Office Manager/ Administrator Job in Nairobi, Kenya (100K)

Office Manager / Administrator

Location: Nairobi

Salary: 100K

Our client is an established company in Nairobi offering tours & travel, car rental & hires services.

They seek to employ an Office manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.

A successful Office manager should also have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties.

Responsibilities

·         Schedule meetings and appointments

·         Organize the office layout and order stationery and equipment

·         Maintain the office condition and arrange necessary repairs

·         Partner with HR to update and maintain office policies as necessary

·         Organize office operations and procedures

·         Coordinate with IT department on all office equipment

·         Ensure that all items are invoiced and paid on time

·         Manage contract and price negotiations with office vendors, service providers and office lease

·         Manage office G&A budget, ensure accurate and timely reporting

·         Provide general support to visitors

·         Assist in the onboarding process for new hires

·         Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)

·         Liaise with facility management vendors, including cleaning, catering and security services

·         Plan in-house or off-site activities, like parties, celebrations and conferences

Qualifications

·         Degree in BA, Front office management, Public relations Secretarial Studies or related field

·         Proven experience as an office manager, Front office manager or Administrative Assistant, Receptionist or other similar role

·         At least 4 years’ experience managing an office

·         Knowledge of office administrator responsibilities, systems and procedures

·         Proficiency in MS Office (MS Excel and MS Outlook, in particular)

·         Hands on experience with office machines (e.g. fax machines and printers)

·         Familiarity with email scheduling tools, like Email Scheduler and Boomerang

·         Excellent time management skills and ability to multi-task and prioritize work

·         Attention to detail and problem solving skills

·         Excellent written and verbal communication skills

·         Strong organizational and planning skills in a fast-paced environment

·         A creative mind with an ability to suggest improvements

How to Apply

Please only send your CV quoting the job title in the email subject (Office Manager) to: recruit@executiveconnections.co.ke before 30th August 2018.

N.B: Please DO NOT apply if you do not meet the above minimum set selection criteria.

Only shortlisted candidates will be contacted for interviews.

N.B: We do not charge any fee for receiving your CV.