efficiently.
·
Advanced university degree (Master’s
degree or equivalent) in environmental sciences, ecology and wetlands/peatlands
biology, or a related field. A first-level university degree in combination
with two (2) additional years of qualifying experience may be accepted in lieu
of the advanced university degree.
·
A minimum of five (5) years of
progressively responsible experience in project or programme management is
required. Technical knowledge of Peatlands/wetlands or related area and
experience implementing large multi-stakeholder programmes/partnerships is
highly desirable.
·
English and French are the working
languages of the United Nations Secretariat. For the post advertised fluency in
oral and written English is required. Knowledge of French is desirable.
Knowledge of another UN official language is an advantage.
How to Apply
Applicants are urged to follow
carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual
for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on
the upper right side of the inspira account-holder homepage.
Administrative Officer
Org. Setting and Reporting
The United Nations Office at Nairobi
(UNON) in the UN Headquarters in Africa and the representative office of the
Secretary-General. UNON supports programme implementation of the UN Environment
Programme (UNEP) and the UN Human Settlements Programme (UN-Habitat) globally,
as well as other UN offices in Kenya, by providing administrative, conference
and information services (www.unon.org). The post is in the Contractual
Translation Unit, Conference Support Section within the Division of Conference
Services (DCS), UNON.
Under the supervision of the Chief,
Conference Support Section, within delegated authority, the incumbent will be
responsible for the following:
Responsibilities
·
Take the lead with respect to the
preparation and implementation of the work programme, ensuring that assigned
resources are utilized to implement activities in accordance with the programme
of work of the unit.
·
Define work requirements and
collaborate with the language units with respect to improving implementation of
work procedures, reporting systems and cost effective utilization of program
resources.
·
Effectively coordinate actions
related to the administration of contractual translation ensuring consistency
in the application of UN rules and procedures.
·
Supervise and provide guidance on
financial administration and management information issues and practices of
management or work unit to staff.
·
Monitor and review the work programme
by conducting regular and special reviews to assess progress of actual work
versus the programme plan. Coordinate the production of programme reports.
·
Oversee the day-to-day administration
of outsourced contractual services
·
Organize, in close cooperation with
the Chiefs of Translation Language Units, the testing of potential contractual
candidates, from which the most successful candidates will be included in the
roster and maintain the roster of contractual translators.
·
Provide necessary tools to
contractual translators and coordinate evaluation reports and ensure that
timely feedback is provided to the clients.
·
Prepare and initiate the procurement
process for contracting with contractual agencies as necessary and oversee
processing the payment of contractors’ services, monitor and reconcile
payments.
·
Monitor use of funds earmarked for
contractual translation and compile relevant reports.
·
Monitor that procedures in place are
implemented to ensure that accounting and financial management controls are
consistent with UN policy and practice.
·
Work with key clients to facilitate
the development, implementation and evaluation of assigned programme of work;
monitor and analyze specific aspects of programme of work development and
implementation; review relevant documents and reports; identify problems and
issues to be addressed and recommend corrective actions; liaise with relevant
parties; identify and track follow-up actions.
·
Supervise the preparation of
performance reports on a regular basis as well as upon request of senior
management; – Conduct surveys in the area of procedures and conditions of
service of contractual translators in conjunction with other duty stations, and
make relevant recommendations to the Chiefs of Section/Units:- Maintains close
contact with counter parts in other duty stations to set up and maintains
meaningful contractual component in the context of Integrated Global
Management.
·
Supervise staff as required.
·
Perform other related duties as
required.
Qualifications
·
Professionalism: Knowledge of
administrative, budgetary, financial and human resources policies and procedures.
Ability to apply various United Nations administrative rules and regulations in
work situations and implementation of rules and regulations governing the
procurement of language services.. Conceptual analytical and evaluative skills
to conduct independent research and analysis. Ability to identify issues,
formulate opinions, make conclusions and recommendations. Shows pride in work
and in achievements; demonstrates professional competence and mastery of
subject matter; is conscientious and efficient in meeting commitments,
observing deadlines and achieving results; is motivated by professional rather
than personal concerns; shows persistence when faced with difficult problems or
challenges; remains calm in stressful situations. Takes responsibility for
incorporating gender perspectives and ensuring the equal participation of women
and men in all areas of work.
·
Planning & Organizing: Develops
clear goals that are consistent with agreed strategies; identifies priority
activities and assignments; adjusts priorities as required; allocates
appropriate amount of time and resources for completing work; foresees risks
and allows for contingencies when planning; monitors and adjusts plans and
actions as necessary; uses time efficiently.
·
Client Orientation: Considers all
those to whom services are provided to be “clients” and seeks to see things
from clients’ point of view; establishes and maintains productive partnerships
with clients by gaining their trust and respect; identifies clients’ needs and
matches them to appropriate solutions; monitors ongoing developments inside and
outside the clients’ environment to keep informed and anticipate problems;
keeps clients informed of progress or setbacks in projects; meets timeline for
delivery of products or services to client.
·
Accountability: Takes ownership of
all responsibilities and honours commitments; delivers outputs for which one
has responsibility within prescribed time, cost and quality standards; operates
in compliance with organizational regulations and rules; supports subordinates,
provides oversight and takes responsibility for delegated assignments; takes
personal responsibility for his/her own shortcomings and those of the work
unit, where applicable.
·
An advanced university degree
(Master’s degree or equivalent) in documents management, contract management,
business administration or related area is required. A first-level university
degree in combination with two additional years of qualifying experience may be
accepted in lieu of the advanced university degree.
·
A minimum of five (5) years of
progressively responsible experience in administration, human resources,
documents management, contracts management, or related area. Experience with
procurement of languages services; contracts management and administration; or
human resources is required. Experience with implementation of rules and
regulations governing the submission and processing of official documentation
is desirable. Excellent computer skills and working knowledge of an ERP system
is required.
·
English and French are the working
languages of the United Nations Secretariat. For the position advertised,
fluency in English (both oral and written) is required; knowledge of other
official United Nations languages is desirable.
How to Apply
Applicants are urged to follow
carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual
for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on
the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be
conducted on the basis of the information submitted in the application
according to the evaluation criteria of the job opening and the applicable
internal legislations of the United Nations including the Charter of the United
Nations, resolutions of the General Assembly, the Staff Regulations and Rules,
administrative issuances and guidelines. Applicants must provide complete and
accurate information pertaining to their personal profile and qualifications
according to the instructions provided in inspira to be considered for the
current job opening. No amendment, addition, deletion, revision or modification
shall be made to applications that have been submitted. Candidates under
serious consideration for selection will be subject to reference checks to
verify the information provided in the application.