African Population and Health
Research Center (APHRC)
Job Re-Advertisement: Program Administrative Assistant
Job Re-Advertisement: Program Administrative Assistant
The African Population and Health
Research Center (APHRC) is an international non-profit, non-governmental
organization that carries out high quality, policy-relevant research on
population, health and education issues facing sub-Saharan Africa. Our goal is
to generate evidence for meaningful action to improve the lives of all Africans.
The Center seeks to recruit a Program
Administrative Assistant to support some of its research units.
Key Responsibilities
·
Manage the Unit Leader’s office and
respond to queries in his/her absence;
·
Schedule appointments for the Unit
Leader and other members of the team as necessary;
·
Manage meetings of the Unit,
including preparing documentation and taking minutes as necessary;
·
Identify action points during
meetings and follow up with the concerned parties to ensure accomplishment;
·
Maintain an effective record and
filing system for contracts, project activities, correspondences, and documents
for quick and easy reference;
·
Provide support in preparation and
formatting of reports;
·
Assist in proposal development
process taking responsibility for administrative sections of proposals
developed and ensuring all application requirements are met;
·
Assist in contract preparations;
·
Manage conference and workshop
logistics by preparing draft budgets, making travel and hotel bookings, sending
invitations, preparing workshop materials and arranging for per diems and other
reimbursements;
·
Maintain grant reporting requirements
and schedules in the Project Management System (PMS) and follow-up on project
reports to ensure submission by due dates; and
·
Help in monitoring project
implementation including review of burn rates on the online management
accounting system.
Essential Skills
·
Diploma in Business Administration or
related field;
·
At least 3 years of relevant
post-qualification experience in a busy office environment, preferably in an
INGO, research organization or large research program;
·
Good planning, financial and
organizational skills;
·
Good computer skills;
·
Excellent communication skills (both
written and verbal);
·
Excellent interpersonal skills; and
·
Experience working in a
multidisciplinary and multicultural environment will be an added advantage.
Desirable Skills:
·
Detail oriented, discreet, tactful,
courteous;
·
Ability to work independently, set
priorities, juggle tasks, meet deadlines; and
·
Initiative and innovation in
assessing situations, troubleshooting, conflict resolution, and team building.
How to Apply
Interested applicants are encouraged
to apply through our recruitment portal http://hrs.aphrc.org.
Applications will be considered until
October 10, 2018.
Only short-listed candidates will be
contacted.
Cover letters should be addressed to:
The Human Resources Officer
African Population and Health Research Center
P.O. Box 10787 – 00100 GPO, Nairobi
African Population and Health Research Center
P.O. Box 10787 – 00100 GPO, Nairobi
For more information about APHRC
visit www.aphrc.org
APHRC is an equal opportunity
employer and is committed to the protection of children