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NGO Jobs in Nairobi, Kenya – SHOFCO

SHOFCO is a Kenyan registered Charity Organization with its Headquarters in Gatwekera-Kibera and other offices in New York, Mathare Slum, Mukuru Slum and Bangladesh with a plan to move to other slums in Kenya with a VISION of “Building Urban Promise from Urban Poverty”.

It is a grassroots movement that catalyzes large-scale transformation in urban slums by providing critical services for all, community advocacy platforms, and education and leadership development for women and girls.
We seek to fill the following position:
Facilities and Maintenance Manager
Rank: Manager
Grade: G10

Section: Business Services
Department: Operations and Resources
Location / Work Station: Kibera / Mathare / Mukuru / Bangladesh
Working Hours: Monday – Friday | 8.00 AM – 5.00PM
Reporting Relationships
Reports to: Operations and Resources Director
Direct reports: Construction Contractors and Consultants, Maintenance Worker and Janitors
Job Purpose: To be responsible for managing and delivering facilities maintenance to all beneficiaries of SHOFCO, giving complete user satisfaction, and expedite growth within the organisation.
Key Responsibilities and Job Dimensions
·         Manage teams effectively to ensure competencies match the required tasks and to enable forecasting and scheduling of works.
·         Attend and lead site visits assessing and supporting staff.
·         Manage and coordinate a planned preventative maintenance schedule including negotiating and agreeing service/maintenance contracts with third parties.
·         Manage and prioritise any reactive maintenance requests.
·         Review and monitor the company’s consumption of utilities and strive to minimise the consumption and the associated costs.
·         Manage the stock of critical spare parts for key equipment.
·         Manage and ensure that delivery vehicles and site transport are safe and legal at all times.
·         Inspect buildings’ structures to determine the need for maintenance, repair or renovation.
·         Manage SHOFCO’s waste and recycling system ensuring that waste is minimised and recycling is maximised.
·         Ensure the security of SHOFCO properties by researching and implementing various security measures.
·         Review and assist in developing aspects of the company’s Health and Safety Policy.
·         Review SHOFCO’s compliance with all current legislation in relation to health & safety.
·         Conduct rigorous risk assessment and maintain accident management systems.
·         Maintain a central record of all risk assessments and accidents.
·         Develop and deliver in-house health and safety training.
·         Liaise with various departments to ensure that all parties are aware of any planned maintenance activity.
·         Oversee all external construction works
Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic Qualifications
·         Degree or Diploma in Civil / Structural engineering
·         Diploma holders shall need minimum 5 years hands on experience
Professional Qualifications
·         Qualification in general carpentry, electrical, plumbing, or any other related field
Other requirements (unique/job specific)
·         Willing to work outside of normal office hours to meet to demand
·         Articulate issues in construction
·         Able to supervise a construction team
·         Knowledge and experience of soft services and hard services within an environment such as SHOFCO
Functional Skills:
·         Business acumen
·         Proven communication and influencing skills
·         Organization management
·         Computer literacy
·         Equipment maintenance and operation

·         Strategic thinking
·         Analytical skills
Behavioural Competencies / Attributes:
·         Proven ability to form, motivate and lead a multi-skilled team in the support of Facilities Management
·         Ability to manage both small and large value projects in addition to general day to day compliance works, maintenance and repairs
·         Adaptability and decisiveness
·         Honesty and integrity

Pharmacy Stores Assistant
Rank: Supervisor / Assistant / Facilitator
Grade: G4
Section: Member / Client Services
Department: Health
Location / Work Station: Kibera
Working Hours: Monday – Friday | 8.00 AM – 5.00PM
Reporting Relationships
Reports to: Clinic Manager
Direct reports: N/A
Job Purpose: To be responsible for maintaining inventory of all drugs and equipment purchases in the store whilst ensuring best practices and maintaining audit-compliant records.
Key Responsibilities and Job Dimensions
·         Receiving, storing and issuing goods to all drugs while keeping proper records of all transactions.
·         Regularly running items below re-order level report and raising timely purchase requisition orders.
·         Ensure the store is clean and well organized
·         Verify ledgers, invoices, statements and supporting
·         Inspecting and verifying items received from suppliers against purchase order specification and supplier delivery documents.
·         Transferring material commodities to respective storage shelves and departments whilst ensuring proper handling, shelving and coding of materials/items.
·         Maintain the First Expiry First out (FEFO) and First in First Out (FIFO) systems for storage and issuance of items.
·         Assist in drug spot checks in the organization.
·         Participate in carrying out daily, quarterly and random drug stock takes.
·         Ensure that any drug stock variances are thoroughly investigated, documented and resolved in a timely manner.
·         Any other duties or tasked delegated by clinic manager Manager
Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic Qualifications
·         Diploma in Inventory Management
·         Diploma/Certificate in Pharmaceutical will be an added advantage
Professional Qualifications: N/A
Other required qualifications (unique/job specific)
·         Knowledge is system Management is a plus
Functional Skills:
·         Interpreting data
·         Meeting timescales
·         Managing tasks
·         Producing output
Behavioral Competencies / Attributes:
·         Following procedures
·         Upholding standards
·         Team working
·         Understanding people
How to Apply:
Interested applicants should send their applications together with a detailed CV to the HR Manager or drop their hard copies at our Head Office in Kibera, Gatwekera.
Applications without this information will not be considered.
Only shortlisted candidates will be contacted.
Applications should reach us no later than 31st October 2018.
SHOFCO is an equal opportunity employer and employment is subject to Child Protection standards including appropriate background checks and adherence to our Child Protection Policy.

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