Front Office Administrator
Location: Nakuru
The front office Executive should
have a friendly and easy going personality while also being very perceptive and
disciplined.
Responsibilities
Requirements
Location: Nakuru
Employment Type: Full Time
Job Level: Entry level
Salary Expectation: Kshs.
30,000-45000.
Job Summary
Job Description
Username Investment Limited is a fast
growing Kenyan based real-estate development and Investment Company. At
Username, we desire to provide the current and upcoming generations with a
place they can call home.
We are seeking to recruit a pleasant self-driven
Front Office Administrator to undertake all receptionist and clerical duties at
the desk of our main entrance. You will be the “face” of the company to all
visitors and will be responsible for the first impression we make.
The ideal candidate should have a
friendly and easy going personality while also being very perceptive and
disciplined. You should be able to deal with complaints and give accurate
information. A customer-oriented approach is essential. The goal is to make
guests and visitors feel comfortable and valued while on our premises.
Responsibilities
·
Promote Username corporate brand by
ensuring the office constantly adorns the corporate image.
·
Procure office equipment and supplies
and maintain a sufficient stock of office stationery and supplies.
·
Ensure all visitors are assisted
promptly and professionally
·
Responding to customer queries
·
Managing correspondence and dispatch
both internal and externally
·
Liaising with various service
providers
·
Sets up and arranges meetings,
facilities and travel arrangements as required
·
Maintaining files, materials,
information, schedules and legal documents
·
Maintains office hygiene
·
Support staff on admin and
operational issues
·
Contributes to team effort by
accomplishing related results as needed
·
To ensure that the presentation of
the office and the reception area is clean and immaculate at all times.
·
Oversee all services provided on a
regular basis and ensure that all office running related bills are paid on
time.
·
Assist the Human resources and
management with internal event planning.
·
Control human traffic at the front
office by efficiently linking visitors to their hosts
·
Managing office petty cash
·
Responding to calls for all assigned
telephones
·
Resolve administrative problems and
inquiries
·
Filing and documentation of all
office related payment vouchers, receipts, invoices.
Key Performance Indicators
·
Maintain a high sense of Integrity
and professionalism
·
Ability to multitask
·
Create strong customer relations
·
To ensure the efficiency of
day-to-day operations, document control and compliance
·
Demonstrate competency in all
operational aspects of reception including meeting scheduling, distributing
mail, filing, and answering the phone, etc.
Requirements
·
2 to 3 Years’ experience in office
administration, front office or receptionist roles.
·
A Bachelor’s degree in any related
field is required
·
Demonstrated ability to manage
multiple tasks and competing deadlines
·
Experienced providing executive
assistance and support to management and staff.
·
Strong communication and
interpersonal skills
·
Good attention to detail, organized,
efficient and decisive.
·
High degree of accuracy.
·
Ability to work independently and as
part of a team.
·
Ability to maintain a pleasant
personality and calm down irate clients.
·
Any other duties as reasonably
requested by Management.
How to Apply
Send your CV/resume for consideration
and shortlisting to recruitment@username.co.ke so as to reach us on or before Friday 21st September
2018.