Administration Assistant II
Jamii Sacco is a membership Cooperative Society registered under the Cooperative Societies Act Cap 490 (Amended 2004) of the laws of Kenya and licensed by SASRA.
The following position is vacant and
the Sacco would like to fill it:
Roles
Qualifications
Jamii Sacco is a membership Cooperative Society registered under the Cooperative Societies Act Cap 490 (Amended 2004) of the laws of Kenya and licensed by SASRA.
The objectives for which the Society
was established are to organize and promote the quality of life of the members
by providing quality financial products and services.
Assistant II – Administration
Job Type: Contract – 3 Years
Location: Nairobi
REF. JSS/HR- AA -II/2018
Roles
Reporting to the Manager, Human
Resource & Administration the job holder plans, directs and coordinates the
administrative support services of the SACCO namely: office services, working
equipment, transport, mail and office allocation.
·
Support in the HR department ensuring
planned programs and other activities are accomplished as per plan.
·
Support with the management of
interns/attaches by ensuring ideal students are attached within the right
departments with the required documentations.
·
Management of time sheets and leave
plan for the year and provide monthly reports concerning the same.
·
Document human resources actions by
completing forms, reports, logs and other records.
·
Implement human resources department
and organization mission by completing related results as required.
·
Handle incoming and outgoing mail,
deals with correspondence ensuring proper presentation and uniformity to
corporate standards.
·
Support the Human Resource Manager in
management of the Medical insurance cover and other insurance matters.
·
Assist in managing office space and
office equipment and monitoring administrative costs
·
Assist in managing the company
vehicles by coordinating vehicle maintenance and motor vehicle insurance
activities,
·
Ensure cleanliness, health and safety
in the organization.
·
Ensure proper office space allocation
for staff and utilization
Qualifications
·
Diploma in Business Administration or
Diploma in Human Resource Management
·
Proven 2 years’ experience in Office
Administration
·
Computer Literacy
·
Good understanding of office
management
·
Well-organized
·
Good communication and interpersonal
skills
·
Ability to manage multiple priorities
and meet required deadlines.
·
Ability to resolve conflicts arising
in the work environment.
·
Ability to work with minimum
supervision.
General Requirements
·
Planning & Organizing
·
Leadership
·
Commercial Awareness
·
Decisiveness
·
Interpersonal Sensitivity
·
Adaptability
Other Requirements
·
Police clearance certificate
(Certificate of Good Conduct)
·
Tax compliance certificate from the
Kenya Revenue Authority (KRA).
·
A clearance certificate from the
Ethics and Anti-Corruption Commission (EACC)
·
A clearance certificate from Credit
Reference Bureau (CRB)
How to Apply
Applications together with a CV (that
includes notable achievements, work experience, current remuneration,
qualifications, names of three referees (two of whom must have supervised the
candidate at some point), telephone contact, email address, copies of academic
and professional certificates as well as relevant testimonials should be
addressed to the following;
The Chief Executive Officer,
Jamii Sacco Society Ltd,
P O Box 57929-00200,
NAIROBI.
The envelope clearly marked with the
reference number should be received on or before Wednesday, 19th September,
2018 at 12.00 noon. Only short-listed candidates will be contacted.
Jamii Sacco Society is an equal
opportunity employer and any canvassing will lead to automatic
disqualifications.