Food for the Hungry – Kenya is a
Christian relief and development agency seeks to fill the following vacant
position:
Job Title: Cluster Manager – Marsabit Mountain Cluster
Job Title: Cluster Manager – Marsabit Mountain Cluster
Location: Marsabit
Reports To: Program Director
Contract Period: One year (renewable)
Deadline for applications: 19th October 2018
Values, Vision and Purpose: At Food for the Hungry, we operate under a set of guiding
principles we call “The Heartbeat.” This includes our Values, Vision, and
Purpose, which serve as the explanation of who we are and how we work as an
organization. Together we follow God’s call responding to human suffering and
graduating communities from extreme poverty.
Position in the Organisation: The Cluster Manager is a member of the Senior Leadership Team
and reports to the Program Director. He /She manages a team of between 3-8
employees directly. The Cluster Manager provides leadership to all staff within
the cluster comprising of 8-50 employees and supervises all technical aspects
within the assigned sector.
Purpose of the Job: The Cluster Manager has the responsibility for managing program
planning and implementation, management of personnel, M&E and finance
management within the cluster ensuring the integration of all sectors and the
transformational development of churches, leaders and families.
The Cluster Manager is part of a
management structure that represents the program to the local government
structure and community structures and is expected to ensure that FH Kenya
increasingly achieves community transformation through quality assurance in
project implementation and applying the organization’s Heartbeat (Values, Vision
and Purpose) as well as coordination of efforts at cluster level.
Essential Duties and Responsibilities
(Percentages are approximate and other duties may be
assigned).
Key Result #1 – Program Planning and
Management (40%)
·
Take lead in conducting situation
need assessments in the program/cluster areas and designs appropriate
intervention plans in line with the country strategic plans
·
Take lead and support in proposal
writing, reporting and fund raising for humanitarian work in program/cluster
areas.
·
Lead the yearly, quarterly and
monthly planning process for all projects in the area/cluster and share the
developed plan with the Program Director and Finance Manager
·
Lead the implementation process on a
daily basis and report any discrepancies observed in the program implementation
timely to the Program Director.
·
Promote collaborative working
relationships between stakeholders and the operational projects and to ensure
maximum synergy within the program/cluster area for maximum impact, influence
and scale up of the program
·
Plan and conduct regular field visits
to assess the implementation of activities
Key Result #2 – Documentation,
Reporting and M&E (20%)
·
In close liaison with the
area/cluster teams, ensure that periodic progress reports (quarterly, bi-annual
and annual) for different projects in the area/cluster are prepared and
submitted within agreed reporting timelines and in accordance with the
established donor and organizational formats
·
In close collaboration with M&E
Manager and other program staff ensure that M&E processes are undertaken
and feedback is continuously incorporated into program implementation
·
Ensure proper documentation of
program activities and best practices
·
Conduct monthly program staff meeting
for better integration and smooth program implementation within the
program/cluster area
Key Result #3 – Financial and Human
Resource Management (30%)
·
Ensure effective and efficient
financial management and accounting for all income and expenditures pertaining
to the program/cluster.
·
Support the administrative function
in safeguarding FH’s property, including land, buildings, vehicles and others
to ensure they are well maintained and protected from risk
·
Develop financial budgets and budget
revisions that are in tandem with program activities and ensure that the
monthly budget utilization is as per the cash flow and planned activities
·
Ensure /oversee the preparation of
annual cash flow projections and manage the quarterly cash requests based on
planned and approved activities and within the financial management procedures
·
Ensure monthly financial reports are
prepared and submitted and follow donor and FH finance guidelines
·
Collaboratively work with the finance
department to ensure smooth monitoring of project budget.
·
Lead and manage staff ensuring clarity
over strategy, plans and priorities, providing supervision, guidance and
mentoring, encouraging effective teamwork and inclusiveness and building a team
spirit through regular meetings and events.
·
Provide management support to direct
reports in their management of others, and their implementation of objectives,
work plans and budgets.
·
Lead and contribute to developing and
modeling a team culture characterized by a shared vision, commitment and mutual
accountability that reflects FH’s Heartbeat
·
Dissemination and guiding staff in
use of Procurement, Purchasing, IT, Security and other work facilitation
manuals/policies/SOPs
Key Result #4 – Representation (10%)
·
Represent FH Kenya at the relevant
county and national government authorities at program/cluster level, helping to
ensure constructive working relationships are maintained to allow expansion,
alignment and growth of FH’s transformation development programs within the
cluster/program area
·
Represent FH to other NGOs, and
visitors ensuring coordination and attendance at relevant interagency
technical, and security coordination networks as necessary at the
cluster/program area level
·
Act as the voice of influence
(advocacy related to development initiatives) to the different relevant
authorities, stakeholders on various issues that are of interest to FH at
program/cluster area
Qualifications & Person
Specification
To perform this job successfully, an
individual must be able to perform each essential duty/function satisfactorily.
The requirements listed below are
representative of the knowledge, attitude, skill, and/or ability required.
Reasonable accommodations may be made
to enable individuals with disabilities to perform the essential functions.
·
A relationship with Jesus Christ
·
Should be a strong team player and
have the ability to manage a team and resolve conflicts.
·
Knowledge and experience in project
management and coordination
·
Flexibility to work under pressure
and meet strict deadlines
·
Possess analytical and
problem-solving skills, risk management skills as well as decision- making
skills
·
Commitment to accountability to
beneficiaries and transparency, showing dignity and respect, and demonstrating
listening and understanding skills.
·
Excellent report writing,
interpersonal and communications skills
·
Knowledgeable in computer packages
e.g., MS-Word, Excel, etc.
·
Ability to build and maintain strong
relationships with local communities and other stake holders
·
Willingness to live and work in a
stressful environment with security challenges.
·
Highly organized, innovative and
visionary leader
·
Ability to reside within the cluster
and travel to the field at least 25% of their time. Expectation is 25-50% of
their time.
Education and Experience
·
Holder of Bachelors (BA) and/or
Master degree in project management or any other relevant field – ideally in
Health, Nutrition, Livelihoods, and/or Education.
·
Experience working in drought
emergency, post emergency situations especially in ASAL areas
·
Proven strategic planning and program
and project management experience in a humanitarian/development environment
·
Proven experience of working with USG
/ USAID /UN/DFID in Kenya and general donor relationships
·
Experience in working closely with
other development partners and stakeholders including but not limited to,
sector working groups, county government, international and local NGOs
·
Extensive knowledge of project design
and implementation, and proven budget management experience coupled with
experience in implementing and working in accordance with corporate structures,
policies and practices.
·
A minimum of 5-7 years of management
experience in an international NGO,
·
Experience in proposal writing and
budget development for programs in the assigned expertise area (ability to
pursue and win grant opportunities)
·
Demonstrated experience with
participatory approaches to development, including capacity building of local
institutions
·
Knowledge and experience working with
other cultures and sensitive to the cross-cultural issues
Language Skills: Proficiency in spoken and written English and Kiswahili
How to Apply:
Interested and qualified candidates
should send their applications (clearly indicating their current or expected
salary), updated CV with three referees, day telephone contacts to: Human
Resource Manager Email address:
hr-fhkenya@fh.org latest by 19th
October 2018
Food for the Hungry
Logistics Manager
Values, Vision and Purpose: At Food for the Hungry, we operate under a set of guiding
principles we call “The Heartbeat.” This includes our Values, Vision, and
Purpose, which serve as the explanation of who we are and how we work as an
organization. Together we follow God’s call responding to human suffering and
graduating communities from extreme poverty.
Purpose of the Job: Play a key role in leading and managing FH Kenya logistics system
with oversight responsibilities in procurement, fleet management, security, and
logistics.
Essential Tasks and Responsibilities
Key
Result #1 – Policies, Procedures, Systems and Training: (20%)
·
In close collaboration with the CD
and senior management, develop/revise procurement and logistics policies as the
need arises and support the implementation process.
·
Ensure that FH Kenya policies that
relate to procurement and logistics are in compliance with the country
procurement framework/laws.
·
Promote an understanding of logistics
and procurement processes within FH Kenya. Identify areas of capacity building
among staff and take necessary steps to ensure that staff understand logistics
and procurement procedures through the delivery of basic training and orientation.
·
Plan and conduct regular field
visits; monitor and evaluate the implementation and adherence to logistics and
procurement policies; identify areas of risk and make recommendations to
existing practices as is suitable.
·
Ensure logistics processes and
procedures are in compliance with set policies, funding sources, including
government procedures and policy requirements.
·
Ensure that all aspects of Safety and
Security, Vehicle Usage and Procurement Policies are understood and maintained
and followed by all staff.
Key
Result #2 – Procurement: (20%)
·
In collaboration with the Program
Managers, ensure that all donor rules and regulations pertinent to the
procurement of services, goods and equipment and the use of such office
equipment and vehicles are followed for all donor funded projects.
·
In conjunction with the CD and senior
management teams, develop a long term sourcing strategy with measurable
effectiveness incorporating department strategies and targets. In line with
this, ensure that strategic sourcing agreements are arranged at the best
possible price and in accordance with advantageous lead-times, terms and
conditions.
·
Take lead in procurement processes,
ensuring that they are conducted above board and in a transparent manner that
ensures that all required documentation is collected and procedures followed.
Check and review relevant procurement documents such as requisitions, bid
analysis, LPOs.
·
Ensure that all procurement documents
such as purchase requests, purchase orders, GIN, GRN are filed and stored and
accessible during audits.
·
Professionally negotiate
agreements/contracts and endeavor to ensure cost reduction in procurement of
country program goods and services
Key
Result #3 – Management and Planning (20%)
·
Collaborate with the program teams to
develop procurement plans and priorities for the different projects and
periodically advise and follow up with the program teams to ensure progress on
plans. In addition, develop strategies for delivery on the procurement plans
agreed beforehand with the program teams.
·
Participate in program planning
aspects such budgeting and provide technical input as relates to logistics and
procurement.
·
Lead and manage Logistics/Procurement
staff ensuring clarity over strategy, plans and priorities, providing
supervision, guidance and encouraging effective teamwork through regular
meetings and constant feedback.
·
Consolidate monthly logistics reports
and prepare monthly security reports to be sent to Country Director.
Key
Result #4 – Security: (20%)
·
In close collaboration with the CD,
ensure the development/review of the country security plans and standard
operating procedures. In line with this, ensure that all field offices have
contextualized security protocols and that they are updated annually.
·
Conduct periodic training for all
staff to ensure that they understand the country/project site security plans,
tools and SoPs. This includes briefing all visitors heading to the field.
·
Ensure that identified security focal
points have undergone relevant trainings and are able to use all security and
health related equipment.
·
Proactively monitor the security
situation in the project areas and respond in accordance to established
protocols.
·
Attend relevant coordination meetings
at different levels national/country/district and develop good relationships
with police and other security personnel in areas of operation. This will
include UN security focal points, NGO cluster groups, other NGO security focal
points.
·
Ensure that radio system and FH
Satellite phones, car radios and other security equipment are functioning well
and that they are used in the proper way.
·
Provide timely verbal and written
security incident reports whenever they occur to the Country Director and SLT.
Key
Result #5 – Inventories and Asset Management: (10%)
·
In close collaboration with finance
teams, develop and maintain an inventory database (assets and stocks) and
prepare analytical reports as needed.
·
Develop a disposal plan for
organizational assets as per the disposal policy.
·
Institute and oversee the physical count
of assets and inventory on a periodic basis, ensuring that assets and inventory
are indicated in an electronic database
·
Ensure proper acceptable standard
warehousing/storage techniques are used in handling organizational commodities.
Key
Result #6 – Fleet Management: (10%)
·
Ensure the proper utilization,
maintenance and follow up of the FH fleet as well as control and management of
the cost of the fleet (fuel, maintenance and repairs). Ensure that a regular
maintenance plan is set up for all vehicles.
·
Manage safe and affordable staff
transportation (ground and air) and manage all related contracts and external
associated relationships.
·
Ensure the development/revision and
or the implementation and adherence to vehicle policy in the organization
·
Ensure that all FH vehicles have
valid insurance coverage and where required, insurance claims are made in good
time to cover any damage and or loss incurred.
·
Ensure the proper and appropriate
documentation of vehicles such as repairs and servicing, insurances, log books,
etc.
Qualifications
·
Commitment to serving the poor and in
full agreement with FH’s Christian foundation and beliefs as expressed in our
Vision, Purpose and Values
·
Leadership and project management
skills with ability to plan, lead and follow through on complex projects and
activities
·
Flexible, dependable, organized,
resilient, self-motivated, servant leader, effective within various levels of
society, good team player, and compassionate with humanitarian attitude
·
Strong organizational and administrative
ability
·
Proficiency in Microsoft Office
products, such as Word and Excel
·
Ability to travel up to 50% a year
·
Able to multi-task and resolve
conflicts as well as possess good judgment in making decisions under difficult
situations.
·
Ability to develop and maintain good
working relationships across the organization
·
Ability to work well under pressure
and in response to changing needs.
·
Organized and able to keep clear and
concise records
Education and Experience
·
A university degree in related field
·
Minimum of 5 years’ experience in
logistics management and co-ordination (strategy development, purchasing and
supply, warehousing, team support, vehicle fleet management, security awareness
and communications) preferably within an NGO environment
·
Proven experience in humanitarian or
development work
·
Experience in people management with
skills/knowledge on coaching and mentoring
·
Proven experience in managing
logistics systems and infrastructure
Language Skills: Proficiency
in spoken and written English and Kiswahili
Position in the Organization: The Logistics Manager reports to the Country
Director.
How to Apply:
Interested
and qualified candidates should send their applications (clearly indicating
their current or expected salary), updated CV with three referees, telephone
contacts to: Human Resource Manager Email address: hr-fhkenya@fh.org latest by
20th October 2018.
This
position is only open to Kenyan Nationals, and since it is urgent, shortlisting
will be done as applications are received.
NB:
FOOD FOR THE HUNGRY (FH KENYA) DOES NOT SOLICIT ANY TYPE OF PAYMENT FOR JOB
APPLICATIONS OR HIRING PROCESSES.
ONLY
SHORTLISTED CANDIDATES WILL BE CONTACTED