Job
Vacancy: Office Manager / Administrator
Location: Nairobi
A successful Office manager should
also have experience with a variety of office software (email tools,
spreadsheets and databases) and be able to accurately handle administrative
duties.
Location: Nairobi
Salary: 100K
Our client is an established company
in Nairobi offering tours & travel, car rental & hires services.
They seek to employ an Office manager
to organize and coordinate administration duties and office procedures. Your
role is to create and maintain a pleasant work environment, ensuring high
levels of organizational effectiveness, communication and safety.
Duties &
Responsibilities:
·
Schedule meetings and appointments
·
Organize the office layout and order
stationery and equipment
·
Maintain the office condition and
arrange necessary repairs
·
Partner with HR to update and
maintain office policies as necessary
·
Organize office operations and
procedures
·
Coordinate with IT department on all
office equipment
·
Ensure that all items are invoiced
and paid on time
·
Manage contract and price
negotiations with office vendors, service providers and office lease
·
Manage office G&A budget, ensure
accurate and timely reporting
·
Provide general support to visitors
·
Assist in the onboarding process for
new hires
·
Address employees queries regarding
office management issues (e.g. stationery, Hardware and travel arrangements)
·
Liaise with facility management
vendors, including cleaning, catering and security services
·
Plan in-house or off-site activities,
like parties, celebrations and conferences
Qualifications
& Requirements:
·
Degree in BA, Front office
management, Public relations Secretarial Studies or related field
·
Proven experience as an office
manager, Front office manager or Administrative Assistant, Receptionist or
other similar role
·
At least 4 years’ experience managing
an office
·
Knowledge of office administrator
responsibilities, systems and procedures
·
Proficiency in MS Office (MS Excel
and MS Outlook, in particular)
·
Hands on experience with office
machines (e.g. fax machines and printers)
·
Familiarity with email scheduling
tools, like Email Scheduler and Boomerang
·
Excellent time management skills and
ability to multi-task and prioritize work
·
Attention to detail and problem
solving skills
·
Excellent written and verbal
communication skills
·
Strong organizational and planning
skills in a fast-paced environment
·
A creative mind with an ability to
suggest improvements
How to Apply
Please only send your CV quoting the
job title in the email subject (Office Manager) to:
recruit@executiveconnections.co.ke before 30th August 2018.
N.B: Please DO NOT apply if you do
not meet the above minimum set selection criteria.
Only shortlisted candidates will be
contacted for interviews.
N.B: We do not charge any fee for
receiving your CV.