Security Guard
DEPARTMENT: HR & Administration
Responsibilities
Qualifications
Responsibilities
Qualifications
Responsibilities
Qualifications
Responsibilities
Qualifications
Qualifications
Responsibilities
Qualifications
Responsibilities
Qualifications
Responsibilities
Qualifications
Responsibilities
Qualifications
Responsibilities
Qualifications
Responsibilities
Qualifications
Responsibilities
Qualifications
Responsibilities
Qualifications
Responsibilities
Qualifications
DEPARTMENT: HR & Administration
SUPERVISOR: Security Officer
Responsibilities
·
Welcoming visitors with courtesy as
well as checking them
·
Patrolling various parts of the
college to identify security issues
·
Respond to any emergency calls
·
Ensure security in the College l
·
Direct visitors
·
Keep visitor’s records.
·
Responds to inquiries from students
and parents regarding campus security issues for the purpose of providing
information, direction and/or referral for addressing inquiry.
·
Testifies in court proceedings for
the purpose of providing information regarding alleged illegal activity.
·
Analyzing CCTV footage and access
control systems, for correlation and
·
Reporting of any possible
infringements;
Qualifications
·
KCSE
·
Certificate of good conduct
·
Guarding; Reporting;
·
Security operations; Entry control;
·
Security systems monitoring
Personal Attributes
·
A candidate must be a person of
integrity, demonstrate excellent
·
interpersonal skills and be a team
player;
·
Ability to maintain confidentiality
regarding sensitive issues; and
·
Demonstrated professional competence
Security Officer
DEPARTMENT:
HR & Administration
SUPERVISOR:
HR & Admin Manager
Responsibilities
·
Refers incidents including personal
injuries, altercations, suspicious activities, rule violations, etc. to
appropriate college personnel and/or police for the purpose of ensuring
follow-up in accordance with administrative, college security and student
safety guidelines.
·
Responds to a variety of situations.
accidents, injuries, vandalism, suspicious activities, alarms, etc.)For the
purpose of taking the appropriate action to resolve immediate safety and/or
security concerns.
·
Responds to inquiries from students
and parents regarding campus security issues for the purpose of providing
information, direction and/or referral for addressing inquiry.
·
Testifies in court proceedings for
the purpose of providing information regarding alleged illegal activity.
·
Transports students for the purpose
of ensuring the individual’ arrival to specific destination.
·
Performs other related duties as
assigned for the purpose of ensuring the efficient and effective functioning of
the work unit.
·
Uphold and exude high levels of
integrity, professionalism and ethics, Interpreting and enforcing the
implementation of security policies,
procedures and standards as required by the Authority;
procedures and standards as required by the Authority;
·
Conducting briefing and debriefing of
field teams to capture lessons learnt;
·
Ensuring maintenance of law and order
within the College ;
·
Liaising with police and other
security agencies regarding security matters;
·
Conducting due diligence for security
service providers;
·
Undertaking security intelligence
collection, dissemination and
·
investigations;
·
Carrying out training and
sensitization of staff on security and safety
·
procedures;
·
Ensuring appropriate security
screening of visitors to College’s offices;
·
Assisting in identifying training
needs and implementation of relevant
·
training for College staff
·
Analyzing CCTV footage and access
control systems, for correlation and
·
Reporting of any possible
infringements;
Qualifications
·
C- and above
·
Certificate of good conduct
·
Two years’ experience working with
youth and adults in an organized setting with School Safety, law enforcement,
or security work experience preferred.
Personal Attributes
·
A candidate must be a person of
integrity, demonstrate excellent
·
interpersonal skills and be a team
player;
·
Ability to maintain confidentiality
regarding sensitive issues; and
·
Demonstrated professional competence
Sales & Marketing Officer
DEPARTMENT: Sales and Marketing
SUPERVISOR: Administrator
Responsibilities
·
The creation and implementation of
faculty specific marketing strategies in close collaboration with faculty heads
and line managers, to drive awareness, profile and interest in the faculty’s
suite of courses
·
Achievement and surpassing, where
possible, of faculty specific recruitment targets
·
Overseeing the admissions process for
their faculties’ courses
·
Utilisation of College database for
full sales cycle – inputting and tracking leads from the Marketing module
through to the Student module (enquiry to registered student
·
SEO and web page content for specific
faculty, working with the College’s digital marketing team
·
Liaising with PR Company to develop
and grow faculty specific coverage in local and national media
·
Additional responsibilities for
recruitment for regional campus
·
Specific project responsibilities
·
Attract new students across the
School’s portfolio of programmers
·
publicize the strengths of the
academic faculty
·
promote the profile of the School as
a whole to external audiences
·
Management of and attendance at:
Open days
• External exhibitions
Open days
• External exhibitions
·
Any other duty as may be given from
time to time
Marketing Communications:
1.
Website and other e-marketing
communications
2.
i) Collating material and editing
copy for the Dean’s monthly enewsletter, circuited to internal and external
audiences
3.
ii) Updating the School’s Facebook
and Twitter accounts
iii) Updating information about the
School on external websites and directories
1.
iv) Creating fresh and up-to-date web
content, to pass to the Web Development Officer and Web Designer as necessary
2.
v) Providing ideas and input into the
development of new emarketing materials
3.
Marketing collateral and publicity
material
4.
i) Writing and producing marketing
material (brochures, posters, flyers etc) for the School’s programmes, liaising
with the relevant academic staff including Directors of Studies and Admissions
Tutors to update content as necessary; sourcing student and alumni
testimonials; liaising with in-house and external designers for all production
issues
5.
ii) Preparing marketing collateral
for the School’s corporate relations activities, working with the Director of
Marketing and
External Relations
iii) Preparing PowerPoint
presentations for senior academics at recruitment events and conferences
1.
iv) Coordinating and writing the
School’s entries into College prospectuses- both hard copy and online,
including liaison with Admissions
2.
v) Compiling media plans
3.
vi) Responsible for the School’s
publicity stands and other eventsupport material- ordering new stock as
required and ensuring the supply of stock to events
vii) Selection and ordering of
promotional merchandise for exhibitions and for use as corporate gifts
viii) Managing the stock of all
marketing collateral i.e. brochures; creating systems to identify when stock
needs to be replenished
1.
Public Relations
2.
i) Liaison with academic and administrative
staff to request and collate information for in-house publications
3.
ii) Proactively searching out
information for PR purposes and writing press releases
iii) Liaison with, and providing
information to, the media and arranging interviews with members of staff where
necessary
1.
iv) Maintaining a photo library and
arranging external photo shoots and filming with placement students and alumni
as well as in-house photo shoots with School staff and students
2.
v) Updating the School’s PR notice
boards)
3.
Advertising (printed media, outdoor
and new media)
4.
i) Creative input into new
advertising campaigns
5.
ii) Liaison with the School’s
advertising agency, designers and printers (in-house and external)
iii) Assistance with proofreading,
copy writing, editing copy and information collection
1.
Exhibitions and recruitment visits
2.
i) Representing and promoting the
School at national and international exhibitions and providing market analysis
post event
3.
ii) Managing the supply of literature
to the International Office and collating and dispatching literature and other
display material to exhibition venues worldwide
iii) Ensuring prompt follow-up by
academics/ programme managers
of exhibition enquiries/ leads
Qualifications
·
Diploma in Marketing
·
Four (4) years’ experience, two (2)
years of which should be in sales and marketing
·
A member of Marketing Society of
Kenya is desirable
·
Demonstrated results in work
performance
·
Have the maturity to deal our
customer base
·
Be an individual with high integrity,
dynamic and passionate about selling
·
Can build rapport with
prospects and customers; outgoing and presentable
·
Possess exceptional communication,
negotiation and organizational skills
·
Able to work with minimal or no
supervision
Personal Attributes
·
Commercial/business awareness
Be flexible and open to change
·
Enjoy working in a fast-paced,
intellectually stimulating environment
·
Communication
·
Ability to express your views
clearly and concisely both verbally and in writing
·
Good influence
·
Maintain a professional
attitude
Registrar
DEPARTMENT: Academic
SUPERVISOR: Principal
Responsibilities
·
Provide leadership in enrolment of
students to meet stated enrolment goals for the College;
·
Manage the students ‘admission
process in line with existing policies and regulations;
·
Be the chief custodian of all
students’ academic records;
·
Compile and maintain the College
academic calendar;
·
Manage the College timetable and
ensure teaching and examination timetables are released on time, with optimal
spacing considerations;
·
Manage all graduation related
activities for the institution;
·
Provide leadership in the design and
delivery of excellent academic service delivery across the entire student life
cycle while benchmarking against best practice in service delivery;
·
As Secretary to the College Senate,
and working in close collaboration with other offices, lead the development,
review, oversight and implementation of academic policies and the College’s academic
regulatory framework;
·
Develop and, in consultation with the
principal on -Academics, Research and Extension, manage academic budgets;
·
Spearhead inspections, registrations
and renewals of registrations of the College with higher education bodies, research
bodies, examination and professional bodies as well as government institutions;
·
Provide leadership in curriculum
development and review, and participate in development and approval of new
programmes;
·
Be responsible for management and
administration of College Examinations.
·
Develop and implement student
recruitment and retention strategies that maximize and maintain enrolments in
all areas of the College to contribute to the ongoing financial viability of
the College
·
Directs and coordinates college or
College registration activities: Consults with other officials to devise
registration schedules and procedures.
·
Analyzes statistical data on
registration for administrative use in formulating policies.
·
Exchanges student information with
other colleges or universities.
·
Directs preparation of student
transcripts.
·
Prepares commencement list.
·
Directs preparation of statistical
reports on educational activities for government and educational agencies and
interprets registration policies to faculty and students.
·
Directs activities of workers engaged
in transcribing and evaluating academic records of students applying for
permission to enter college or College.
·
Directs compilation of information,
such as class schedules and graduation requirements, for publication in school
bulletins and catalogs.
·
Coordinates dissemination of
information on courses offered and procedures students are required to follow
in order to obtain grade transcripts.
·
Issues official transcripts.
·
Coordinates class schedules with room
assignments for optimum use of buildings and equipment.
·
May assign rooms for student
activities.
Qualifications
·
A Degree in Education
Management, Operations Management, Administration or related field from a
recognized College OR a Master’s Degree, with outstanding experience in
Academics Management;
·
At least five (5) years’ experience
in academic administration at a senior management level;
·
Informed about the national and
international academic trends and issues;
·
Strong understanding of regulatory
requirements from the Commission of Higher Education, relevant examination
bodies and professional bodies;
·
Must demonstrate strong leadership
and people skills, with a self-driven attitude;
·
Good analytical and reporting skills;
·
Training and/or certification in
Quality Management Systems specifically 1SO 9001:2008/ISO 9001:2015 standard is
an added advantage;
·
Organised with the ability to adhere
to set deadlines and adapt to changing conditions;
·
Ability to solve both operational and
strategic issues through pragmatic and commercially sound approaches.
·
Knowledge and skills in the use of MS
Office suite and internet.
Personal Attributes
·
Attentive to details
·
Service oriented
·
Good at planning and organizing
·
Empathetic and sociable
·
Highly diplomatic
·
Skilled in identifying problems and
brainstorming potential solutions
·
Excellent at written and oral
communication as well as presentation
·
Comfortable working independently and
collaboratively
·
Passionate about connecting with
teachers and students
·
Service oriented
·
Excellent at oral and written
communication.
Curriculum Implementation Officer
DEPARTMENT: Academic
SUPERVISOR: Chief Academic
Officer
Responsibilities
·
To take the lead in being
responsible, alongside Student Support Managers, for the administration of FIA
programmes with an overview of all programmes and
specific responsibility for a number of these. This is to include: development and review of modules and programmes, and developments using data from module and programme surveys and feedback, aspects of assessment administration
specific responsibility for a number of these. This is to include: development and review of modules and programmes, and developments using data from module and programme surveys and feedback, aspects of assessment administration
·
Design monitor and maintain
administration systems to meet the needs of the FIA’s taught programmes
ensuring compliance with FIA policies and procedures and external legislation.
·
Motivate, train and support
Professional Services and academic staff to ensure continuity and quality of
service at all times, creating team ethos and team working culture.
·
To oversee all programme and module
administrative procedures and to ensure the quality of response being given by
Professional Services and academic staff.
·
Responsible for the storage and
retrieval of data, including the updating of module and programme records and
archives.
·
Maintenance and monitoring of FIA
databases and
programme update online systems to ensure that all information held is accurate and current.
programme update online systems to ensure that all information held is accurate and current.
·
To work with the Dean to provide
administrative systems for the development
and administration of modules and programmes that meet FIA’s strategic aims.
and administration of modules and programmes that meet FIA’s strategic aims.
·
To assist with preparation for
Annual/Periodic Programme Reviews and accreditation
visits.
visits.
·
To work with finance teams to manage
course costings and work with colleagues in
admissions and registry
admissions and registry
·
To be responsible for all the
development and administration of module and programme approval and update
processes taking a lead on this for the London campus and linking back to
colleagues at FIA to ensure quality provision, consistency of policies and
procedures, and appropriate support.
·
To liaise with colleagues from
the Marketing Department to ensure timely and accurate information for
prospectuses and websites
·
To provide cover for the HODs
where appropriate
·
To take an active role on College
learning and teaching committees where relevant to the
post.
post.
·
To be a contributing member of the
FIA’s Learning and Teaching Committee.
·
To advise the Dean, the CEO and the
Registrar on future developments regarding administration procedures, within
own area of responsibility.
·
To carry out such duties and
responsibilities as may be required from time to time commensurate with the
grade and nature of the post, as agreed with the Supervisor
Qualifications
A vocational qualification or
relevant education/training and / or work related experience.
·
Demonstrated ability to provide a
high standard of administrative support and ability to develop and implement
effective administrative and quality processes and procedures.
·
Demonstrated competency in dealing
with work requiring accuracy and attention to detail.
·
Demonstrated high level
organizational skills with a proven capacity to manage multiple tasks
concurrently coordinate workflows and employ technology in support of the role.
·
Highly developed communication and
interpersonal skills with demonstrated experience in providing a high level of
client service.
·
Advanced computer literacy and skills
which is conducive to maintenance of College administrative systems and
reporting functionality; demonstrated ability to learn and utilize new systems
and software;
·
Capacity to work independently in the
achievement of goals, exercise sound judgment, and develop innovative solutions
to problems and meet deadlines.
·
. Ability to function effectively as
a team member and identify opportunities for continuous improvement.
Personal Attributes
·
Knowledge and understanding of TVET
Act and practices or capacity to rapidly acquire proficiency.
·
Previous experience in an education
administration environment and an understanding of academic year processes and
cycles
Dean of Students
DEPARTMENT: Academic
SUPERVISOR: Registrar
Responsibilities
·
Responsible for learning and
development of students outside the classroom;
·
Coordinates with academic manager in
developing and managing co-curricular and learning opportunities;
·
Direct students in establishing and
running activities of various students’ clubs and societies;
·
Supervise and regulate the activities
of students’ clubs and societies so as to conform with the college policies and
procedures;
·
Guide students in developing a
student union constitution;
·
Organize and supervise the student
union elections;
·
Work with student groups and other
members of the college community in developing extracurricular programmes;
·
Help in establishment of a student
culture where students learn to respect differences, take responsibility for
their actions, and exercise leadership;
·
Provide leadership in the development
and implementation of policies and regulations pertaining to student life,
especially those related to alcohol and drug abuse;
·
Administer the policies and
regulations of the college as they pertain to students, including disciplinary
procedures;
·
Serve as ambassador for college with
alumni, students, and community leaders;
·
Direct and assist in planning social,
recreational, and curricular programs;
·
Review reports of student misconduct
cases that require disciplinary action to ensure recommendations conform to
college policies;
·
Guide students accordingly to seek
financial support from financial support providers, such as HELB;
·
Develop a budget for students’
activities and direct appropriations to various activities;
·
Counsel or advise individuals and
groups on matters pertaining to personal problems, educational and vocational
objectives, social and recreational activities, and financial assistance;
·
Any other duties that may be
allocated to you by your supervisors inclusive of teaching some classes.
Qualifications
·
Be a holder of a Diploma or Bachelor’s
Degree in Business Administration/Counseling/ Psychology/Communications or
equivalent
·
Have experience in a distinguished
tertiary college and career experience of not less than 2 years, preferably as
Dean of Students;
·
Demonstrate a good understanding of
the Ministry of Education’s and TVETA’s college guiding policy;
·
Should have outstanding supervisory,
problem analysis and listening skills;
·
Should demonstrate the ability to
grow, support and develop young talents;
·
Should have knowledge of current academics
and curriculum areas relevant to technical institutions;
·
Strong computer skills, including
high level of proficiency in MS Excel, PowerPoint, and Word;
·
Ability to probe for, analyze and
synthesize information, as well as express ideas clearly, both verbally and in
writing;
·
Ability to make quick yet sound
decisions;
·
Ability to work independently,
problem-solve, and be persistent;
·
Personal qualities of integrity,
credibility, self-driven attitude towards work, and commitment to the mission
of the institutions.
Personal Attributes
·
Attentive to details
·
Service oriented
·
Good at planning and organizing
·
Empathetic and sociable
·
Highly diplomatic
·
Skilled in identifying problems and
brainstorming potential solutions
·
Excellent at written and oral
communication as well as presentation
·
Comfortable working independently and
collaboratively
·
Passionate about connecting with
teachers and students
·
Service oriented
·
Excellent at oral and written
communication.
Chaplain/ Counselor
DEPARTMENT: Support
SUPERVISOR: Dean of Students
Responsibilities
·
Implement and oversee a college
guidance program that provides students with a safe and non-judgmental
way to voice their concerns or worries.
·
Assist college administrators
and educators with planning and carrying out College-related programs and
events
·
Analyze student performance in the
classroom to provide guidance and identify potential problems.
·
Learn students’ names, career
objectives and other details so you can better serve them
·
Help students develop academic plans
in accordance with their skills, talents and strengths
·
Work collaboratively with the other
supportive staff
·
Facilitate crisis intervention and
prevention programs
·
Communicate with teachers, parents
and administrators on an ongoing basis about behavioral and academic problems
·
Listen to students’ concerns about
academic, emotional or social problems
·
Help students process their problems
and plan goals and action
·
Mediate conflict between students and
teachers
·
Improve parent/teacher relationships
·
Assist with college applications,
jobs and scholarships
·
Facilitate drug and alcohol
prevention programs
·
Organize peer counseling programs
·
Refer students to psychologists and
other mental health resources
·
Work on academic boards to improve
learning conditions
Qualifications
·
Bachelor’s Degree in Social Work or
related field
·
D. in Social Services or Social Work
preferred but not required
·
3+ years’ experience in a Guidance
Counselor role
·
Experience working with secondary
students a plus
·
Excellent communication and
organization skills
·
Ability to balance
administrative and support services efficiently
Personal Attributes
·
Should have excellent communication
skills.
·
Be nonjudgmental and accepting.
·
Must be able to display empathy
·
Must have excellent problem-solving
skills
·
Possess a strong set of interpersonal
skills
·
Must be flexible
·
Must be self-aware
·
Must display multicultural competency
and adopt a multicultural worldview,
Receptionist
DEPARTMENT: HR &
Administration
SUPERVISOR: HR & Admin
Manager
Responsibilities
·
Will be the face of FIA to visitors,
greet clients and visitors with a positive, helpful attitude and assisting them
in finding their way around the college
·
Uphold and exude high levels of
integrity, professionalism and ethics,
·
Act as the point of contact between
the college administration and internal/external clients
·
Answering phones in a professional
manner, and routing calls as necessary, Screen and direct phone calls and
distribute correspondence
·
Administration of the applicants’
interviews and subsequent registration of those admitted
·
Generating and managing the students’
data base and sharing this with other organs of the college,
·
Preparation for and registration of
candidates for external examinations,
·
Documenting and availing all policy
materials and information to students and other college organs upon request and
·
Documenting all examination related
materials and data for future reference
·
Helping maintain workplace security
by issuing, checking and collecting badges as necessary and maintaining visitor
logs
·
Doing a variety of administrative
tasks including copying, typing, taking notes and making travel plans
·
Preparing meeting and training rooms
·
Assisting colleagues with
administrative tasks
·
Performing ad-hoc administrative
duties
·
Sorting and distributing mails
·
Provide excellent customer service
·
Scheduling appointments
·
Any other duty as may be given from
time to time
Qualifications
·
Diploma in Business
Administration/Business Management or relevant field.
·
Prior experience as a
receptionist/office Admin
·
Competency in Microsoft applications
including Word, Excel, and Outlook
Personal Attributes
·
Consistent, professional in dress and
manner
·
Excellent written and verbal
communication skills.
·
Good time management skills
·
Experience with administrative and
clerical procedures
·
Able to contribute positively as part
of a team, helping out with various tasks as required
College Principal
DEPARTMENT: Academic
SUPERVISOR: Board of Directors
Responsibilities
·
To be responsible for the longer term
planning and development of the College, as contained in the College’s
Strategic Plan covering academic and student matters. To be responsible for
making proposals to the Corporation about the educational character and mission
of the College and its financial, personnel and physical resources and for
implementing the decisions of the organization
·
To be responsible for the formulation
of the College’s academic and other activities for consideration and approval
by the Board
·
To ensure the effective and efficient
management of financial and physical resources.
·
To be responsible for preparing
annual estimates of income and expenditure for consideration and approval by
the donor and the management of budget and resources within the estimates
approved by the Board
·
To ensure the proper and effective
operation of financial, planning and management controls.
·
To advise the Board if its actions or
policies are incompatible with the financial memorandum with the funding
agencies.
·
To provide purposeful and sensitive
organization, direction, and management of the College and leadership of all
staff, teaching and non-teaching.
·
To be responsible for the
appointment, assignment, grading, appraisal, suspension, discipline, dismissal
and determination, within the framework set by the Board
·
To ensure effective arrangements for
the recruitment, progress, welfare and discipline of students.
·
To be responsible for maintaining
student discipline and, within the rules and procedures provided for within the
Articles of Governance, suspending or expelling students on disciplinary
grounds or expelling students for academic reasons.
·
To act as the College’s accounting
officer.
·
To promote and enhance the reputation
of the College, particularly with the community, with schools and other
colleges and with external agencies
·
To facilitate partnership working
where this is of benefit to the College.
·
To represent the interests of the
College and relevant industries as appropriate.
·
Complete in a timely fashion all
records and reports as requested by the Board. Maintain accurate attendance
records.
·
Maintain and account for all student
activity funds and money collected from students.
·
Communicate with the Board regularly
about the needs, successes and general operation of the college.
·
Establish procedures for safe storing
and integrity of all public and confidential college records. Ensure that
student records are complete and current.
·
Protect confidentiality of records
and information gained as part of exercising professional duties and use
discretion in sharing such information within legal confines.
·
Organize and supervise procedures for
identifying and addressing special needs of students including health-related
concerns, and physical, emotional and spiritual needs (keeping the Chaplain
informed of these).
·
Perform any duties that are within
the scope of employment and certifications, as assigned by the Board and not
otherwise prohibited by law or in conflict with contract.
·
Oversee the development of Curriculum
Committee and keep the Board apprised.
·
Nurture both students and teachers to
achieve their greatest potential academically, instructionally
·
Maintain in the college a spirit
conducive to prayer and study.
Qualifications
·
Have a Bachelor’s degree and a
Master’s degree qualification in the relevant field from an accredited and
recognized university;
·
Be registered or registerable with
the relevant professional body (where applicable).
·
Track record of substantial success
in a senior leadership role
·
Knowledge Sound knowledge and
understanding of best practice nationally in regards to teaching, learning,
assessment and quality improvement
·
Successful and motivational
leadership, with an inclusive leadership style, and with experience of leading
change
·
Ability to develop and set strategic
direction
·
Good understanding of the effective management
of people and budgets
·
Successfully leading and coaching
high performance senior teams
·
Thorough understanding and experience
of quality improvement processes
·
Extensive knowledge and experience of
education, Further Education and the issues and challenges facing the sector
·
Effective management of projects to
achieve corporate goals
Personal Attributes
·
An absolute commitment to upholding
the College Values.In particular, commitment:
·
To prioritize the needs of students
and employers
·
To act with integrity, authenticity
& respect at all times
·
To secure continuous improvement and
excellence
·
Commitment to equal opportunity,
diversity and a positive
·
employment culture in the College
·
Inspirational leader with presence
and gravitas
·
Resilience
·
Collaborative and commercial
·
A commitment to excellence.
Librarian
DEPARTMENT: Legal
SUPERVISOR: Principal
Responsibilities
·
Promote and foster the enjoyment of
reading for pleasure, contributing to the development of reading skills.
·
Develop and contribute to the school
wide reading culture through reading programmes, initiatives and events.
·
Provide leadership and support to
teachers on reading engagement and developing life-long readers.
·
Ensure the collection and provides a
wide range of quality reading material, catering for diverse needs and
interests.
·
Promote and foster the enjoyment of
reading for pleasure, contributing to the development of reading skills.
·
Develop and contribute to the college
wide reading culture through reading programmes, initiatives and events.
·
Provide leadership and support to
teachers on reading engagement and developing life-long readers.
·
Ensure the collection and provides a
wide range of quality reading material, catering for diverse needs and
interests.
·
Ensure that the library plays an
integral role in supporting inquiry, and that students have easy access to
print and eResources.
·
Collaborate with teachers to develop
information literacy across the school through participating in or leading
information literacy and digital literacy coaching.
·
Coordinate school-wide guidance and
training for all staff and students in effective use of resources.
·
Develop a collection that has
relevant resources in a variety of formats to support inquiry learning.
·
Develop, review and maintain the
library’s guiding documents, in collaboration with senior school staff.
·
Prepare annual budgets for library
resources and capital expenditure, in accordance with school policy and
practice.
·
Ensure library expenditure is
appropriately managed.
·
Promote the library services and
resources to all staff and students
·
Maintain up-to-date school library
procedures documents
·
Lead the library team, ensuring their
appropriate training, and regular performance appraisal.
·
Represent the library on IT,
resource, or curriculum committees.
·
Attend staff meetings and briefings.
·
Collaborate with teaching and
literacy staff to ensure that the library is seen and used as a reading and
research resource.
·
Be a professional and supportive
member of the college community.
·
Proactively engage in professional
development opportunities and performance appraisal.
Qualifications
·
Library management and systems
·
Knowledge of Kenyan Curriculum
·
School library collection development
and learning resources
·
Information and digital literacy
skills and their links with the library
·
Staff management
·
Planning and organization
·
Financial management
·
Excellent oral and written
communication skills
·
Collaboration with IT and teaching
staff
·
Effective online search skills and
use of online tools
·
Time and stress management
Personal Attributes
·
Staff management
·
Planning and organization
·
Financial management
·
Excellent oral and written
communication skills
·
Collaboration with IT and teaching
staff
·
Effective online search skills and
use of online tools
·
Time and stress management
Accountant
DEPARTMENT:
Administration
SUPERVISOR: Administrator
Responsibilities
·
Ensure timely collection of school fees
·
Prepare, examine, or analyze
accounting records, financial statements, or other financial reports toassess
accuracy, completeness, and conformance to reporting and procedural standards.
·
Develop and provide timely financial
accounting reports for management consumption
·
Compute taxes owed and prepare tax
returns, ensuring compliance with payment, reporting or other tax requirements.
·
Analyze business operations, trends,
costs, revenues, financial commitments, and obligations, to project future
revenues and expenses or to provide advice.
·
Maintain or examine the records
pertaining to regulatory agencies.
·
Advise management about issues such
as resource utilization, tax strategies, and the assumptions underlying budget
forecasts.
·
Represent the school in discussions
with the revenue authority and provide support during litigation involving
financial issues.
·
Ensure timely fees collection
·
Manage petty cash
·
Manage all salary payments and
deductions eg NSSF, NHIF
Key Performance Measures:
·
Timely collection and banking of
school fees
·
100% clear, complete and
comprehensive record keeping eg petty cash transactions, bills, invoices
·
The school meets the statutory tax
requirements
·
Timely submission of reports to the
Finance Officer
Qualifications
·
Bachelor’s degree in Business
Administration,BCOM or equivalent
·
CPA II and above.
·
Strong analytical and organizational
skills
·
Ability to prepare standard financial
reports on a regular basis
·
Proven computer literacy in Microsoft
Office or related programs
·
Experience in using financial
accounting packages and working in a computerized environment
·
Proven ability to work well with a
diverse range of internal and external stakeholders and to act ethically
·
Strong work ethic, based on proactive
planning and personal responsibility
·
Customer service skills
·
Over 5 years of relevant work and
progressive experience preferably gained through working in a busy service
oriented organization
Personal Attributes
·
Critical thinking skills
·
Trustworthiness
·
Undoubted integrity
·
Time management skills
·
Good communication skills
College Administrator
DEPARTMENT: Academic
SUPERVISOR: CEO
Responsibilities
·
Provide administrative support to a
team of lecturers, tutors or teachers
·
Manage the student life cycle from
registration/admission to graduation/leaving
·
Work with academic boards, governing
bodies and task groups
·
Assist with recruitment, public or
alumni relations and marketing activities
·
Draft and interpret regulations
·
Deal with queries and complaints
procedures
·
Coordinate examination and assessment
processes
·
Maintain high levels of quality
assurance, including course evaluation and course approval procedures
·
Use information systems and prepare
reports and statistics for both internal and external use
·
Participate in the development of
future information systems
·
Contribute to policy and planning
·
Manage budgets and ensure financial
systems are followed
·
Purchase goods and equipment, and
process invoices
·
Supervise other administrative staff
·
Communicate with partner
institutions, other institutions, external agencies, government departments and
prospective students
·
Organize and facilitate a variety of
educational or social activities.
Qualifications
·
Have a Bachelor’s degree in
Business Admin or relevant qualification field from an accredited and
recognized university;
·
Excellent IT skills to include email,
word-processing, mail-merge and databases (Microsoft Suite)
·
Ability to work independently and
take initiative when appropriate.
·
Ability to pay close attention to
accuracy and detail
·
Highly developed organisational
skills
·
Ability to work under pressure (in
the School environment)
·
Ability to maintain good records to
ensure effective reporting of information
·
Good interpersonal and communication
skills for interacting with a diverse range of contacts
·
Good team working skills
·
An understanding of the necessity for
maintaining strict confidentiality, where appropriate
·
Sound time management skills,
including ability to determine priorities and deal with conflicting deadlines.
Flexible working approach
Personal Attributes
·
Attentive to details
·
Service oriented
·
Good at planning and organizing
·
Empathetic and sociable
·
Highly diplomatic
·
Skilled in identifying problems and
brainstorming potential solutions
·
Excellent at written and oral
communication as well as presentation
·
Comfortable working independently and
collaboratively
·
Passionate about connecting with
teachers and students
·
Service oriented
·
Excellent at oral and written
communication.
Cashier
DEPARTMENT: Finance
SUPERVISOR: Accountant
Responsibilities
·
Receive and post cash transactions
and perform related cashier functions including change fund, daily balancing of
funds.
·
Answer inquiries regarding student
accounts.
·
Prepare bank deposits verifying
amounts against the computer reports.
·
Maintain appropriate files of all
payments received.
·
Calculate charges and refunds; verify
student loan and grant amounts.
·
Set up payment plans and mail bills
for student accounts to students, employer or governmental agencies.
·
Assist auditors when needed.
·
Perform assigned responsibilities,
duties, and tasks according to established practices, procedures, techniques,
and standards in a safe manner and with minimal supervision.
·
Ability to organize data and draft
reports on daily, weekly and monthly basis
·
Maintaining daily account of the
daily transactions and balancing accounts at the end of each day
·
Any other duty as may be given from
time to time
Qualifications
·
Diploma in Business
Administration/Business Management, Accounting, CPA, Mathematics, actuarial
science or relevant field.
·
Competency in Microsoft applications
including Word, Excel, and Outlook
Personal Attributes
·
Knowledge of department and college
policies, procedures, and practices with the ability to answer work related
questions
·
Knowledge of basic accounting
procedures money management, and computer skills.
·
Knowledge of general office
procedures and filing systems.
·
Ability to perform simple arithmetic
calculations.
·
Excellent communication and customer
service skills.
·
Ability to make rapid and accurate
calculations on a ten-key calculator.
·
Ability to shift quickly between
several tasks without loss of continuity.
·
Ability to operate telephone,
computer, copy machine, and other typical office equipment.
·
Ability to examine documents for
accuracy and completeness.
·
Ability to handle confidential
matters judiciously.
·
Ability to plan, organize and
implement assigned responsibilities and to work well under pressure to meet
established deadlines.
·
Ability to work accurately and
efficiently in a fast paced environment with frequent interruptions
Cleaner
DEPARTMENT: Administration
SUPERVISOR: HR & Admin Manager
Responsibilities
·
Daily, weekly and periodic cleaning
duties relating to classrooms,Toilets, offices, student accommodation and
recreational areas.
·
Ensure areas are locked after
servicing (unless otherwise directed).
·
Collect and return keys to the office
after each shift.
·
Have a knowledge and understanding of
fire procedures as laid down by the college in compliance with OSH Act.
·
Carry out any reasonable duty
requested by the management.
·
Look after and clean daily all
equipment used. Ensure chemicals are locked away after use
·
Report any faults in equipment or
maintenance required to fixtures and fittings.
·
Report any accident and perform
duties in accordance with the Health and Safety at Work Act
·
Deliver excellent Customer Service
·
Sweep floors with brushes or mop
sweepers.
·
Mop with wet or damp mops
·
Vacuum carpeted areas, stairwells,
corridors, common room, offices and “spot” clean carpets.
·
Dust, wipe, wash or polish as
necessary – furniture, ledges, windowsills, external surfaces of cupboards,
skirting boards, mirrors, pipework, shelves and fitments.
·
Clean toilets, hand basins, sinks and
shower areas.
·
Clean kitchen equipment, Cookers,
fridges, fridges/freezers, microwaves, tables, chairs, bins, cupboards and work
surfaces.
·
Any other duty as may be given from
time to time
Qualifications
·
Previous cleaning experience within
an environment where a high standard is expected
·
Working without direct supervision
·
Proven customer service experience.
·
Ability to work flexibly within a
team
·
Able to communicate in English or
Swahili.
Personal Attributes
·
The post-holder needs to have a
strong work ethic and take pride in their work, carrying it out to a high
standard. A full understanding of the role that the Department plays within the
life of the College and the impact that it has will aid this.
·
Good communicate skills are required
so that the post-holder can build a good rapport with all College Fellows,
staff, students and visitors and interact with them in a friendly and helpful
manner.
·
The person needs to develop and
maintain good working relationships and communicate positively and clearly
within his or her team.
How to Apply
If you meet the above qualifications,
skills and experience send CV and Cover letter to careers@fia.ac.kewith the position as a subject line on or before 20/9/2018.