SHOFCO is a Kenyan registered Charity
Organization with its Headquarters in Gatwekera-Kibera and other offices in New
York, Mathare Slum, Mukuru Slum and Bangladesh with a plan to move to other
slums in Kenya with a VISION of “Building Urban Promise from Urban Poverty”.
It is a grassroots movement that catalyzes large-scale transformation in urban slums by providing critical services for all, community advocacy platforms, and education and leadership development for women and girls.
It is a grassroots movement that catalyzes large-scale transformation in urban slums by providing critical services for all, community advocacy platforms, and education and leadership development for women and girls.
We seek to fill the following
position:
Facilities and Maintenance Manager
Rank: Manager
Grade: G10
Section: Business Services
Department: Operations and Resources
Location / Work Station: Kibera / Mathare / Mukuru / Bangladesh
Working Hours: Monday – Friday | 8.00 AM – 5.00PM
Reporting Relationships
Reports to: Operations and Resources Director
Direct reports: Construction Contractors and Consultants, Maintenance Worker and
Janitors
Job Purpose: To be responsible for managing and delivering facilities
maintenance to all beneficiaries of SHOFCO, giving complete user satisfaction,
and expedite growth within the organisation.
Key Responsibilities and Job
Dimensions
·
Manage teams effectively to ensure
competencies match the required tasks and to enable forecasting and scheduling
of works.
·
Attend and lead site visits assessing
and supporting staff.
·
Manage and coordinate a planned
preventative maintenance schedule including negotiating and agreeing
service/maintenance contracts with third parties.
·
Manage and prioritise any reactive
maintenance requests.
·
Review and monitor the company’s
consumption of utilities and strive to minimise the consumption and the
associated costs.
·
Manage the stock of critical spare
parts for key equipment.
·
Manage and ensure that delivery
vehicles and site transport are safe and legal at all times.
·
Inspect buildings’ structures to
determine the need for maintenance, repair or renovation.
·
Manage SHOFCO’s waste and recycling
system ensuring that waste is minimised and recycling is maximised.
·
Ensure the security of SHOFCO
properties by researching and implementing various security measures.
·
Review and assist in developing
aspects of the company’s Health and Safety Policy.
·
Review SHOFCO’s compliance with all
current legislation in relation to health & safety.
·
Conduct rigorous risk assessment and
maintain accident management systems.
·
Maintain a central record of all risk
assessments and accidents.
·
Develop and deliver in-house health
and safety training.
·
Liaise with various departments to
ensure that all parties are aware of any planned maintenance activity.
·
Oversee all external construction
works
Job Competencies (Knowledge,
Experience and Attributes / Skills).
Academic Qualifications
·
Degree or Diploma in Civil /
Structural engineering
·
Diploma holders shall need minimum 5
years hands on experience
Professional Qualifications
·
Qualification in general carpentry,
electrical, plumbing, or any other related field
Other requirements (unique/job
specific)
·
Willing to work outside of normal
office hours to meet to demand
·
Articulate issues in construction
·
Able to supervise a construction team
·
Knowledge and experience of soft
services and hard services within an environment such as SHOFCO
Functional Skills:
·
Business acumen
·
Proven communication and influencing
skills
·
Organization management
·
Computer literacy
·
Equipment maintenance and operation
·
Strategic thinking
·
Analytical skills
Behavioural Competencies /
Attributes:
·
Proven ability to form, motivate and
lead a multi-skilled team in the support of Facilities Management
·
Ability to manage both small and
large value projects in addition to general day to day compliance works,
maintenance and repairs
·
Adaptability and decisiveness
·
Honesty and integrity
Pharmacy Stores Assistant
Rank: Supervisor
/ Assistant / Facilitator
Grade: G4
Section: Member
/ Client Services
Department: Health
Location / Work Station: Kibera
Working Hours: Monday
– Friday | 8.00 AM – 5.00PM
Reporting Relationships
Reports to: Clinic
Manager
Direct reports: N/A
Job Purpose: To
be responsible for maintaining inventory of all drugs and equipment purchases
in the store whilst ensuring best practices and maintaining audit-compliant
records.
Key Responsibilities and Job Dimensions
Responsibilities
·
Receiving, storing and issuing goods
to all drugs while keeping proper records of all transactions.
·
Regularly running items below
re-order level report and raising timely purchase requisition orders.
·
Ensure the store is clean and well
organized
·
Verify ledgers, invoices, statements
and supporting
·
Inspecting and verifying items
received from suppliers against purchase order specification and supplier
delivery documents.
·
Transferring material commodities to
respective storage shelves and departments whilst ensuring proper handling,
shelving and coding of materials/items.
·
Maintain the First Expiry First out
(FEFO) and First in First Out (FIFO) systems for storage and issuance of items.
·
Assist in drug spot checks in the
organization.
·
Participate in carrying out daily,
quarterly and random drug stock takes.
·
Ensure that any drug stock variances
are thoroughly investigated, documented and resolved in a timely manner.
·
Any other duties or tasked delegated
by clinic manager Manager
Job Competencies (Knowledge, Experience and Attributes /
Skills).
Academic Qualifications
·
Diploma in Inventory Management
·
Diploma/Certificate in Pharmaceutical
will be an added advantage
Professional Qualifications: N/A
Other required qualifications (unique/job specific)
·
Knowledge is system Management is a
plus
Functional Skills:
·
Interpreting data
·
Meeting timescales
·
Managing tasks
·
Producing output
Behavioral Competencies / Attributes:
·
Following procedures
·
Upholding standards
·
Team working
·
Understanding people
How to Apply:
Interested
applicants should send their applications together with a detailed CV to the HR
Manager jobskibera@shininghopeforcommunities.org or drop their hard copies at
our Head Office in Kibera, Gatwekera.
Applications
without this information will not be considered.
DO
NOT ATTACH TESTIMONIALS at this point.
Only
shortlisted candidates will be contacted.
Applications
should reach us no later than 31st October 2018.
SHOFCO
is an equal opportunity employer and employment is subject to Child Protection
standards including appropriate background checks and adherence to our Child
Protection Policy.