Kenya Medical Supplies Authority
(KEMSA) is a State Corporation established through an Act of Parliament, with
the mandate to procure, warehouse and distribute drugs and medical supplies for
prescribed public health programs, the national strategic stock reserve,
prescribed essential health packages and national referral hospitals.
As a result of business growth and the need to enhance organizational efficiency for effective service delivery, we would like to fill the following position:
As a result of business growth and the need to enhance organizational efficiency for effective service delivery, we would like to fill the following position:
Sales & Marketing Officer –
Supplementary Services Division (SSD)
Ref. SMO-SSD/HR/2018
Purpose Statement: The position holder will report to the Head / SSD and will be
responsible for managing the sales and marketing function within a specified
allocated region across Kenya; covering several SSD customers.
Principal Accountabilities
The position holder will be charged
with the following responsibilities:
1. To develop, implement and execute sales and marketing strategies
within the allocated region / territory
2. To ensure Sales targets are achieved
3. To follow up on payments for sales already made (debt
collection)
4. To identify customer unmet needs.
5. To conduct and obtain market intelligence on competitor products
6. To relay relevant quality related information to the quality
assurance department
7. To analyze and evaluate results on a monthly and quarterly
basis, and take the necessary corrective action in order to achieve desired sales
8. To detail specialized products to medical professions
9. To establish and maintain good relationships with the entire
clientele.
10.
Conduct risk analysis, advise on key
elements and mitigation measures within the function.
Qualifications, Knowledge & Experience:
Suitable candidates should possess
the following:
1. Bachelors’ Degree in Sciences from a recognized institution.
2. Diploma in Sales and Marketing or equivalent from a recognized
institution.
3. Proficiency in use of MS Office applications and ERP platform.
4. Two (2) years’ experience in pharmaceutical sales/marketing
function.
5. Demonstrable understanding of how the public health sector
supply chain operates.
6. Possess a clean, valid Driving Licence free from any
endorsements.
Key Competencies:
1. Excellent presentation and communication skills
2. Team Management skills
Chapter Six Requirements
Candidates will be required to
satisfy the requirements of Chapter Six of the Constitution of Kenya 2010 which
includes the following:
1. Police Clearance Certificate from the Directorate of Criminal
Investigations;
2. Clearance Certificate from the Higher Education Loans Board;
3. Tax Compliance Certificate from the Kenya Revenue Authority;
4. Clearance from the Ethics and Anti-Corruption Commission; and
5. Report from an Approved Credit Reference Bureau.
County Sales & Marketing Officer
Ref. CSMO/HR/2018
Purpose Statement: Reporting to the Regional Sales & Marketing Executive, the
County Sales and Marketing Officer will be responsible for managing the sales
and marketing function within specified / allocated Counties, where they will
also be deployed. He/she will be responsible for ensuring that KEMSA’s client
requirements and requests within the specified Counties are met and also market
and sell commodities to these counties.
Principal Accountabilities
The
position holder will be charged with the following responsibilities:
1. To develop, implement and execute sales and marketing
strategies within the County.
2. To liaise with the respective County Administration and
Health teams on medical supply matters to ensure continued supply of
commodities.
3. To follow up on payments for sales already made.
4. To obtain and respond to feedback from Health Care
personnel involved in drug management at County, Sub-County and Rural Health
Facilities on product requirements / performances and service levels.
5. To conduct and obtain market intelligence and penetration
of new/emerging markets
6. To relay relevant quality related information to QA
Manager.
7. To obtain monthly receipts, usage and stock holding for
the health facilities.
8. To analyze and evaluate results on a monthly and quarterly
basis, and take the necessary corrective action in order to achieve desired
profit levels
9. To provide the relevant accurate input into the sales
forecasting process to ensure optimal inventory availability at all times.
10.
To ensure that the correct mix of
stock is maintained at customer facilities to meet patient needs.
11.
To establish and maintain good
relationships with the entire clientele
12.
Conduct risk analysis, advise on key
elements and mitigation measures within the function.
Qualifications, Knowledge & Experience:
Suitable
candidates should possess the following:
1. Bachelors’ Degree from a recognized institution.
2. Diploma or equivalent qualifications in Sales and
Marketing from a recognized institution.
3. Proficiency in use of MS Office applications and ERP
platform.
4. Two (2) years’ experience in sales/marketing function.
5. Demonstrable understanding of how the public health sector
supply chain operates.
6. Possess a clean, valid Driving License free from any
endorsements.
Key Competencies:
1. Excellent presentation and communication skills
2. Team Management skills
Chapter Six Requirements
Candidates
will be required to satisfy the requirements of Chapter Six of the Constitution
of Kenya 2010 which includes the following:
1. Police Clearance Certificate from the Directorate of
Criminal Investigations;
2. Clearance Certificate from the Higher Education Loans
Board;
3. Tax Compliance Certificate from the Kenya Revenue
Authority;
4. Clearance from the Ethics and Anti-Corruption Commission;
and
5. Report from an Approved Credit Reference Bureau.
Quality Assurance Officer / Pharmacist
Ref. QAO/HR/2018
Purpose Statement: Reporting to Quality Assurance Manager, the Quality Assurance
Officer will ensure that commodities meet the specified quality requirements
during receipt and that quality and form are maintained during storage and
distribution in line with medical supplies good practice.
Principal Accountabilities
1. Implementation of Standard Operating Procedures and
systems, record forms and other documentation related to all areas of
procurement, inventory control, storage, security, drug information monitoring
and evaluation.
2. Maintain ISO 9001:2008 by coordinating both internal and
external ISO audits
3. Inspection of products prior to their receipt into KEMSA’s
stores.
4. Receive, Investigate and respond to customers’ complaints
relating to poor quality products and manage recalls.
5. Regular random sampling and quality checks on products
supplied to KEMSA and distributed by KEMSA; analyze results from the quality
checks and identify ways to ensure maintenance of high quality.
6. Conduct supplier audits and post-distribution surveillance
7. Implement safe disposal of expired and obsolete medical
commodities
8. Maintain the stock master file
9. Monitoring QA aspects of warehousing practices for
compliance with good warehousing practice.
10.
Implementing recall procedures if
necessary
11.
Carry out technical evaluation of
bids
12.
Review the quality of the results
obtained from the Quality Control Lab.
13.
Conduct risk analysis, advise on key
elements and mitigation measures within the function.
Qualifications, Knowledge & Experience:
1. Possess of a Bachelor of Degree in Pharmacy from a
university recognized in Kenya. Those with Master’s Degree in similar field
will have added advantage.
2. Must have six (6) years’ experience in a similar position,
with 3 years at the level of Senior Pharmacist.
3. Must have working knowledge of Good Manufacturing
Practices (GMP) with good analytical, numerical and communication skills.
4. Must be registered with the Pharmacy and Poisons Board.
5. Must be a member of a professional body for Pharmacists in
good standing.
Key Competencies:
1. Excellent presentation and communication skills
2. Team Management skills
Chapter Six Requirements
Candidates
will be required to satisfy the requirements of Chapter Six of the Constitution
of Kenya 2010 which includes the following:
1. Police Clearance Certificate from the Directorate of
Criminal Investigations;
2. Clearance Certificate from the Higher Education Loans
Board;
3. Tax Compliance Certificate from the Kenya Revenue
Authority;
4. Clearance from the Ethics and Anti-Corruption Commission;
and
5. Report from an Approved Credit Reference Bureau.
Warehouse Pharmacist
Ref. WHPH/HR/2018
Purpose Statement: Reporting to Warehousing Manager, the Warehousing Pharmacist
will ensure that commodities meet the specified quality requirements during the
entire supply chain process in line with good practice in the management of
medical supplies.
Principal Accountabilities
1. Ensuring that the medical commodities in the Warehouse are
stored in line with Good Warehousing Practices (GWP).
2. The Pharmacist will be directly responsible for the
control and distribution of all stocks of drugs.
3. Liaise with Quality Assurance department on any quality
issues affecting commodities especially during receipt, storage and dispatch
and along the supply chain.
4. Review and monitor the efficacy of medical supplies during
storage.
5. Liaise and co-ordinate with Quality Assurance department
on the release for storage the medical commodities held under quarantine.
6. Monitor and report on temperature control of cold storage
items.
7. Ensure proper management of controlled and dangerous drugs
in line with the existing regulations.
8. Conduct risk analysis, advise on key elements and mitigation
measures within the function.
Qualifications, Knowledge & Experience:
1. Possess of a Bachelor of Degree in Pharmacy from a
university recognized in Kenya. Those with Master’s Degree in similar field
will have added advantage.
2. Must have six (6) years’ experience in a similar position,
with 3 years at the level of Senior Pharmacist.
3. Must have working knowledge of Good Manufacturing
Practices (GMP) with good analytical, numerical and communication skills.
4. Must be registered with the Pharmacy and Poisons Board.
5. Must be a member of a professional body for Pharmacists in
good standing.
Key Competencies:
1. Excellent presentation and communication skills
2. Team Management skills
Chapter Six Requirements
Candidates
will be required to satisfy the requirements of Chapter Six of the Constitution
of Kenya 2010 which includes the following:
1. Police Clearance Certificate from the Directorate of
Criminal Investigations;
2. Clearance Certificate from the Higher Education Loans
Board;
3. Tax Compliance Certificate from the Kenya Revenue
Authority;
4. Clearance from the Ethics and Anti-Corruption Commission;
and
5. Report from an Approved Credit Reference Bureau.
Legal Officer
Ref. LO/HR/2018
Purpose Statement: Reporting to the Corporation Secretary / Director Legal
Services, the Legal Officer will be responsible for supporting the Department
handle legal matters.
Principal Accountabilities
1. Supporting the management of legal issues within the
department.
2. Liaise with the Director Legal Services on court matters.
3. Support in co-ordinating contract management process.
4. Liaise with external Advocates to follow up on matters
affecting KEMSA.
5. Support in following up court rulings, hearings etc.
6. Attend courts as a follow up on matters affecting KEMSA.
7. Ensuring the organization is complying with the relevant
regulations and best practice in relation to risk management.
8. Undertaking capacity building and awareness to the Board,
and its Committees, Management and Staff on Enterprise Risk Management.
9. Any other duties assigned.
Qualifications, Knowledge & Experience:
1. Bachelors’ Degree in Law (LLB) from a recognized
University.
2. Postgraduate Diploma in Law/Legal Studies
3. Three (3) years working experience,
4. Be a registered member of Law Society of Kenya and in good
standing.
5. Must have ICT competency.
Personal Attributes:
1. Must adhere to the LSK code of ethics i.e. integrity,
objectivity, confidentiality and due competence / professionalism
2. Team player and interpersonal skills
3. Communication skills (both oral and written)
4. Good planning, organization skills and analytical skills
Chapter Six Requirements
Candidates
will be required to satisfy the requirements of Chapter Six of the Constitution
of Kenya 2010 which includes the following:
1. Police Clearance Certificate from the Directorate of
Criminal Investigations;
2. Clearance Certificate from the Higher Education Loans
Board;
3. Tax Compliance Certificate from the Kenya Revenue
Authority;
4. Clearance from the Ethics and Anti-Corruption Commission;
and
5. Report from an Approved Credit Reference Bureau.
Records Management Officer
Ref. RMO/HR/2018
Purpose Statement: The Records Management Officer will manage the organization’s
records in line with the requisite legal provisions, KEMSA requirements and the
internationally recognized Records Management best practices as envisioned by
the ISO:15489 standards.
Principal Accountabilities
The
jobholder will have the following principal accountabilities:
1. Ensuring complete and accurate records that demonstrate
integrity and authenticity for purposes of supporting business and admissibility
during audits.
2. Assisting the organization by ensuring efficient contract
administration between KEMSA and suppliers through sound records management and
bring-ups.
3. Ensuring safe custody of KEMSA records thus ensuring
compliance security and reliability of records and information therein at all
times.
4. Digitization of records and establishing a functional
Electronic Records Management System (ERMS).
5. Conducting records inventory, retrieval and dissemination
of information to action officers on a need-to-know basis
6. Ensuring that the Records Management functionality adheres
to KEMSA’s Records Management Policies, standards and is in accordance with all
legal requirements as well as the international best practices.
7. Assisting in the administrative duties of the Operations
Directorate by conducting follow-ups on supplier queries complaints
8. Managing all records for the downstream supply chain
functions.
9. Conduct risk analysis, advise on key elements and
mitigation measures within the function.
Qualifications, Knowledge and Experience
1. Bachelor’s Degree in Information Sciences, Archives or
Records Management.
2. Three (3) years’ experience in a busy records management
function in public or private sector.
3. Have professional qualifications from the Kenya Library
Association or other recognized professional body.
4. Must be a registered member of a professional body for
Records Management in good standing.
5. Excellent ICT skills to enable automation and sharing of
information in a collaborative environment.
Key Competencies:
1. Excellent presentation and communication skills.
2. Team Management skills.
3. Leadership skills
Chapter Six Requirements
Candidates
will be required to satisfy the requirements of Chapter Six of the Constitution
of Kenya 2010 which includes the following:
1. Police Clearance Certificate from the Directorate of
Criminal Investigations;
2. Clearance Certificate from the Higher Education Loans
Board;
3. Tax Compliance Certificate from the Kenya Revenue
Authority;
4. Clearance from the Ethics and Anti-Corruption Commission;
and
5. Report from an Approved Credit Reference Bureau.
How to Apply
Applications,
quoting the job reference number, accompanied with a detailed curriculum vitae,
copies of ID card, certificates and testimonials should be sent by post to the
address below to be received not later than 2nd November, 2018
Chief
Executive Officer,
Kenya Medical Supplies Authority,
13 Commercial Street,
Industrial Area,
P.O Box 47715-00100,
Nairobi.
Kenya Medical Supplies Authority,
13 Commercial Street,
Industrial Area,
P.O Box 47715-00100,
Nairobi.
Note
that any form of direct or indirect canvassing will lead to automatic
disqualification.
‘The
Kenya Medical Supplies Authority is an Equal Opportunity Employer’.
