Massive Recruitment by the Government of Kenya - ACA (54 Vacancies)

Manager – HR & Administration 

Job Reference: ACA/MHRA/3

Starting Basic Salary: – Kshs 154,439

The Anti-Counterfeit Agency was established under the Anti-Counterfeit Act 2008 as a State Corporation with the mandates to enlighten and inform the public on matters relating to counterfeiting, combat counterfeiting, trade and other dealings in counterfeit goods, devise and promote training programs to combat counterfeiting and co-ordinate with national, regional or international organizations involved in combating counterfeiting.

Responsibilities

The Manager, Human Resource and Administration and is responsible to the Deputy Director Corporate Services for:-

·         Supervising all staff in the division;

·         Developing and reviewing on a continuous basis the training policies for staff to ensure relevance and adherence to the laid down official policies and guidelines;

·         Coordinating recruitments, appointments and promotions exercises;

·         Upholding staff discipline and secretary to the disciplinary committee

·         Establishing and maintaining a registry for proper storage of the Agency’s documentation and files;

·         Formulating and reviewing on continuous basis terms and conditions of service;

·         Establishing and ensure proper management staff retirement benefits Scheme;

·         Developing and implementing an effective and transparent performance management policy;

·         Coordinating staff performance appraisals;

·         Developing and implementing succession plans;

·         Coordinating transport activities for the Agency both internal and overseas;

·         Performing any other duty as may be assigned by the management.

Requirements

For appointment to the grade of Manager, Human Resource and Administration a person must have:

·         Master’s degree in Human Resource Management or its equivalent from a recognized institution;

·         Postgraduate Diploma in Personnel/Human Resource Management or its equivalent from a recognized institution;

·         Bachelor of Arts degree in Social Sciences (Sociology, Economics, Public/Business Administration, Commerce) or its equivalent from a recognized institution;

·         at least ten (10) years working experience, five (5) of which must have been at a managerial level in Human Resource and Administration;

·         Membership of IHRM professional body in good standing;

·         Strategic leadership course not lasting less than four (4) weeks;

·         Must have a valid practicing certificate from Institute of Human Resource Management.

Manager Finance & Accounts 

Job Reference: ACA/MFA/3

Starting Basic Salary: – Kshs 154,439

The Anti-Counterfeit Agency was established under the Anti-Counterfeit Act 2008 as a State Corporation with the mandates to enlighten and inform the public on matters relating to counterfeiting, combat counterfeiting, trade and other dealings in counterfeit goods, devise and promote training programs to combat counterfeiting and co-ordinate with national, regional or international organizations involved in combating counterfeiting.

Responsibilities

The Manager Finance/Accounts is responsible to Deputy Director Corporate Services for:-

·         Ensuring that all financial resources of the Agency are effectively and efficiently managed by maintaining financial controls, prudent procedures, adequate records, and accountability standards that meet requirements of the oversight governance body and regulatory authorities;

·         Ensuring financial practices of the organization are carried out in adherence to professional ethics and standards of accounting (per ICPAK and IAS, IFRS);

·         Coordinating, generation and analysis of financial and management accounts for the Management and Board;

·         Supporting the Agency in the preparation, co-ordination and control of budget, cash flow projections and actual cash analysis;

·         Managing annual audits and liaising with external auditors on issues related to audit;

·         Liaising with tax consultants and other regulatory authorities (KRA, RBA, NSSF, and NHIF) on areas relevant to them;

·         Authorising payroll and ensuring that all statutory and non-statutory deductions are made properly, promptly and are remitted to the respective authorities as required by law;

·         Approving payments;

·         Acting as the financial advisor to the Agency and provide management with investment advice;

·         Ensuring the Agency’s financial resources are safeguarded from loss through fraud and error by maintaining an adequate system of internal controls;

·         Ensuring the Agency complies with all the legal, regulatory, and audit requirements;

·         Ensuring that timely and accurate reports are submitted to the Management and to Board;

·         Ensuring that financial reports are timely and accurate and are in accordance to IPSAS;

·         Coordinating preparation and submission of final accounts in a timely manner;

·         Providing effective supervision to staff in the division; and

·         Performing any other duty as may be assigned.

Requirements

·         Masters degree in Business Administration or related disciplines;

·         Bachelor’s degree in Commerce, Business Administration, Economics, Statistics, Sociology, or related disciplines;

·         obtained Certified Public Accountants CPA(K) or its equivalent from a recognized Institution;

·         at least ten (10) years working experience, five (5) of which must have been at a managerial level in Finance & Accounting;

·         attended a strategic leadership course not lasting less than four (4) weeks; and

·         Must be a member of the Institute of Certified Public Accountants of Kenya..

Senior Accountant 

Job Reference: ACA/SA/6 (1 Post)

Starting Basic Salary: – Kshs 98,958

The Anti-Counterfeit Agency was established under the Anti-Counterfeit Act 2008 as a State Corporation with the mandates to enlighten and inform the public on matters relating to counterfeiting, combat counterfeiting, trade and other dealings in counterfeit goods, devise and promote training programs to combat counterfeiting and co-ordinate with national, regional or international organizations involved in combating counterfeiting.

Responsibilities

The Senior Accountant is responsible to the Chief Accountant and will:-

·         Processing payments as per established procedures and policies

·         Capturing invoices/certificate of contract into the system

·         Reviewing payments vouchers to ensure compliance to approved procedures

·         Supervising daily cash count and posts transactions as per approved systems

·         Liaising with suppliers to facilitate reconciliation of accounts

·         Sorting out the reconciliation items in the bank statements, payroll and accruals accounts

·         Processing payments and making appropriate entries into staff bank accounts.

·         Carrying out reconciliations of salaries and wages accounts as per approved procedures and policies

·         Preparing payroll as per approved procedures and policies

·         Maintaining accurate accounting records

·         Ensuring that all revenues/incomes are receipted and banked intact as per laid down procedures.

·         Ensuring that all banking reconciliation is done promptly and timely follow-ups made on any identified discrepancies

·         Ensuring proper accounting for the petty cash and effective management of imprest system from various departments.

·         Participating in the process of conducting annual stock takes and reconciliation of the same to the respective ledger accounts.

·         Maintaining a fixed asset register ensuring that assets purchased are properly recorded on the register.

·         Reconciling accounts of debtors as per policy and procedures

·         Preparing of external audit schedules as directed by the Head of Finance.

·         Preparing monthly management accounts for the management

·         Ensuring statutory deductions and payments are remitted to the respective authorities

·         Performing any other duties as assigned.

Requirements

For appointment to the grade of Senior Accountant, the officer must have:-

·         Bachelor’s degree in Commerce, Business Administration, Economics, Statistics, Sociology, or related disciplines;

·         Obtained Certified Public Accountants CPA(K) or its equivalent from a recognized Institution;

·         at least four (4) years working experience in Finance & Accounting;

·         attended a Senior Management Course; and

·         Must be a member of Institute of Certified Public Accountants of Kenya.

Senior Anti-Counterfeit Inspectors 

Job Reference: ACA/SAI/6 (3 Posts)

Starting Basic Salary: – Kshs 98,958

The Anti-Counterfeit Agency was established under the Anti-Counterfeit Act 2008 as a State Corporation with the mandates to enlighten and inform the public on matters relating to counterfeiting, combat counterfeiting, trade and other dealings in counterfeit goods, devise and promote training programs to combat counterfeiting and co-ordinate with national, regional or international organizations involved in combating counterfeiting.

Responsibilities

The Senior Anti-Counterfeit Inspector is responsible to the Chief Anti-Counterfeit Inspector and will:-

·         conduct on job training for the inspectors;

·         receive and act on complaints relating to enforcement of intellectual property rights;

·         implement the prosecution policies and procedures;

·         coordinate investigations of complaints from intellectual property rights owners;

·         ensure that witnesses attend courts through witness summons;

·         conduct prosecution of cases;

·         coordinate the compiling of court files/cases;

·         make test purchases of suspected goods from the market for sampling, testing and analyzing;

·         conduct raids on suspected counterfeit goods;

·         initiate action on suspected counterfeit goods;

·         supervise the entering, inspecting, seizing, detaining suspected counterfeit goods;

·         compile reports on suspected counterfeit goods;

·         maintain prosecutions registers and files;

·         perform any other duty as may be assigned.

Requirements

For Promotion/appointment to the grade of Senior Anti-Counterfeit Inspector, a person must have:-

·         Bachelor’s degree in Law, Criminology or related disciplines from a recognized institution;

·         at least four (4) years working experience in litigation, criminology or law enforcement;

·         demonstrated managerial, administrative and professional competence in work performance;

·         must be a member of a relevant professional body in good standing; and

·         attended a Senior Management Course.

Anti-Counterfeit Inspectors (I) 

Job Reference: ACA/AI/7 (8 Posts)

Starting Basic Salary: – Kshs 81,438

The Anti-Counterfeit Agency was established under the Anti-Counterfeit Act 2008 as a State Corporation with the mandates to enlighten and inform the public on matters relating to counterfeiting, combat counterfeiting, trade and other dealings in counterfeit goods, devise and promote training programs to combat counterfeiting and co-ordinate with national, regional or international organizations involved in combating counterfeiting.

Responsibilities

The Anti-Counterfeit Inspector I is responsible to the Senior Anti-Counterfeit Inspector and will:-

·         ensure proper drafting of charge sheets and filing cases in courts;

·         oversee the safe custody of exhibits;

·         coordinate investigations on complaints from intellectual property rights owners;

·         ensure that witnesses attend court through witness summons;

·         facilitate and conducting prosecution of cases;

·         oversee compiling of court files/cases;

·         supervise conducting of raids on suspected counterfeit goods;

·         coordinate the entering, inspecting, seizing and detaining suspected counterfeit goods;

·         coordinate sampling of goods for testing and analysis;

·         carry out follow ups on cases of complaints by consumers on counterfeit goods;

·         oversee compiling of reports on suspected counterfeit goods;

·         supervise the entering of goods into the inventory and transferring them into the counterfeit goods depot;

·         perform any other duty as may be assigned by the management.

Requirements

For Promotion/appointment to the grade of Anti-Counterfeit Inspector I, a person must have:-

·         Bachelor’s degree in Law, Criminology or related disciplines from a recognized institution;

·         at least three (3) years working experience in litigation, criminology or law enforcement;

·         demonstrated managerial, administrative and professional competence in work performance;

·         must be a member of a relevant professional body in good standing; and

·         attended a Supervisory Course.

Anti-Counterfeit Inspectors (II) 

Job Reference: ACA/AI/8 (5 Posts)

Starting Basic Salary: – Kshs 64,481

The Anti-Counterfeit Agency was established under the Anti-Counterfeit Act 2008 as a State Corporation with the mandates to enlighten and inform the public on matters relating to counterfeiting, combat counterfeiting, trade and other dealings in counterfeit goods, devise and promote training programs to combat counterfeiting and co-ordinate with national, regional or international organizations involved in combating counterfeiting.

Responsibilities

An Anti-Counterfeit Inspector II will perform a variety of Enforcement duties of limited scope and complexity under appropriate guidance and supervision of Anti-Counterfeit Inspector I.
The Anti-Counterfeit Inspector II is responsible to Anti-Counterfeit Inspector I for:-

·         drafting charge sheets and filing cases in courts;

·         ensuring safe custody of exhibits;

·         investigating complaints from intellectual property rights owners;

·         ensuring that witnesses attend court through witness summons;

·         assisting in conducting prosecution of cases;

·         taking part in compiling court files/cases;

·         conducting raids on suspected counterfeit goods;

·         entering, inspecting, seizing and detaining suspected counterfeit goods;

·         carrying out follow ups on cases of complaints on counterfeit goods;

·         sampling goods for testing and analysis;

·         compiling reports on suspected counterfeit goods;

·         entering goods into the inventory and transferring them into the counterfeit goods depot;

·         perform any other duty as may be assigned

Requirements

For appointment to the grade of Anti-Counterfeit Inspector II, a person must have:-

·         a Bachelor’s degree in Law, Criminology or related disciplines from a recognized institution;

·         at least two (2) years working experience in litigation, criminology or law enforcement; and

·         demonstrated administrative and professional competence in work performance

·         Professional membership in the related fields above will be an added advantage

Driver II 

Job Reference: ACA/DS/10 (1 Post)

Starting Basic Salary: – Kshs 24,775

Responsibilities

The Driver I is responsible to the Senior Administration Officer for:-

·         Carrying out minor mechanical repairs;

·         Recognizing and reporting malfunctioning of the vehicles;

·         Ensuring security of the vehicles on and off the road;

·         Ensuring safety of passengers and/or goods in the vehicle;

·         Maintaining cleanliness of the vehicle assigned to him; and

·         Ensuring possession of all the requisite documents and tools for any specific journey.

Requirements

For appointment to the grade of Driver II, a person must have:-

·         Served in the grade of Driver Grade III for at least three (3) years;

·         The Occupational Trade Test II Certificate for Drivers;

·         A valid driving licence free from any current endorsements(s) for classes of the vehicles the driver is required to drive;

·         Must be of good conduct, smart, courteous and respectful;

·         Demonstrated professional competence in driving the class of the vehicle he/she is licensed to drive;

·         A defensive Driving Certificate from the Automobile Association of Kenya (AA) or its equivalent qualification from any other recognized institution;

·         A Certificate of Good Conduct (renewable after two (2) years);

·         A First Aid Certificate course lasting not less than one (1) week from St. Johns Ambulance or any other recognized institution; and

·         A refresher course for drivers lasting not less than one (1) week every three (3) years

Internal Auditor II

Job Reference: ACA/IA/8 (1 Post)

Starting Basic Salary: – Kshs 64,481

Responsibilities

The Internal Auditor II is responsible to the Senior Internal Auditor and will:-

·         Assisting carrying out routine Audits in accordance to policies and procedures;

·         Assisting in preparing timely and accurate reports;

·         Drafting audit reports on assignment for review with supervisor;

·         Assisting in carrying out audit tests and procedures as instructed;

·         Assisting in carrying out verifications of payment documents as per approved procedures;

·         Checking maintenance of accurate accounting records;

·         Conducting special audit assignments as assigned;

·         Participating in preparation of annual audit programme; and

·         Perform any other duties as may be assigned by the supervisor from time to time

Requirements

·         Bachelor’s Degree In Commerce, Business Administration, Economics, Statistics, Sociology, Or Related Disciplines;

·         Obtained Certified Public Accountants CPA (II) Or Its Equivalent; And

·         At Least Two (2) Years working experience in Auditing.

How to Apply

The candidate should attach copies of the following documents:

1.  National Identity Card

2.  Academic: Professional Certificates and testimonials

3.  Any other relevant supporting documents.

During the interview, shortlisted candidates will be expected to provide the following clearance certificates from:

1.  Higher Education Loans Board (HELB),

2.  Kenya Revenue Authority (KRA),

3.  Criminal Investigation Department (CID),

4.  Ethics and Anti-Corruption Commission (EACC); and

5.  Credit Reference Bureau (CRB)

All applicants are requested, to downloaded application Bio Data form and MUST fill it. The applications and copies of certificates MUST be sent through the post office or hand delivered to our offices.

Please note only shortlisted candidates will be contacted. The Anti-Counterfeit Agency is an equal opportunity employer. Persons with disabilities, persons from marginalized communities and female candidates who meet the job specifications are encouraged to apply.

Any attempt to directly or indirectly canvas shall lead to automatic disqualification. All applications should be sent to the undersigned on or before 23rd October, 2018.

Executive Director
Anti-Counterfeit Agency
3rd Floor, National Water Conservation and Pipeline Corporation Building
Dunga Road, Industrial Area
P.O. Box 47771-00100
NAIROBI