UNHCR Kenya
Job Title: Administrative / Finance Assistant
Define the role of the position
within the team,describing its leadership role, if any, it’s external /
internal work relationships or contacts, the contextual environment in which it
operates and the scope of supervision received, and where applicable, exercised
by the incumbent.
Job Title: Administrative / Finance Assistant
Vacancy Notice: IVN/EVN/KEN/NBI/18/013
INTERNAL / EXTERNAL
Position Number:10018271
Location: Nairobi
Position Grade: G4
Organizational Context
The Admin / Finance Assistant
provides clerical assistance to the immediate supervisor and/or Head of the
Office to ensure that routine services and activities within the admin /
finance domain are properly implemented.
Subject to the nature of the
task/assignment in hand, he/she will receive regular guidance from his/her
supervisor. As per specific instructions, the incumbent may require liaising
with other internal or external entities, to ensure effective delivery of
services and achievement of objectives.
The nature of certain
personnel/administrative tasks requires discretion and confidentiality as per
UNHCR standards and practices. The incumbent’s workload and the assignments
will remain under constant scrutiny and direction of the supervisor.
Accountability
N/A
Responsibility
·
Assists in maintenance of financial
records and monitoring systems to record and reconcile expenditures,balances,
payments, statements and other data for day-to-day transactions and reports;
·
Prepares recurring reports as
scheduled and special reports as required for budget preparation,audits or
other reasons;
·
Prepares detailed cost estimates and
participates in budget analysis and projections as required;
·
Assists in processing of
entitlements, issuance of contracts and maintenance of various personnel
records and files;
·
Prepares correspondence and reports,
as required, on general administrative and financial tasks.
·
Assists in the preparation of office
budgets applicable to staff and servicing costs and maintains budgetary control
records.
·
Assists in requisitions of office
supplies and equipment locally and abroad and arranges for control of
distribution and maintenance of appropriate inventory records;
·
Performs other duties as required.
Authority
N/A
Essential Minimum Qualifications and Experience
·
Completion of Secondary education or
equivalent technical or commercial school with certificate/training in Business
Administration,Finance, Office Management, Human Resources or other related
field.
·
Minimum 3 years of job experience
relevant to the function;
·
Computer skills (MS office and People
Soft applications).
·
Fluency in English and working
knowledge of another relevant UN language or local language (as applicable in
the duty station).
·
In offices where the working language
is not English, excellent knowledge of UN working language of duty station and
working knowledge of English.
Desirable Qualifications & Competencies
·
Knowledge in UNHCR admin and
financial rules, procedures and processes;
·
Knowledge and working experience of
MSRP (Peoplesoft);
·
Completion of UNHCR learning
programmes or specific training relevant to functions of the position.
·
Knowledge of another relevant UN or
local languages.
Competencies
Cross-Functional Competencies
·
Analytical Thinking
·
Planning and Organizing
Submission of Applications
This vacancy is open for qualified
Kenyans ONLY.
Female candidates are encouraged to
apply.
Before applying to a vacancy,
candidates should download the Personal History Form (PHF) and relevant Supplementary
Sheet. Attach the PHF and/or sheet to your application for the
position..
Please note that only the present
signed PHF and Supplementary Sheet(s), if any, will be considered as valid
application documents. No CVs, old P.11 form or other UN agency application
forms will be accepted.
CLICK
HERE to apply online.
Closing Date: 2018-10-10
Short listed candidates will be
invited for a written and then oral interview.