Finance Manager
Reporting To: Director Corporate Services
Directorate: Corporate Services
Unit/Department: Finance
Job Grade: CAJ 3
Terms of Employment: Permanent and Pensionable
The mandate of the Commission is to enforce administrative justice in the public sector, and overseeing and enforcing implementation of the Access to Information Act, 2016
Responsibilities
Qualifications
Responsibilities
Qualifications
Responsibilities
Qualifications
Responsibilities
Qualifications
Responsibilities
Qualifications
Responsibilities
Qualifications
Responsibilities
Qualifications
Responsibilities
Qualifications
Responsibilities
Qualifications
Responsibilities
Qualifications
Reporting To: Director Corporate Services
Directorate: Corporate Services
Unit/Department: Finance
Job Grade: CAJ 3
Terms of Employment: Permanent and Pensionable
The Commission on Administrative
Justice (Office of the Ombudsman) is a constitutional body established under
Article 59 (4) of the Constitution and the Commission on Administrative Justice
Act, 2011.
The mandate of the Commission is to enforce administrative justice in the public sector, and overseeing and enforcing implementation of the Access to Information Act, 2016
Responsibilities
·
Supervise the Finance and Accounts
functions;
·
Develop and implement effective
financial management systems and procedures;
·
Coordinate timely preparation of
departmental annual work plans;
·
Prepare the Commission’s budget
estimates;
·
Authorise imprest warrants and
payments in accordance with the Commission’s procedures;
·
Provide advisory on financial matters
the Commission;
·
Prepare financial reports and
statements to ensure compliance with the PFM Act;
·
Maintain and update records on the
Commission’s Assets and Liabilities;
·
Coordinate the preparation of tax
returns and compliance with other statutory obligations;
·
Interpret and implement government
policies relating to the financial management of the Commission;
·
Prepare Commission’s proposed budget
to the Management Committee for Treasury approval;
·
Prepare statutory financial reports
including the appropriation accounts;
·
Coordinate banking services,
reconciliation and safe custody of cash.
·
Any other duty as assigned by the
Commission.
Qualifications
·
Masters Degree in any of the
following disciplines: Commerce, Accounting or Finance from a recognized
institution;
·
Have served for at least nine (9)
years of relevant experience with at least five (5) years at senior
management/leadership position in the area of accounting;
·
Have professional qualification such
as CPA(K), ACCA finalist;
·
Be a member of a professional
accounting body such as ICPAK;
·
Have proven leadership and
supervisory experience;
·
Meet the requirements of Chapter 6 of
the Kenya Constitution;
Senior Research & Investigations
Officer
Reporting To: Director, Research and
Investigations
Directorate: Research and Investigation
Job Grade: CAJ 5
Terms of Employment: Permanent and Pensionable
Directorate: Research and Investigation
Job Grade: CAJ 5
Terms of Employment: Permanent and Pensionable
The Commission on Administrative
Justice (Office of the Ombudsman) is a constitutional body established under
Article 59 (4) of the Constitution and the Commission on Administrative Justice
Act, 2011.
The mandate of the Commission is to
enforce administrative justice in the public sector, and overseeing and
enforcing implementation of the Access to Information Act, 2016
Responsibilities
·
Carry out relevant research on issues
that the Commission may deem fit from time to time.
·
Identify systemic issues and
recommend remedial measures and proactive action.
·
Provide necessary information to the
Commission for purposes of vetting of persons where applicable.
·
Ensure compliance with directorate
objectives, policies and procedures, and annual work plan.
·
Prepare briefs for commission and
media as appropriate.
·
Assist in the development of research
policies and procedures for the commission and best practises in management of
investigations
·
Supervise the implementation of
research projects as necessary to support key cases for the commission.
·
Undertake systemic and specific
investigations as required by the commission
·
Prepare investigation plans and
research proposals.
·
Undertake investigations as directed
by the Commission.
·
Compile, and submit reports on all
investigated cases allocated by the Head of Investigations
·
Any other duty assigned by the
Commission.
Qualifications
·
Bachelor’s degree in Statistics,
Economics, Security Studies, Forensic Investigations, Law (LLB), or Social
Sciences or any other relevant field from a recognised institution
·
Research Certification – SPSS
·
Knowledge on Investigations and
security matters
·
At least 5 years’ relevant experience
in similar position
·
Fund raising skills will be an added
advantage
·
Meet the requirements of Chapter Six
of the Kenya Constitution.
Accountant II
Reporting To: Senior Accountant
Directorate: Corporate Services
Unit/Department: Finance
Job Grade: CAJ 7
Terms of Employment: Permanent and Pensionable
Directorate: Corporate Services
Unit/Department: Finance
Job Grade: CAJ 7
Terms of Employment: Permanent and Pensionable
The Commission on Administrative
Justice (Office of the Ombudsman) is a constitutional body established under
Article 59 (4) of the Constitution and the Commission on Administrative Justice
Act, 2011.
The mandate of the Commission is to
enforce administrative justice in the public sector, and overseeing and
enforcing implementation of the Access to Information Act, 2016
Responsibilities
·
Examine payment vouchers and royalty
statements for accuracy and correctness;
·
Prepare timely and accurate bank
reconciliation statements for decision making;
·
Reconcile the general ledger account
for accuracy and correctness;
·
Manage the assets register for
accuracy and correctness;
·
Prepare payment vouchers;
·
Prepare audit schedules for approval;
·
Scrutiny of batch entries before
posting in general ledger for accuracy and correctness;
·
Process safari imprests surrender and
maintain the imprest debtors’ sub-ledgers for accountability;
·
File payment vouchers and other
general ledger records for ease of retrieval and future reference;
·
Examination of expenditure vouchers;
·
Prepare cheques banking schedule
daily;
·
Process Invoices;
·
Manage and prepare reports of the
Commission’s assigned accounts;
·
Address and resolve customer queries
and complaints to meet customer’s expectation;
·
Process payments to meet Commission’s
obligations as per policy and procedures;
·
Process and file VAT and Withholding
Tax Returns every month to comply with statutory requirements;
·
Commit expenditure to the relevant
vote head.
·
Any other duty assigned by the
Commission.
Qualifications
·
Bachelor’s degree in commerce
(accounting or finance option) or any other relevant course from a recognized
institution
·
Certified Public Accountant (CPA-K)
·
At least three (3) years of service
in a comparable position from a reputable organization
·
Must be a Member of ICPAK in good standing
·
Knowledge in Public Finance
Management Act (PFMA)
·
Knowledge of Integrated Financial
Management System(IFMIS)
·
Knowledge in International Public
Sector Accounting Standards (IPAS).
·
Meet the requirements of Chapter Six
of the Kenya Constitution.
Human Resource & Administration
Officer II
Reporting To: Manager, Human Resource
and Administration
Directorate: Corporate Services
Unit/Department: Human Resource and Administration
Directorate: Corporate Services
Unit/Department: Human Resource and Administration
Job Grade: CAJ 7
Terms of Employment: Permanent and Pensionable
Terms of Employment: Permanent and Pensionable
The Commission on Administrative
Justice (Office of the Ombudsman) is a constitutional body established under
Article 59 (4) of the Constitution and the Commission on Administrative Justice
Act, 2011.
The mandate of the Commission is to
enforce administrative justice in the public sector, and overseeing and
enforcing implementation of the Access to Information Act, 2016
Responsibilities
·
Coordinate provision of staff welfare
·
Administration and interpretation of
HR policies and procedures
·
Facilitate orientations and
inductions of new employees to foster positive attitude towards organizational
objectives;
·
Administer employee schemes on
medical, staff retirement, mortgage and car loan
·
Maintain personnel data and staff
establishment;
·
Compile staff retirement benefits
data for computation and staff terminal dues on exit;
·
Handle staff compensation claims,
e.g. injury benefits, group personnel and group life assurance;
·
Administering training schedules and
plans;
·
Supervising administrative function
of the Commission;
·
Staff leave management and
administration.
·
Management of staff attendance
reports and staff register
·
Maintain and update staff personal
records
·
Administer statutory monthly
deductions such as I-tax, national hospital insurance fund (NHIF) and national
social security fund (NSSF) , PAYE in compliance with the law
·
Any other duty assigned by the
Commission.
Qualifications
·
Bachelor degree in Business Administration
(HR option), Business Management (HR option), Bachelor of Science Human
Resource Management or any other social sciences from a recognized institution.
·
Diploma in Human Resource Management
·
At least three (3) years of
experience in a similar position preferably in a government institution
·
Knowledge of labour laws
·
Must be a member of the Institute of
Human Resource Management (IHRM)
·
Meet the requirements of Chapter Six
of the Kenya Constitution.
Internal Auditor II
Reporting To: Manager, Internal Audit
Unit: Internal Audit
Job Grade: CAJ 7
Terms of Employment: Permanent and Pensionable
Terms of Employment: Permanent and Pensionable
The Commission on Administrative
Justice (Office of the Ombudsman) is a constitutional body established under
Article 59 (4) of the Constitution and the Commission on Administrative Justice
Act, 2011.
The mandate of the Commission is to
enforce administrative justice in the public sector, and overseeing and
enforcing implementation of the Access to Information Act, 2016
Responsibilities
·
Conduct Pre and Post – Audit of
payments and Imprests – Examining payment vouchers and imprest requisitions
before the cheques are processed and clearance of imprests to ensure validity
and accuracy of expenditure.
·
Compliance Audits – Review/assess
adherence to relevant government and other regulatory agencies’ laws and
regulations and policies and procedures of the Commission.
·
Operational/Value for Money Audits –
Review the use of resources and procedures/practices to determine if goals and
objectives are being met in the most effective and efficient manner.
·
Financial Audits – Assess the
adequacy of internal controls, accounting and the propriety of financial
transactions to ensure reliability and integrity of financial reporting/information.
·
Develop risk based audit plans and
conduct risk assessments.
·
Any other duty assigned by the
Commission.
Qualifications
·
Bachelor’s Degree in any of the
following disciplines Commerce (Finance or Accounting Option) Business
Administration/Management (Finance or Accounting Option) from a recognised
institution
·
Certified Public Accountant (CPA K)
and/or CIA, CISA, CFE, CRMA or its equivalent from a recognised institution is
mandatory
·
At least 3 years of service, or similar
experience in a comparable position from a reputable organization
·
Knowledge of relevant legislations on
public procurement and public financial management.
·
Knowledge of relevant auditing and
accounting standards
·
Knowledge of systems audit in a computerized
environment.
·
Possession of risk assessment skills
and the ability to plan effectively to ensure adequate coverage of all high and
critical risks is necessary.
·
Meet the requirements of Chapter Six
of the Constitution of Kenya
Legal Officer II
Reporting To: Senior Manager Legal
and Advisory
Directorate: Legal & Advisory
Unit/Department: Legal
Job Grade: CAJ 7
3 Posts
Terms of Employment: Permanent and
Pensionable
The Commission on Administrative
Justice (Office of the Ombudsman) is a constitutional body established under
Article 59 (4) of the Constitution and the Commission on Administrative Justice
Act, 2011.
The mandate of the Commission is to
enforce administrative justice in the public sector, and overseeing and
enforcing implementation of the Access to Information Act, 2016
Responsibilities
·
Attend to clients on matters relating
to Commission’s mandate and offering legal advice thereon;
·
Represent the Commission in legal
proceedings including amicus briefs;
·
Assist the commission in conducting
hearings, inquiries and investigations in matters falling within its mandate;
·
Conduct legal research on matters
relating to administrative justice and other legal matters;
·
Promote and facilitate resolution of
complaints and disputes through mediation and reconciliation;
·
Prepare periodic reports on
complaints investigated and remedial action taken by the Commission;
·
Prepare Legal and Advisory opinions;
·
Provide recommendations or remedial
alternatives for resolution of disputes.
·
Any other duty assigned by
Commission.
Qualifications
·
A Bachelor of Laws (LL.B) degree from
a recognized University
·
A current and valid practicing
certificate
·
Ability to undertake research and
provide sound legal opinions
·
At least 3 years’ of post admission
experience
·
Knowledge and exposure to Alternative
Dispute Resolution will be an added advantage
·
Meet the requirements of Chapter six
of the Constitution of Kenya.
Planning Officer II
Reporting To: Director Risk and
Compliance
Directorate: Risk and Compliance
Unit/Department: Planning
Job Grade: CAJ 7
Terms of Employment: Permanent and Pensionable
Directorate: Risk and Compliance
Unit/Department: Planning
Job Grade: CAJ 7
Terms of Employment: Permanent and Pensionable
The Commission on Administrative
Justice (Office of the Ombudsman) is a constitutional body established under
Article 59 (4) of the Constitution and the Commission on Administrative Justice
Act, 2011.
The mandate of the Commission is to
enforce administrative justice in the public sector, and overseeing and
enforcing implementation of the Access to Information Act, 2016
Responsibilities
·
Provide technical support in
preparing departmental work plans and ensure alignment with the strategic plan;
·
Prepare periodic reports for review
on the status of implementation of work plans and the strategic plan
·
Monitor donor funded commission
programs and be accountable to donor objectives;
·
Analyse reports from public
institutions on performance contract guidelines
·
Conduct spot checks to monitor public
service delivery and prevent maladministration;
·
Provide training to public agencies
on how to effectively handle complaints within their institutions and enhance
the resolution rates.
·
Provide technical support in budget
preparation;
·
Any other duty assigned by the Commission.
Qualifications
·
A Bachelor degree in Commerce,
Economics, Statistics or strategic management from a recognised institution.
·
Post graduate diploma in Project
Management, Monitoring and Evaluation from a recognized institution
·
At least three (3) years of service
in a comparable position from a reputable organization
·
Knowledge of Program Based Operations
and Government Budgeting will be an added advantage.
·
Meet the requirements of Chapter Six
of the Kenya Constitution.
Principal Supply Chain Officer
Reporting To: Supply Chain Manager
Directorate: Corporate Services
Unit/Department: Procurement
Directorate: Corporate Services
Unit/Department: Procurement
Job Grade: CAJ 7
Terms of Employment: Permanent and Pensionable
Terms of Employment: Permanent and Pensionable
The Commission on Administrative
Justice (Office of the Ombudsman) is a constitutional body established under
Article 59 (4) of the Constitution and the Commission on Administrative Justice
Act, 2011.
The mandate of the Commission is to
enforce administrative justice in the public sector, and overseeing and
enforcing implementation of the Access to Information Act, 2016
Responsibilities
·
Source for quotations, proposals and
tenders from qualified/approved suppliers.
·
Participate in the opening,
negotiations and evaluation of quotations, tenders or proposals for goods,
services and works.
·
Preparing and issue Local Purchase
Orders (LPOs), notification award letters to bidders and ensure timely delivery
of goods and services.
·
Conduct market survey on prices
·
Maintain in safe custody all
procurement records including service contracts.
·
Responsible for management of stores
and inventory
·
Verify suppliers’ invoices for
payment by the accounts department in so far as they relate to procurements
made.
·
Adhere to the Public Procurement and
Oversight Act
·
Any other duty assigned by the
Commission.
Qualifications
·
Bachelor’s degree in Commerce,
Procurement, Supplies management or any other relevant field from a recognized
Institution.
·
Have relevant experience of not less
than 5 years at a similar position in public or private sector.
·
Be registered with Kenya Institute of
Supplies Management.
·
Have knowledge of IFMIS
·
Meet the requirements of Chapter 6 of
the Constitution of Kenya;
Research & Investigations Officer II
Reporting To Director, Research and
Investigations
Directorate: Research and Investigations
Job Grade: CAJ 7
Terms of Employment: Permanent and Pensionable
Directorate: Research and Investigations
Job Grade: CAJ 7
Terms of Employment: Permanent and Pensionable
The Commission on Administrative Justice
(Office of the Ombudsman) is a constitutional body established under Article 59
(4) of the Constitution and the Commission on Administrative Justice Act, 2011.
The mandate of the Commission is to
enforce administrative justice in the public sector, and overseeing and
enforcing implementation of the Access to Information Act, 2016
Responsibilities
Duties and responsibilities entail:
·
Investigate cases relating to the
mandate of the Commission;
·
Carry out relevant research on issues
that the Commission may deem fit from time to time;
·
Monitor and evaluate the status of
complaints resolution;
·
Identify systemic issues and
recommend remedial measures and proactive action
·
Prepare periodic reports on the
status of all the investigated cases;
·
Implement best practice policies,
procedures and systems for research;
·
Provide necessary information to the
Commission for purposes of vetting of persons where applicable.
·
Any other duty assigned by the
Commission.
Qualifications
·
Bachelor’s Degree in Criminology,
Forensic Investigations, Law (LLB), Statistics or Social Sciences from a
recognized institution
·
At least 3 years’ relevant experience
in a similar position.
·
Knowledge on data analysis and report
writing skills will be an added advantage
·
Meet the requirements of Chapter Six
of the Kenya Constitution.
Chief Librarian
Reporting To: Director, Research and
Investigations
Directorate: Research and Investigations
Unit/Department: Resource Centre
Job Grade: CAJ 8
Terms of Employment: Permanent and Pensionable
Directorate: Research and Investigations
Unit/Department: Resource Centre
Job Grade: CAJ 8
Terms of Employment: Permanent and Pensionable
The Commission on Administrative
Justice (Office of the Ombudsman) is a constitutional body established under
Article 59 (4) of the Constitution and the Commission on Administrative Justice
Act, 2011.
The mandate of the Commission is to
enforce administrative justice in the public sector, and overseeing and
enforcing implementation of the Access to Information Act, 2016
Responsibilities
·
Collect and collate information for
Commission
·
Receive and verify information
relevant to Resource Centre.
·
Coordinate access, stamp and label
acquired materials relevant to Resource Centre
·
Catalogue, classify, index and
abstract CAJ documents
·
Disseminate CAJ Publications
·
Shelving of documents and shelve
arrangement
·
Charge and discharge of library
materials
·
Management of electronic information.
·
Entering bibliographic details into
the library database.
·
Ensure overdue reminders are
generated for compliance
·
Conduct information searches and
information retrieval
·
Update and maintain current
commission publications.
·
Any other duty assigned by the
Commission.
Qualifications
·
Bachelor degree in Library studies or
Information Science (Library Management) or its equivalent.
·
A Diploma in Library Management or
Information Science.
·
At least 5 years of service in a
comparable position from a reputable organization
·
Registered member of Kenya Library
Association
·
Meet the requirements of Chapter Six
of the Constitution of Kenya
How to Apply
Clearance/Compliance Certificates
All successful candidates will be
required to provide copies of clearance or compliance certificates from:
1.
Kenya Revenue Authority
2.
Ethics & Anti-Corruption
Commission
3.
Directorate of Criminal
Investigations (CID)
4.
A credit reference bureau
5.
Higher Education Loans Board
The closing date is on 2nd October
2018 at 4.30pm.
The Applications should be addressed
to:
THE COMMISSION SECRETARY
COMMISSION ON ADMINISTRATIVE JUSTICE
2ND FLOOR, WESTEND TOWERS – WAIYAKI
WAY
P O BOX 20414 CITY SQUARE 00200
NAIROBI
Only shortlisted candidates will be
contacted.
The Commission on Administrative
Justice is an Equal Opportunity employer.