Business Administration Assistant
Cytonn Investments is an independent investments management firm, with offices in Nairobi – Kenya and D.C. Metro – U.S. We are primarily focused on offering alternative investment solutions to global and local institutional investors, individual high net-worth investors, and diaspora investors interested in the East-African region.
Our investments are in real estate
and private equity. Real estate investments are made through our development
affiliate, Cytonn Real Estate, where we currently have over Kshs. 82 billion
(USD 820 mn) of projects under mandate across ten projects. In private equity,
we invest in banking, insurance, education, and hospitality. Our financial
services investments in Sub Saharan Africa are made through our Cytonn
Financial Services Fund (CFSF) through which we are the 5th largest shareholder
in NIC Bank in Kenya. Investments in education and hospitality are made through
Cytonn Education Services and Cytonn Hospitality, respectively.
Responsibilities
Qualifications
Cytonn Investments is an independent investments management firm, with offices in Nairobi – Kenya and D.C. Metro – U.S. We are primarily focused on offering alternative investment solutions to global and local institutional investors, individual high net-worth investors, and diaspora investors interested in the East-African region.
Reporting to the Business
Administration Associate, the Administration Assistant will be the first point
of contact for the office, answer all incoming phone calls in a pleasant and
informed manner for the purpose of providing information and responding to
queries.
Responsibilities
·
Managing the office by ensuring that
facilities are clean and standards maintained
·
Oversee all aspects of front office
co-ordination – maintain a visitor’s register, handle and direct inquiries and
ensuring the reception area is manned at all times
·
Screen, welcome and manage all
visitors and vendors by settling them, recording their details, and giving them
the required attention
·
Switchboard management including
receiving, transferring and giving appropriate answers to incoming calls and
providing a call log summary
·
Monitor inventory levels of office
supplies on a regular basis and ensuring that the re-order process is done in a
timely manner
·
Assist in planning and coordinating
team activities and events such as book reading and cake cutting
·
Prepare and ensure delivery of mails
to appropriate offices
·
Receiving, checking and signing for
various deliveries in the office
·
Chairing departmental meetings and
taking minutes
·
Organizing Saturday lunch for staff
members
·
Ensuring all office equipment are
working
·
Following up on suppliers’ payments
·
Tracking of any items/assets that are
entering or leaving the building and ensuring they have the appropriate
approvals and exit passes
·
Any other tasks as asigned from time
to time
Qualifications
·
Must have achieved at least a C- or
equivalent in high school
·
A diploma certificate in a business
related field
·
Be committed to succeeding in a team
context
·
Excellent communication
·
High levels of energy and enthusiasm
and ability to work long hours and under pressure to deliver timely
solutions/deliverables
How to Apply