Storekeeper
Abt Associates, a major American business and government research, technical assistance, and consulting company, manages the USAID-funded Vector Control Task Order 1.
Responsibilities
Qualifications
Responsibilities
Qualifications
Responsibilities
Qualifications
IT / Mhealth Assistant
Responsibilities
Qualifications
Abt Associates, a major American business and government research, technical assistance, and consulting company, manages the USAID-funded Vector Control Task Order 1.
Supervisor: Warehouse Manager
No. Required: 70 (30 Migori and 40 Homabay)
County Sites
Osingo Dispensary, Agenga Dispensary,
Muhuru H/c, Uriri Health Centre, Oyani Health Centre, Suna Ragana Dispensary,
Mariwa H/c, Suna Rabuor Dispensary, Macalder Sch, Nyandago Koweru Health
Centre, Othoro Sub County Hospital, Nyamaranga H/c, Ongo Health Centre, Rabondo
Dispensary, Migori County Referal Hospital, Wath Onger, Rongo Sub County
Hospital, Lela Dispensary, Bondo Dispensary, Kochola Dispensary, Dede
Dispensary, Anjego Dispensary, Karungu Sch, Kabondo Sch, Othoro Sch, Kakelo
(Ober) Chief’S Camp, Ombek Health Center, Nyang’Iela Sub District
Hospital, Rachuonyo District Hospital, Koywech Dispensary, Sino Health Center,
Magunga Health Center, Nyatoto Health Center, Nyandiwa H/c, Nyamrisa Health Center,
Suba Sub District Hospital Center, Mbita Sch, Ogongo Sch, Kitare H/c, Kanyasa,
North Kamagambo, Arombe Dispensary, Awendo Sch and Ringa Chief’S Camp.
Responsibilities
·
To oversee daily operations of store
and maintain inventory system at proper levels.
·
To ensure proper storage and
identification of all items.
·
Ensure all insecticides units are
serialized as required before issuing.
·
To inspect commodities received in
the Operation store to verify quality and quantity of items delivered.
·
To keep track of receipts, records
and withdrawals of all IRS related commodities in the Operation store.
·
Follow up on supply requests from
Warehouse and liaise with the Warehouse Manager to monitor progress.
·
Coordinate with the security guard on
tracking movement of persons in the stores.
·
Ensure proper material and equipment
storage to avoid damages and ensure rotation of short shelf life items.
·
Ensure proper storage and
accountability of IRS wastes prior to collection.
Qualifications
·
Completion of certificate or diploma
level in relevant field.
·
At least 6 months experience working
as a stores assistant desired.
·
A certificate of good conduct may be
required.
Knowledge Skills and Abilities:
·
Good communication skills including
spoken and written English and Kiswahili, local languages are an added
advantage.
·
Additional professional training in
procurement and logistics management preferred
·
Membership of a recognized
Professional Body i.e. either CIPS – UK or KISM would be an added advantage.
·
Knowledge of USAID procurement
policies and regulations a plus.
·
Excellent knowledge of Microsoft
Office and procurement software;
·
Ability to build effective
relationships with all clients, peers, and stakeholders
·
Culturally astute, respectful and
tolerant
·
Strong organizational and
interpersonal skills and ability to work in a team-oriented setting;
Sub-County Finance Assistants
Abt Associates, a major American business and government research,
technical assistance, and consulting company, manages the USAID-funded Vector
Control Task Order 1.
Supervisor: Country Finance and Administration Manager
No. required: 14 (6 in Migori and 8 in Homabay)
Overall Purpose: The
major purpose is to support the Country Finance and Administration Manager and
County Finance Assistant in collecting the required information from Sub-
county operation sites for processing payment of sub-county spraying staff
besides observing proper accounting procedures, systems and internal controls
in Sub-county field stations.
Responsibilities
·
Providing support to county finance
assistants for vendor and payroll processing and data reconciliation
·
Compile team member payroll data and
other records to ensure the timely and accurate disbursement of payments
·
Analyzing, researching, validating
and correcting any payroll issues on a weekly basis
·
Responsible for correcting and
resolving errors to avoid seasonal staff employees receiving incorrect payments
·
Responding to staff queries regarding
payroll and vendor matters
·
Monitoring and, where necessary,
escalating issues to avert errors
·
Processing payments and post-payroll
activities, identifying errors and resolving them.
·
Reinforce payroll output
transmissions communication and off-cycle requests at the field stations
·
Assist the finance teams within the
organization by providing information and reconciliation reports
·
Identify and resolve general ledger
posting queries
·
Assist in developing a database of
all field staff involved in the allocated sub-county
·
Ensuring that the daily work logs are
completed, signed and submitted by team leaders and supervisors.
·
Obtains and maintains personal
information from operation sites spray teams which is used in administering
their pay e.g. ID number, telephone numbers.
·
Collecting of financial data from
field stations and verifying the accuracy of information/support documentations
and reasonableness of costs.
·
Organize the financial document
filing system and submit to the county finance assistant.
·
Assist in verifying and processing of
payments
·
Provide high level of customer
service to all staff and external vendors of the organization
·
Maintain strict confidentiality as it
relates to all information.
·
Perform other ad hoc projects duties
as assigned by supervisor
Qualifications
·
Training in accounting/finance or its
equivalent preferably CPA (K)
·
Additional 1 year experience working
as an account clerk in a busy professional environment
Knowledge, Skills and Abilities:
·
Proficiency in English and Kiswahili.
·
Knowledge of payroll processing and
reporting
·
Excellent levels of numeracy and
computer literacy
·
High accuracy and productivity
·
Strong organizational skills
·
Financial services operations or
administrative experience a plus
·
Must have the ability to multi-task
·
Working knowledge of Microsoft
Outlook, Word and Excel
·
Strong presentation and facilitation
skills
·
Ability to use spreadsheets and other
accounting software
·
Strong interpersonal skills and
ability to work in a team
County Finance Assistants
Abt Associates, a major American business and government research,
technical assistance, and consulting company, manages the USAID-funded Vector
Control Task Order 1.
Supervisor: Country Finance and Administration Manager
No Required: 2 (1 Migori and 1 Homabay)
Overall Purpose: The major purpose is to support the Country Finance
and Administration Manager in collecting the required information from county
sites for processing payment of sub-county spraying staff in addition to
observing proper accounting procedures, systems and internal controls in
Sub-county field stations.
Responsibilities
·
Assist in developing a database of
all field staff involved in the county spraying
·
Ensuring that the daily work logs are
completed and submitted by team leaders and supervisors.
·
Obtains and maintains personal
information from all county spray teams which is used in administering their
pay e.g. ID number, telephone numbers, etc.
·
Compile team member payroll data and
other records to ensure the timely and accurate disbursement of payments;
calculate wages, and pay adjustments in the payroll process.
·
Assist in review of the financial
data from field stations by verifying the accuracy of information/support
documentations and reasonableness of costs.
·
Organize the financial document
filing system for the county.
·
Ensure payments are processed in a
timely manner as per the payment schedule
·
Communicate with finance clerks via
email and phone to ensure information required for payments is captured and
processed correctly
·
Research and resolve any payroll or
vendor payment issues
·
Data entry on payroll and vendor
registry
·
Provide high level of customer
service to all staff and external vendors of the organization
·
Maintain strict confidentiality as it
relates to all information.
·
Aid in generating ad hoc reports from
multiple financial systems
·
Assist in verifying and processing of
payments
·
Perform other ad hoc projects duties
as assigned by supervisor
Qualifications
·
Training in accounting/finance or its
equivalent preferably CPA (K)
·
Additional 1 year experience working
as an account clerk in a busy professional environment
Knowledge, Skills and Abilities:
·
Proficiency in English and Kiswahili.
·
Knowledge of payroll processing and
reporting
·
Excellent levels of numeracy and
computer literacy
·
High accuracy and productivity
·
Strong organizational skills
·
Financial services operations or
administrative experience a plus
·
Must have the ability to multi-task
·
Working knowledge of Microsoft
Outlook, Word and Excel
·
Strong presentation and facilitation
skills
·
Ability to use spreadsheets and other
accounting software
·
Strong interpersonal skills and
ability to work in a team
IT / Mhealth Assistant
Abt Associates, a major American business and government research,
technical assistance, and consulting company, manages the USAID-funded Vector
Control Task Order 1.
No. Required: 2 (1 Migori and 1 Homa Bay)
Overall Purpose: In coordination with the Vectorlink IT Specialist and
M&E manager, provide real time IT and mHealth support to the county office
and county field staff as well as ensuring mHealth services and reporting
across project sites.
Responsibilities
·
Setup of computers and peripherals in
data centres
·
Computer maintenance and
troubleshooting at the county data centres and offices
·
LAN support and troubleshooting
·
Monitoring electricity supply and
engaging generator backup as needed
·
Monitoring internet connectivity
across the two counties and providing the support needed
·
mHealth phones setup and support both
in the office and at the operational sites
·
mHealth phone issuance within the
county of operation
·
Maintaining an inventory of all IT
equipment as needed
Qualifications
·
IT graduate
·
1 year experience in IRS data/IT will
be an added advantage
·
Additional professional training in
IT will be an added advantage
Knowledge Skills and Abilities:
·
Willingness and flexibility to work
long and unsociable hours
·
Proficiency in both written and
spoken English and Kiswahili.
·
Knowledge of USAID procurement
policies and regulations a plus.
·
Excellent knowledge of Microsoft
Office and database software;
·
Strong organizational and
interpersonal skills and ability to work in a team-oriented setting;
·
Strong computer skills: Microsoft
Office Applications
How to Apply
Interested candidates are encouraged
to send a cover letter and updated CV to Kenya_IRSJobs@abtassoc.com with
the title of the position being applied for in the e-mail subject line e.g.
“Environmental Compliance Assistant” and specify the location/ward preferred by
COB Wednesday, September 12th, 2018.
Please note that where there are
multiple duty locations indicated for a position advertised above, the
candidate is encouraged to state the most preferred duty location in the
subject line as well.
Only shortlisted candidates will be
contacted.
Equal Opportunity Employer: As an
equal opportunity/affirmative action employer, Abt Associates is committed to
fostering a diverse, multicultural work environment where our employees respect
one another and share a commitment to our firm’s values, mission, and
strategies.
