UNHCR Kenya
Job Title: Assistant Instant Network School (INS) Officer
Job Title: Assistant Instant Network School (INS) Officer
Vacancy Notice: LICA/KEN/KAK/18/005
Location: Kakuma
Position Grade: UNOPS LICA 8
Organizational Context: UNHCR Kakuma Education Programme have rapidly expanded in
the past years with school enrollments across all the levels increasing and the
operation currently having 16 pre-schools, 26 primary schools and 6 secondary
schools with a student population of nearly 80,000 children.
In addition to this, there are number
of ongoing education initiatives such as the deployment of Kakuma Education
Management Information System (KEMIS) to improve availability of accurate and
credible education data for planning and this requires dedicated staffing for
successful deployment. It is against this background that this position is
requested.
In response, Vodafone Foundation (VF)
and UNHCR have worked together on the Instant Network Schools(INS) Programme to
address learning resource needs. In collaboration with Vodafone Foundation and
refugee communities, UNHCR has developed and adapted the INS to meet
context-specific challenges.
Instant Network Schools provide
holistic solution to transform an existing classroom into an innovation hub for
learning, complete with a local network; internet connectivity; sustainable
solar power; a classroom kit, localized digital content; and a robust teacher
training programme. INS aims to improve access to quality education for
displaced children in refugee camps, through the use of technology and
connectivity, alongside teacher training and capacity building support.
The INS is now implemented across 6
locations in Kakuma ((3 secondary schools, 1 primary, 1 community centre and 1
teacher training centre). Each INS is run by a local coach who provides
in-service training and support for learners and teachers.Daily logs of INS use
are also recorded and uploaded to a global platform;which helps to track
utilization, flag challenges, and identify areas for re-design or capacity
building.
The Assistant Instant Network School
(INS) Officer is a member of the protection team and reports to the Associate
Education Officer with support supervision from the Senior Protection
Coordinator. It is responsible for the day-to-day implementation and monitoring
of the Instant Network Schools programme in Kakuma.
Working closely with the Coaches who
are hired by implementing partners to run the Instant Network Classrooms on a
daily basis in each school, the Programme Manager is responsible for the
effective and efficient management and implementation of all activities within
the Instant Network Programme in Kakuma.
Accountability
(key results that will be achieved)
·
INS activities are guided by global,
regional and country priorities andreflect UNHCR’s policy on age, gender and
diversity (AGD)
·
Participation of persons of concern
is assured through continuousassessment and evaluation using participatory,
rights and community basedapproaches
·
Persons of concernare treated with
dignity and respect and all protection incidents areimmediately identified and
addressed.
Responsibility
(processes and functions undertaken
to achieve results)
·
Support to programme set-up and
consolidation: Provide programmatic and operational support to the setup and
consolidation of the INS locations in schools and community hubs across Kakuma
Camps
·
Programme Management: Responsible for
supporting the implementation of the INS programme in accordance with approved
time schedules, budgets and both UNHCR and Vodafone Foundation guidelines and
procedures. Support UNHCR and VF team with the strategy, project planning, and identifying
mobile technology based solutions for the specific education needs in the
location.
·
Monitoring & Evaluation: Support
Coaches and partners in monitoring the programme, including support in the
effective use of online tools for data collection and analysis on INS programme
usage
·
Resource Planning & Management:
Support the work of the Coaches in the schools and ensure effective and optimal
deployment and use of INS platforms and tools.
·
Training and Support: Provide
on-the-job training, and facilitate training by others,to Coaches, partners and
other stakeholders in using educational technology, ICT maintenance and other
relevant areas. Train Coaches in use and basic maintenance of the equipment,
use of content, integrating technology into lesson planning and delivery
Authority
(decisions made in executing
responsibilities and to achieve results)
·
Implement INS activities as required
·
Issue documents and reports for
clearance by the Education or Protection and/or Senior Protection Officer
·
Provide advice on INS implementation
Essential Minimum Qualifications and
Experience
·
University degree in ICT
·
A background in education and
knowledge of educational technology will be an advantage
·
3 years of proven experience with
various distributed ICT Systems and Networks, preferably in a development
setting
·
Experience working in harsh
environments with low bandwidth field technologies.
·
Fluency in English. Knowledge of
Swahili and Local Turkana language will be an added asset
Desirable Qualifications &
Competencies
·
Excellent team work and problem
solving skills.
·
Demonstrated experience and skills in
facilitation and delivering trainings.
·
Demonstrated experience conducting
data collection for monitoring and reporting
·
Solid writing skills and an
understanding of project management cycle and programme management in complex
emergencies
·
Strong organizational, interpersonal,
verbal and written communication skills.
·
Strong computer literacy.
·
Must be able to multi-task
effectively and balance competing priorities,reporting lines and deadlines.
·
Advanced interpersonal skills he/she
must be able to relate well with others, dictate responsibilities, offer
support and constructive feedback.
·
Must have excellent problem-solving
skills. He/She must be able to adeptly and quickly solve problems as they come
up.
Competencies
Values
·
Integrity
·
Professionalism
·
Respect For Diversity Core
Competencies
Core Competencies
·
Accountability
·
Team Work & Collaboration
·
Communication
·
Commitment to Continuous Learning
·
Client & Results Orientation
·
Organizational Awareness
Candidates may also be tested on
relevant managerial and cross function competencies. Examples are listed
below:-
Managerial Competencies
·
Empowering & Building Trust
·
Managing Performance
·
Judgement & Decision Making
·
Strategic Planning & Vision
·
Leadership
·
Managing Resources
Job
Title: Programme Officer
Vacancy
Notice:IVN/EVN/KEN/NBI/18/018
INTERNAL
/ EXTERNAL
Position
Number10005181
Location: Nairobi
Position
Grade: NOC
Organizational
Context
Define
the role of the position within the team,describing its leadership role, if
any, it’s external/internal work relationships or contacts, the contextual
environment in which it operates and the scope of supervision received, and
where applicable, exercised by the incumbent.
The
incumbent receives guidance from the Senior Programme Officer, the Deputy
Representative or the Representative. The incumbent may supervise some
professional staff and supervises some support staff.
S/he
may receive indirect guidance from other sections and units relevant to the
country programme(s).UNHCR Manual, Programme objectives, Operations Plans, UN
and UNHCR financial/budgetary rules and regulations will guide the work of the
Programme Officer.
S/he
is also expected to stay abreast of the challenges posed to the region by the
political context, the UN and humanitarian reform and institutional
developments.
External
contacts are predominantly with persons on subject matters of importance to
Organization’s Programme (e.g. counterparts in other organizations or at
working level in national Governments)
Accountability
(key
results that will beachieved)
·
The needs of persons of concern in
the country are assessed and analysed in a participatory manner and using an
Age, Gender and Diversity (AGD) perspective to form a firm basis for planning
·
IP agreements are established in a
timely manner, regularly monitored and reported on in compliance with
established guidelines and procedures.
·
The organizational fundraising
actions are fully supported by maintaining regular contact with donor
representatives and by submitting project funding submissions and appeals.
Responsibility
(process
and functions undertaken to achieve results)
·
Through a consultative process within
the country and field visits, assist in the development of strategies, methodologies,
contingency plans that respond to new and emerging operational challenges for
the country.
·
Ensure that global strategic
priorities (GSP) and regional priorities as well as information on projected
resource availability guide the planning parameters.
·
Assist in developing the country
operations plan in compliance with global strategic priorities and regional
priorities as well as with annual programming/planning instructions.
·
Assist in managing a consultative
process to ensure a consistent application of UNHCR’s policies/practices
related to and where applicable to UN cooperation,integrated missions,
Delivering as One initiative, Common Humanitarian Action Plans, UNDAF etc.
·
Assist in the process to ensure a
consistent application of the organization’s criteria and policies for the
selection of implementing and operational partners.
·
Manage the development of a broad
network of partners, good coordination practices and the development of partner
capacities.
·
Guide and train UNHCR as well as
implementing partners (IP) staff in UNHCR standard procedures related to the
Results Based Programme management.
·
Undertake proper collection, use and
monitoring of baselines, standards and indicators needed to measure and analyze
UNHCR’s performance, trends and target interventions.
·
Undertake field visits to evaluate
and improve the planning, programming, implementation and monitoring of
assistance projects.
·
Implement the establishment of sound
monitoring processes, review final reports and on progress in order to advise
on any corrective actions required or the need for additional resources to
reach planned target levels.
·
Apply UNHCR’s corporate tools (e.g.
Global Focus, Focus Client) to record data and assess the technical soundness
of the operation and generate data for evidence-based decisions at the
country-level.
·
Assist in managing a transparent,
consultative and responsible process for the approval of the country-level
budgets and the allocation of resources.
·
Assist in monitoring compliance to
the organization’s resource allocation framework,providing support and taking
corrective action where required.
·
Ensure compliance in issuance of
audit certificates for Implementing Partners.
·
Monitor the implementation of IP Risk
Management techniques and tools.
·
Perform other related duties as
required.
Authority
(decisions
made in executing responsibilities and to achieve results)
·
Provide inputs for the country
operations plan (including budgets, staffing levels and structures) as well as
prepare funding submissions, appeals and reports.
·
Negotiate implementing partner
agreements.
·
Represent UNHCR in UN fora dealing
with operations management and programmatic issues.
·
Enforce compliance with UNHCR’s
global strategies,protocols and guidelines.
Essential
Minimum Qualifications and Experience
·
Undergraduate degree (equivalent of a
BA/BS) in Economics, Business Administration, Social Science or related field
plus minimum 6 years of previous job experience relevant to the function.
Graduate degree (equivalent of a Master’s) plus 5 years or Doctorate degree
(equivalent of a PhD) plus 4 years of previous relevant work experience may
also be accepted.
·
Excellent knowledge of English and
working knowledge of another UN language.
Desirable
Qualifications & Competencies
·
Completion of the UNHCR Learning
programmes or specific training relevant to functions of the position.
·
Good knowledge of UNHCR financial
rules, procedures and processes.
·
Knowledge of another relevant UN
language.
·
Knowledge of UNHCR specific
programmes (MSRP, Focus, etc.).
·
Computer skills (in MS office).
Competencies
Managerial
Competencies
·
Empowering and Building Trust
·
Managing Performance
·
Judgement and Decision Making
Cross-Functional
Competencies
·
Analytical Thinking
·
Political Awareness
·
Stakeholder Management
Job
Title: Associate Supply Officer
Vacancy
Notice: IVN/EVN/KEN/NBI/18/015
INTERNAL
/ EXTERNAL
Position
Number10005205
Location: Nairobi
Position
Grade: NOB
Organizational
Context: Define the role of the position
within the team,describing its leadership role, if any, it’s external/internal
work relationships or contacts, the contextual environment in which it operates
and the scope of supervision received, and where applicable, exercised by the
incumbent.
The
Associate Supply Officer manages and supports all activities pertaining to the
supply chain function including planning, sourcing, transport, shipping,customs
clearance and warehousing management in the operation.
The
incumbent is normally supervised by the (Senior) Supply Officer who defines the
objectives and provides general guidance. S/he will also refer to UNHCR manuals
and relevant policy papers. The incumbent normally supervises some support
staff.
Contacts
are predominantly with other UN agencies, Implementing partners and Government
departments on relevant subject matters at the working level.
Accountability
(key
results that will be achieved)
·
UNHCR delivers timely and quality
goods and services to persons of concern in compliance with supply chain rules
and procedures.
·
The local supply chain function is
optimized and aligned with the operations’ evolving needs and management
systems and has an infrastructure that is robust and flexible enough to
accommodate operational requirements.
·
Supply chain activities are supported
by effective partners.
Responsibility
(process
and functions undertaken to achieve results)
Strategy
·
Prepare plans for delivery of relief
items according to operational needs.
·
Apply UNHCR’s procurement strategy
when planning for purchase of important commodities and services.
·
Through regular physical verification
of PPE establish their status, propose old and obsolete PPE for disposal and
plan for the arrival of replacement items.
Operational
Support
·
Identify partners for supply chain
projects based on objectives, priorities, strengths and resources of the
implementing partner and/or contractor, according to criteria consistent with
UNHCR rules and regulations.
·
Resolve difficulties in the local
supply chain by finding solutions to problems and bottlenecks, and provide
regular reports on supply chain activities, the status of requests and the
availability of items in the supply chain.
·
Ensure timely customs clearance of
consignments, and manage storage of goods according to “best practices” and
UNHCR rules and regulations.
·
Maintain an efficient system for the
release, distribution and redeployment of goods.
·
Coordinate transportation and
distribution of relief items.
·
Maintain accurate and comprehensive
records on logistical activities and provide timely reports and updates both
periodically and on request.
·
Coordinate activities of implementing
partners and/or contractors performing supply related activities, and ensure
that they understand and adhere to relevant UNHCR rules and procedures.
·
Through regular physical verification
of PPE establish their status.
·
Propose old and obsolete PPE for
disposal and plan for arrival of replacement items.
Infrastructure
Support
·
Evaluate purchase requisitions to
ensure that specifications, delivery dates and all other requirements are in
order.
·
Draft and dispatch quotation requests
and/or tenders, assist in the evaluation of offers and draft bid-tabulations,
and prepare proposals for award of contracts to the Committee on Contracts.
·
Prepare Purchase Orders and send
confirmations, requests for inspection and other correspondence;
·
Monitor the manufacture/transport of
ordered goods to ensure timely delivery.
·
Analyse matters relating to
procurement activities, and deliver information on all procurement activities
within area of responsibility. Provide guidance and advice on UNHCR procurement
policies and procedures to support and assist requesting sections.
·
Implement effective asset and fleet
management that regularly monitors the asset/fleet pool, saves cost and
safeguards the investment of the organisation including receipt, inspection,
registration and marking of new Property, Plant and Equipment (PPE),and
organisation of the physical verification of PPE.
·
Ensure that PPE agreements are
properly issued and signed.
·
Ensure proper preparation of disposal
forms and cases for the Asset Management Board.
·
Organise the disposal of PPE,
according to Asset Management Board decisions.
·
Provides asset management reports,
customized reports, and gathers information on all assets and provides in-depth
reports periodically and when requested.
·
Analyse the quality of commodities
and services delivered in relation to the needs of the location and established
quality standards. Establish a local quality assurance process.
Business
Support
·
Analyse the existing infrastructure
and ensure that it is optimally aligned with the operational needs.
·
Implement practical projects to
improve supply performance that has clear objectives,timescales, tasks and
resources defined. Monitor the project implementation and report on progress.
·
Monitor the quality and accuracy of
supply chain related data in relevant business systems. Compile and analyse
statistical information, identify trends and developments in supply chain
related matters that will assist in decision making.
·
Disseminate,promote commitment to and
monitor compliance with UNHCR’s global policies,standards and guidance on
supply chain management.
·
Adapt local supply chain structures
to be consistent with the operational needs.Ensure effective information flow
in the supply chain and adapt local process to the prevailing environment.
·
Any other responsibility deemed
necessary or as delegated by the Head of Supply Management Service in order to
meet the level of service requires by the organisation.
Authority
(decisions
made in executing responsibilities and to achieve results)
·
Identify, assess and select vendors
based on their capability for delivering commodities and services. Maintain
vendor and item master databases.
·
Allocate resources to meet demand and
support the on-going operation in compliance with the resources allocation
framework.
·
Determine shipment methods, routes
and delivery schedules to meet demand in the most timely and cost-effective
manner.
·
Award,approve and terminate local
contracts in accordance with delegated authorities,as well as, relevant UNHCR
regulations, rules and procedures.
·
Enforce compliance of supervised
staff with relevant UNHCR supply chain regulations,rules and procedures and
appraise their performance.
Essential
Minimum Qualifications and Experience
·
Define the educational background,
the relevant job experience and the language(s) that are essential to perform
the work of the position.
·
University Degree in business
Administration, marketing, Engineering, Logistics,Mathematics or a related
field.
·
Minimum 4 years of previous relevant
professional job experience.
·
Fluency in English with working
knowledge of another relevant UN language. (In offices where the working
language is not English, excellent knowledge of working language of duty
station and working knowledge of English.)
***
For National Officer positions, very good knowledge of the local language and
local institutions is essentials
Desirable
Qualifications & Competencies
·
Describe any experience or knowledge
that would bean asset, such as: UNHCR Learning Programmes, other training,
additional languages, Field/HQs experience, etc.
·
Completion of UNHCR learning
programmes or specific training relevant to functions of the position such as
the Supply Chain Learning Programme (SCLP);
·
Other UN procurement and logistics
training such as IAPSO and UNPD;
·
Knowledge and working experience of
People Soft/MSRP Supply Chain applications
Competencies
Managerial
Competencies
·
Managing Resources
·
Cross-Functional Competencies
·
Analytical Thinking
·
Planning and Organizing
Job
Title: Finance Assistant
Vacancy
Notice:IVN/EVN/KEN/NBI/18/017
INTERNAL
/ EXTERNAL
Position
Number:10005234
Location: Nairobi
Position
Grade: G4
Organizational
Context
Define
the role of the position within the team,describing its leadership role, if
any, it’s external/internal work relationships or contacts, the contextual
environment in which it operates and the scope of supervision received, and
where applicable, exercised by the incumbent.
The
Finance Assistant is normally supervised by the Finance Officer or the National
Finance (or Admin)Officer who defines work objectives and provides regular
advice and guidance.
The
incumbent’s workload and the assignments will remain under constant scrutiny
and direction of the supervisor. The incumbent also refers to UNHCR Manuals and
relevant policy papers on financial issues.
The
incumbent assists with the processing of financial transactions.
S/he
keeps frequent contact with staff at various levels in the office and with bank
officials and suppliers to exchange information.
Accountability
(key
results that will be achieved)
·
Financial transactions and
reconciliations are processed in line with relevant policies and procedures.
(process
and functions undertaken to achieve results)
·
Assist newly arriving or departing
international staff members on opening/closing bank account; process their
entitlement upon assignment.
·
Compile and verify budget and
accounting data by checking files, calculating expenditure and estimating
projections.
·
Issue PO and non-PO vouchers
including monthly salaries of UNHCR national and international staff, daily
subsistence allowance to staff going on official missions, cost of
air-tickets,requisitions of goods and services based on agreements with the
suppliers, office running common cost, rental and salary advances, lease
agreements of UNHCR offices, etc.
·
Process on-line bank transfers
ensuring that bank accounts of staff and suppliers are complete.
·
Liaise with other functional units
who work closely with Finance Unit on relevant issues.
·
If applicable, may be required to
assist in the preparation of the VAT refund submissions and monitoring of the
reimbursable amounts.
·
Maintain efficient and timely
archiving system of physical and electronic files to ensure that all documents
are accounted for.
·
May be assigned as the custodian of
the office petty-cash.
·
Perform any other related tasks as
required
Authority
(Decisions
made in executing responsibilities and to achieve results)
·
Verify that the financial
transactions are correct and in accordance with UNHCR rules and procedures.
·
Have access to confidential data and
information.
Essential
Minimum Qualifications and Experience
·
Secondary Education with
post-secondary training/certificate in Finance, Business Administration,
Accounting or related field.
·
Minimum 3 years of previous job
experience relevant to the functions.
·
Good Computer skills.
·
Fluency in English and working
knowledge of another relevant UN language or local language.
Desirable
Qualifications & Competencies
·
Knowledge of MSRP PeopleSoft
application or similar software.
·
Good knowledge of UNHCR financial
rules, regulations, procedures and processes.
·
Completion of UNHCR learning
programmes or specific training relevant to the functions of the position.
Competencies
Cross-Functional
Competencies
·
Analytical Thinking
·
Planning and Organizing
Job
Title: Data Management Assistant(On Replacement Capacity)
Vacancy
Notice: IVN/EVN/KAK/18/012
INTERNAL
/ EXTERNAL
Position
Number:10009010
Location: Kakuma
Position
Grade: G4
Organizational
Context: Define the role of the position
within the team, describing its leadership role, if any, it’s external /
internal work relationships or contacts, the contextual environment in which it
operates and the scope of supervision received, and where applicable,exercised
by the incumbent.
The
position is normally supervised by a Professional or Senior General Service
staff member who provides the incumbent with regular guidance and support. The
position has no supervisory role.
Contacts
are mainly with the colleagues in the same duty station to exchange information
and to discuss the work plans. External contacts are not frequent. In the Field
locations, under supervision of the manager, the incumbent may play a liaison
role with the national and local authorities for gathering and exchange of data.
Accountability
(key
results that will be achieved)
The
Office has reliable and up-to-date data on persons of concern.
Responsibility
(process
and functions undertaken to achieve results)
·
Enter data mainly related to asylum
seekers,refugees and persons of concern to UNHCR into the computer database.
·
Contribute to the preparation of
reports and project documents by providing information, preparing tables and
drafting routine correspondence and reports.
·
Update and maintain existing
databases and generate various statistical reports.
·
Assist in the development of forms
for data collection and analysis, if requested.
·
Act as interpreter in the exchange of
routine information and translate routine documents and correspondence as and
whenrequired.
·
May be required to undertake field
trips to project sites.
·
Perform any other duty, as requested.
Authority
(decisions
made in executing responsibilities and to achieve results)
·
Decide on the data recorded in
database.
·
Decide on appropriate solution to
incidents and escalate issues to the supervisor if incident cannot be resolved
within the scope of responsibility.
Essential
Minimum Qualifications and Experience
·
Completion of the Secondary Education
with post-secondary training / certificate in Electronic data processing, Information
Technology or related field;
·
Minimum 3 years of previous job
experience relevant to the function.
·
Fluency in English and working
knowledge of another relevant UN language or local language.
Desirable
Qualifications & Competencies
·
Knowledge of any other relevant UN or
local language.
·
Completion of UNHCR learning
programmes or specific training relevant to functions of the position.
Competencies
Cross-Functional
Competencies
·
Analytical Thinking
·
Technological Awareness
·
Planning and Organizing
Job
Title: Field Assistant
Vacancy
Notice:IVN/EVN/KAK/18/011
INTERNAL
/ EXTERNAL
Position
Number:10016578
Location: Kakuma
Position
Grade: G4
Organizational
Context: Define the role of the position
within the team, describing its leadership role, if any, it’s external /
internal work relationships or contacts, the contextual environment in which it
operates and the scope of supervision received, and where applicable,exercised
by the incumbent.
The
Field Assistant is normally supervised by the Field Officer/Associate and
performs a variety of functions related to Field activities within the office.
The supervisor exercises close control and regular review of the work processes
and provides regular advice and guidance.
The
incumbent keeps frequent internal contacts with staff members in the same duty
station to exchange information and with the external contacts generally with
officials of national and international institutions, leaders of the refugee
community, local population and/or Implementing Partners (IPs) on routine
subject matters under the direction of the supervisor.
Accountability
(key
results that will be achieved)
UNHCR
office has sufficient administrative and local support for the field activities
thus better able to meet the needs of persons of concern.
Responsibility
(process
and functions undertaken to achieve results)
·
Assist in administrative tasks as
required such as preparation of reports and meeting authorized personnel and
assisting them during field missions.
·
Act as interpreter in the exchange of
routine information, contribute to related liaison activities and respond
directly to routine queries.
·
Collect data and other information
relevant to UNHCR and report to the supervisor accordingly.
·
Keep regular contacts with local
authorities and implementing partners as requested by supervisor.
·
In coordination with implementing
partners, assist in the reception, registration and provision of assistance to
persons of concern to UNHCR.
·
Undertake other relevant duties as
required.
Authority
(decisions
made in executing responsibilities and to achieve results)
·
Liaise with local authority
counterparts, partners and populations of concern.
·
Direct incidents and problems to the
supervisor when they cannot be resolved at their level.
Essential
Minimum Qualifications and Experience
·
Completion of the Secondary Education
with post-secondary training / certificate in Business Administration, Law,
Political Science or related field.
·
Minimum 3 years of previous job
experience relevant to the function.
·
Computer skills.
·
Excellent knowledge of English and
working knowledge of another relevant UN language or local language.
Desirable
Qualifications & Competencies
·
Completion of UNHCR learning
programmes or specific training relevant to functions of the position.
Competencies
Cross-Functional
Competencies
·
Stakeholder Management
Job
Title: Senior Data Management Associate(On Replacement Capacity)
Vacancy
Notice:IVN/EVN/KAK/18/010
INTERNAL
/ EXTERNAL
Position
Number:10016580
Location: Kakuma
Position
Grade: G7
Organizational
Context
Define
the role of the position within the team,describing its leadership role, if
any, it’s external / internal work relationships or contacts, the contextual
environment in which it operates and the scope of supervision received, and
where applicable, exercised by the incumbent.
The
position is supervised by a professional staff member who provides the
incumbent with general guidance and workplans. The incumbent works
independently with an oversight from the supervisor. The position directly
supervises some support staff.
Contracts
are mainly with the colleagues in the same duty station to exchange information
and to discuss the work plans. External contacts are with the national and
local authorities for gathering and exchange of data.
Accountability
(key
results that will be achieved)
·
The Office has reliable and
up-to-date data on persons of concern.
·
Standard and ad-hoc reports are
produced. Trends and patterns of data are analysed and interpreted.
Responsibility
(process
and functions undertaken to achieve results)
·
Ensure regular database back-ups and
integrity of the databases through timely data entry and verifying accuracy and
relevance of data on a regular basis…
·
Coordinate the data transfer of
refugee records amongst camps.
·
May be required to collect GIS data,
update maps and undertake field trips to project sites.
·
Ensure that the data which are mainly
related to asylum seekers, refugees and persons of concern to UNHCR are
correctly entered into the computer databases.
·
Develop and run the required reports
from the databases used in the operation including ProGress database and assist
in analysis/interpretation of data to identify patterns/trends.
·
Compile data and interpret the
statistics for various reports.
·
Develop forms and tools for data
collection and analysis.
·
Identify knowledge and hardware gaps
of the operation in relation to all aspects of data management.
·
Perform any other duty as required.
Authority
(decisions
made in executing responsibilities and to achieve results)
·
Decide on data recorded in the
database.
·
Decide on appropriate resolution to
incidents.
·
Escalate issues to supervisor if the
incident cannot be resolved within area of responsibility.
·
Have access to relevant data and
records.
·
Supervise data collection and data
entry support staff.
Essential
Minimum Qualifications and Experience
·
Completion of the Secondary Education
with post-secondary training/certificate in information and communication
technology or related field.
·
Minimum 11 years of previous job
experience relevant to the function.
·
Fluency in English and working
knowledge of another relevant UN language or local language.
Desirable
Qualifications & Competencies
·
Microsoft SQL Server (2005 or later)
Certification.
·
Knowledge of Microsoft Access.
·
Completion of UNHCR learning programmes
or specified training relevant to the functions of the position.
·
Knowledge of any other relevant UN or
local language.
·
Previous experience working with
UN/UNHCR.
Competencies
Managerial
Competencies
·
Managing Performance
Cross-Functional
Competencies
·
Analytical Thinking
·
Technological Awareness
·
Planning and Organizing
Job
Title: Project Control Officer
Vacancy
Notice:IVN/EVN/KEN/NBI/18/012
INTERNAL
/ EXTERNAL
Position
Number:10018267
Location: Nairobi
Position
Grade: NOC
Organizational
Context
Define
the role of the position within the team, describing its leadership role, if
any, it’s external / internal work relationships or contacts, the contextual
environment in which it operates and the scope of supervision received, and
where applicable, exercised by the incumbent.
The
primary functions of project control are to complement programme management and
provide oversight of projects including the formulation of performance
monitoring plans for PPAs and direct implementation, quality assurance, and
verification, and ensuring compliance with UNHCR programme and financial rules,
policies and procedures.
Other
activities of project control include: Participation and provision of input to
the Country Operations Plan, review and quality assurance of project agreements,
project audit,monitoring, while ensuring that there is synchrony between
financial and operational performance, participation in multi-functional
monitoring activities and reviews, capacity building of partners, tracking and
management of project risks, supporting project closure, and timely
implementation of audit recommendations.
The
position is the most senior Project Control position in the Branch Office and
requires considerable level of both programme and finance understanding,
besides project control expertise.
The
incumbent will supervise national staff in the Project Control unit at the
Branch Office. Good managerial skills are therefore required, besides excellent
organisational skills as the incumbent will be coordinating verification of
projects from all parts of the operation and calling upon support from the
sub-offices.
The
incumbent will work very closely with the Snr. Oversight Officer and the
Director of Risk Management in Nairobi to ensure that risk based approach is
integrated in the project management and monitoring plans.
The
Project Control Officer will mainly interact with the project and finance
managers of partner agencies. S/he will play a very important role in
maintaining effective partnerships, while ensuring integrity and full
accountability our UNHCR programmes and requisite implementation arrangements.
Accountability
(key
results that will be achieved)
·
Quality assurance of project
agreements is provided in accordance with applicable UNHCR rules and
regulations.
·
A project monitoring plan is in place
and implemented in collaboration with multi-functional teams (MFT).
·
Assurance of project implementation
and delivery of expected results within budget/resources, time frame, and in
accordance with project agreements is provided.
·
Resources transferred to implementing
partners are utilized for the intended purposes and in accordance with project
agreements
·
Performance delivery and financial
expenditure reported by implementing partners are accurate and consistent.
·
Sufficient and adequate internal
controls are in place for the management of projects and activities.
·
Programme and senior management are
promptly informed of major variances and risks in the execution of
projects(budgets, finance, implementation or time frame).
·
Project audit certificates are of
good quality,timely obtained, and recommendations are implemented.
Responsibility
(process
and functions undertaken to achieve results)
·
Participate in the operation’s annual
assessment and planning cycle.
·
Support the selection and retention
processes of implementing partners in accordance with UNHCR’s rules, policies
and procedures.
·
Review that project agreements are in
conformity with Country Operation Plans and UNHCR’s rules, policies and
procedures.
·
Formulate and implement a project
monitoring plan in collaboration with the programme unit and MFT.
·
Track the management of project risks
in collaboration with the programme unit, and report major risks to senior
management.
·
Review, analyze and verify Financial
and Performance Implementing Partner Reports (Part I-IPFR and Part II-IPR), and
check accuracy and consistency between IPFR and IPR, in accordance with project
agreements.
·
Undertake missions within the
geographical area of responsibility.
·
Monitor, track and verify that
expenditure for direct implementation by UNHCR is in line with the approved
budget.
·
Conduct reviews of the internal
control systems of implementing partners and provide advice as required.
·
Provide feedback and recommendations
of identified variants, risks and issues to the partner, programme unit and
escalate to management as required.
·
Prepare project control reports with
the current status of programme implementation and financial status.
·
Inform management of cases where
UNHCR may not adhere to its obligations under project agreements.
·
Manage the selection and engagement
process of audit providers for projects, and the execution of the
audits,including obtaining reports, reviewing outcomes and following-up with
recommendations.
·
Carry out timely project closure in coordination
with the programme unit.
·
Participate in country-level
programme training for implementing partners and UNHCR staff as necessary, as
well as brief staff and implementing partners on project control and risk
management.
·
Provide input to the mid- and
end-year programme review process on issues related to project control and risk
management.
·
Maintain professional relationships
with implementing partners.
·
Keep up-to-date with all UNHCR
rules,regulations and procedures necessary to perform these duties.
·
Perform other duties as required.
Authority
(decisions
made in executing responsibilities and to achieve results)
·
Report on financial and operational
performance and risks related to projects, and escalate issues to senior
management.
·
Recommend acceptance or
non-acceptance of IPRs and payment of installments.
·
Advise on improvements related to
project management and internal controls.
·
Contact implementing partners for
project related matters.
·
Have unlimited access to financial
and operational records relating to projects.
Essential
Minimum Qualifications and Experience
·
Undergraduate degree (equivalent of a
BA/BS) in Accounting, Finance, Public or Business Administration, Economics or
related field, OR undergraduate degree (equivalent of a BA/BS) in another field
combined with a professional qualification in accounting, auditing or finance
(CPA/CIA or equivalent).
·
Minimum 6 years of previous job
experience in the field of accounting/finance, project management, business
analysis, quality assurance and/or risk management, of which at least 2 years
in an intergovernmental organization (United Nations or similar).
·
Excellent knowledge of international
auditing standards, with a minimum of two years of practical experience in
auditing.
·
Good understanding of project and
resource management.
·
Excellent computer skills, in
particular in MS Office applications
·
Excellent communication and
negotiation skills.
·
Excellent knowledge of English and
working knowledge of another UN language. (In offices where the working language
is not English, excellent knowledge of working language of duty station and
working knowledge of English.)***For National Officer positions, very good
knowledge of local language and local institutions is essential.
Desirable
Qualifications & Competencies
·
Professional qualification in
accounting, auditing or finance (CPA/CIA or equivalent).
·
Project management accreditation
highly desirable.
·
Risk management certification.
·
Good knowledge of UNHCR systems(such
as Focus and MSRP).
·
Excellent knowledge of United Nations
financial rules and procedures.
·
Good understanding of the workflows
of major Enterprise Resource Planning financial modules (such as PeopleSoft,SAP
or Oracle).
·
Working experience with accrual
accounting (suchas IPSAS or IFRS).
Competencies
Managerial
Competencies
·
Empowering and build trust
·
Managing performance
·
Judgement and decision making
·
Managing resources
Cross
Functional Competencies
·
Analytical Thinking
·
Technological Awareness
·
Planning & Organizing
Job
Title: Administrative / Finance
Assistant
Vacancy
Notice:IVN/EVN/KEN/NBI/18/013
INTERNAL
/ EXTERNAL
Position
Number:10018271
Location: Nairobi
Position
Grade: G4
Organizational
Context
Define
the role of the position within the team,describing its leadership role, if
any, it’s external / internal work relationships or contacts, the contextual
environment in which it operates and the scope of supervision received, and
where applicable, exercised by the incumbent.
The
Admin / Finance Assistant provides clerical assistance to the immediate
supervisor and/or Head of the Office to ensure that routine services and
activities within the admin / finance domain are properly implemented.
Subject
to the nature of the task/assignment in hand, he/she will receive regular
guidance from his/her supervisor. As per specific instructions, the incumbent
may require liaising with other internal or external entities, to ensure
effective delivery of services and achievement of objectives.
The
nature of certain personnel/administrative tasks requires discretion and confidentiality
as per UNHCR standards and practices. The incumbent’s workload and the
assignments will remain under constant scrutiny and direction of the
supervisor.
Accountability
N/A
Responsibility
·
Assists in maintenance of financial
records and monitoring systems to record and reconcile expenditures,balances,
payments, statements and other data for day-to-day transactions and reports;
·
Prepares recurring reports as
scheduled and special reports as required for budget preparation,audits or
other reasons;
·
Prepares detailed cost estimates and
participates in budget analysis and projections as required;
·
Assists in processing of
entitlements, issuance of contracts and maintenance of various personnel
records and files;
·
Prepares correspondence and reports,
as required, on general administrative and financial tasks.
·
Assists in the preparation of office
budgets applicable to staff and servicing costs and maintains budgetary control
records.
·
Assists in requisitions of office
supplies and equipment locally and abroad and arranges for control of
distribution and maintenance of appropriate inventory records;
·
Performs other duties as required.
Authority
N/A
Essential
Minimum Qualifications and Experience
·
Completion of Secondary education or
equivalent technical or commercial school with certificate/training in Business
Administration,Finance, Office Management, Human Resources or other related
field.
·
Minimum 3 years of job experience
relevant to the function;
·
Computer skills (MS office and People
Soft applications).
·
Fluency in English and working
knowledge of another relevant UN language or local language (as applicable in
the duty station).
·
In offices where the working language
is not English, excellent knowledge of UN working language of duty station and
working knowledge of English.
Desirable
Qualifications & Competencies
·
Knowledge in UNHCR admin and
financial rules, procedures and processes;
·
Knowledge and working experience of
MSRP (Peoplesoft);
·
Completion of UNHCR learning
programmes or specific training relevant to functions of the position.
·
Knowledge of another relevant UN or
local languages.
Competencies
Cross-Functional
Competencies
·
Analytical Thinking
·
Planning and Organizing
Job
Title: Protection Assistant
(Community Based)
Vacancy
Notice:IVN/EVN/KEN/DDB/18/002
INTERNAL
/ EXTERNAL
Position
Number:10018366
Location: Dadaab
Position
Grade: G4
Organizational
Context
Define
the role of the position within the team, describing its leadership role, if
any, it’s external/internal work relationships or contacts, the contextual
environment in which it operates and the scope of supervision received, and
where applicable, exercised by the incumbent.
The
Protection Assistant (Community-Based) reports to the Community-Based
Protection Officer. Under the overall direction of the Community-Based
Protection Unit, and in coordination with other UNHCR staff, government, NGO
partners and other stakeholders, the Protection Assistant (Community-Based)
works directly with communities of concern to identify the risks they face and
to leverage their capacities to protect themselves, their families and
communities.
The
incumbent may have direct supervisory responsibility for part of the protection
and/or support staff and supports the application of community-based protection
standards, operational procedures and practices in community-based protection
delivery at the field level.
To
fulfil this role the Protection Assistant (Community-Based) is required to
spend a substantial percentage of her/his time working outside the office,
building and maintaining networks within communities of persons of concern.
The
development and maintenance of constructive relationships with persons of
concern that measurably impact and enhance protection planning, programming and
results forms the core of the work of the Protection Assistant
(Community-Based). The incumbent also supports the designing of a
community-based protection strategy by ensuring that it is based on
consultation with persons of concern.
Accountability
(key
results that will be achieved)
·
Effective support is provided to
promote AGD sensitive analysis of community risks and capacities as the
essential basis for all of UNHCR’s work.
AGD sensitive analysis of community risks and capacities provides the essential basis for all of UNHCR’s work.
AGD sensitive analysis of community risks and capacities provides the essential basis for all of UNHCR’s work.
·
The participation of persons of
concern is assured through continuous assessment and evaluation using
participatory, rights and community based approaches, which inform protection
and assistance programming and ensure that UNHCR meets its commitments to
accountability to persons of concern.
Responsibility
(Process
and functions undertaken to achieve results)
·
Through relationships with persons of
concern and network of partners stay abreast of political, social, economic and
cultural developments that have an impact on the protection environment and
provide advice to the protection team. Understand the perspectives, capacities,
needs and resources of the persons of concern and advise the protection team
accordingly, highlighting the specific protection needs of women and men,
children, youth and older persons, persons with disabilities, marginalized
groups.
·
Support implementing and operational
partners as well as displaced and local communities to develop community-owned
activities to address, where applicable, the social, educational,
psycho-social, cultural, health, organisational and livelihood concerns as well
as child protection and prevention and response to SGBV.
·
Assist in working with host
communities to involve national civil society groups in improving the protection
of persons of concern. Assist in the analysis that identifies the capacities of
communities of concern and risks they face.
·
Support participatory assessments and
on going consultation with persons of concern.
·
Support communities in establishing representation
and coordination structures.
·
Ensure community understanding of
UNHCR’s commitment to deliver on accountability and quality assurance in its
response.
·
Collect data for monitoring of
programmes and budgets from an AGD perspective.
·
Draft and type routine
correspondence, documents and reports using word processing equipment and
maintain up-to-date filing systems.
·
Act as interpreter in exchange of
routine information, contribute to related liaison activities and respond
directly to routine queries.
·
Perform other relevant duties as
required.
Authority
(decisions
made in executing responsibilities and to achieve results)
·
Assist in the enforcement of
participatory AGD sensitive analysis as an essential basis for all of UNHCR’s
work.
·
Identify which individuals or groups
to prioritize for counselling and field visits based on agreed criteria.
·
Enforce compliance of implementing
partners with global protection policies and standards of professional
integrity in the delivery of protection services.
Essential
Minimum Qualifications and Experience
·
Completion of the Secondary
education; Training in International Development, Cultural Studies, Human
Rights, International Social Work, Social Science, Political Science,
Anthropology, International Law or other clearly related disciplines
·
Minimum of 3 years previous relevant
job experience.
·
Computer skills (MS Office, including
Excel,Word, PowerPoint, Access)
·
Fluency in English and working
knowledge of another relevant UN language or local language.
Desirable
Qualifications & Competencies
·
Knowledge of Administrative /
financial rules, procedures, processes in the context of UNHCR offices and
Field operations.
·
UNHCR learning programmes (PLP).
·
Knowledge of MSRP.
Competencies
Cross-Functional
Competencies
·
Analytical Thinking
·
Planning & Organizing
·
Political Awareness
Submission
of Applications
This
vacancy is open for qualified Kenyans ONLY.
Female
candidates are encouraged to apply.
Before
applying to a vacancy, candidates should download the Personal History Form (PHF) and relevant Supplementary Sheet.
Attach the PHF and/or sheet to your application for the position..
Please
note that only the present signed PHF and Supplementary Sheet(s), if any, will
be considered as valid application documents. No CVs, old P.11 form or other UN
agency application forms will be accepted.
CLICK HERE to
apply online.
Closing
Date: 2018-10-12
Short
listed candidates will be invited for a written and then oral interview.
