Terre des hommes (Tdh)
Function: Assistant
Function: Assistant
Job title: Admin Assistant
Location: Dadaab
Reports to (Hierarchically):Log/Admin Officer Dadaab
Number of subordinates:4
Position Grade: F
Working time in % : 100%
Starting date: 15th September 2018
Length: 3.5 Months
Context: Terre des hommes (Tdh) launched its
activities in Kenya in January 2011. Tdh provides support to children in Dadaab
refugee camp and in Korogocho slums. Tdh also implements health and nutrition
projects in Garissa County.
General description of the position: Manages and organises the Logistics, Administration and HR of
the dadaab base in close collaboration with the Log/Admin Officer and Area
Program Manager.
With the support and under the
supervision of the the Log/Admin Officer, responsible for logistics,administration
and human resources support for Tdh intervention in dadaab in collaboration
with the Project Manager. He or she will conduct his or her duties in respect
of the Charter of Terre des hommes and the Tdh Child Safeguarding Policy.
Terre des hommes expects that its
contractors’ professional conduct reflect proper behaviour in accordance with
local culture and traditions. He or she assures the moral protection of the
name of Terre des hommes and upholds in all circumstances the interests of the organization.
Tdh intervenes without any
affiliation to politics, religion or financial profit. The incumbent will
direct his or her activities and engagements without preoccupation of
political, racial or religious affiliation.
S/he is able to make independent
decisions and actions in his/her field of activity.
Specific Job Descriptions:
Cash Management
·
Manage the cash box of the office,
under the supervision of the the Log/Admin Officer. The Support Services
Coordinator have the right to verify randomly the cashbox balance.
Project support
·
Responsible for the correct
implementation of Tdh procurement and supply chain procedures in compliance
with donor requirements.
·
In coordination with the Programme
staff, ensure forecasting of purchases and material delivery (for office and
project sites’ needs).
·
Lead and support in monthly logistics
budget forecast planning and monitoring of expenses.
Procurement
·
Coordinate with the Programme staff
for monthly follow-up of purchase requests.
Contracts Management
·
Responsible for coordination of
transport of all supplies and equipment to and from site in Garissa County.
·
Stipulate & manage contracts for
vehicles and all other logistical services, in close collaboration with field
managers.
·
Responsible for contracts management
(calls to tender, vehicles, service contracts or miscellaneous rental).
Fleet management
·
Responsible for the follow-up on
contractual commitments for the rental vehicle fleet in Garissa County.
·
Responsible for vehicle fleet
maintenance. Ensure good state/performance of all vehicles.
Stock/Assets management
·
Coordinate with Programme Managers
and support teams on fleet requirements and ensure an appropriate provision of
vehicles.
·
Responsible with the field teams for
the correct implementation of Tdh stock and physical asset management
procedures in line with donor requirements.
·
Ensure maintenance of transparent
stock management systems including documented monthly inventory controls and
spot checks.
Logistics
·
Responsible for office/guest houses
maintenance (water, electricity, generator, painting, etc.) for all Tdh
premises in dadaab County.
·
Responsible for the equipment
maintenance (computers, printers, photocopiers, fridges, generators, etc.).
·
Provide punctual support to programme
activities through provision of needed supplies and equipment, performance of
maintenance in the projects’ facilities, and other logistics needs arising
during implementation.
HR management
·
Support the the Log/Admin Officer in
the contractual placement of the human resources and keep the records of daaab
based and Inpatriate staff updated, under direction of the the Log/Admin
Officer or Finance/Admin Officer based in Nairobi.
·
Prepare and make payment of unskilled
workers.
·
Work as liaison between staff and
Finance/Admin Officer based in Nairobi.In order to smooth any problem and
maintain a high standard of HR management.
·
Keep him/herself updated about the
local Employment Act and local taxes and contributions
Administration
·
Support the Logistics Department in
filling the yearly office assets inventory.
·
Pay suppliers under Project Managers
or Admin/Log officer’s request and double check the acceptability of the
expenditure.
Coordination
·
Ensure and facilitate the
communication and information sharing within the team and the department, and
contribute to the team responsibilities.
·
Work in close collaboration with
other departments.
Security
·
Comply with Tdh Security Regulations
Abuse Prevention Policy – Operational
Risk Management
·
Commit to respect Tdh Risk Management
Policies including: Child Safeguarding Policy, Safety and Security Policy and
Anti-Fraud/Corruption Policy, Whistle Blowing Policy
·
Commit to ensure the best
implementation possible of the Tdh Risk Management Policies
·
Commit to inform supervisors and to
deal with any cases, allegations, or possibility of transgression, even
potential, of the Tdh Risk Management Policies.
Others
·
Undertake all other duties that may
be determined by the Support Services Coordinator and/or Country Representative
and that are compatible with the job.
Competencies: Strong knowledge about
Procurement procedures in emergency context
Skills: Good analytical, computer,
problem solving and report writing skills required
Languages: Proficiency in English and
Swahili
Other: Previous working experience
with INGO`s in emergency context, Awareness about garissa county.
Job title: Psychosocial Counsellor
Categories: Collaboration
Function: Officer
Location: Dadaab, Garissa
Reports
to (Functionally):Child
Protection Senior Officer
Number
of subordinates: 2 assistant counsellor and 28
community workers
Position
Grade: E
Working
time in % : 100%
Job
Description – Psychosocial Officer – Dadaab
Starting
date: 1st September, 2018
Length: 4 Months
Context: Terre des hommes (Tdh) launched its activities in Kenya in
January 2011. Tdh provides support to children in Dadaab Refugee Camp and in
Korogocho slums. Tdh also implements WASH, Child Protection, health and
nutrition projects in Garissa County.
General
description of the position: Reporting
to his/her immediate supervisor,the Psychosocial Counselor provides
psychosocial support to the refgee children and families in Hagadera, monitor
the activities in the two child friendly centers and girls screened areas and
provide technical support to the center supervisors, Animators and Assistant
counsellors.
Specific
Job Descriptions:
Responsibility:
Psychosocial support
Aim: To ensure all psychosocial activites are done in
Hagadera camp.
Activities:
Responsibility:
·
To provide psychosocial support to
selected cases of high risk or cases in need of specialized psychosocial
support or mental health interventions.
·
Participate in need assessments and
project evaluations aiming at contributing to the development of the child
protection programme strategy for the refugee community project in Dadaab
refugee complex and in four villages of the host communities.
·
To support in the development of
intervention criteria for the psychosocial cases and design appropriate
technical responses to psychosocial and mental health cases.
·
Provide training and supervising the
CP team and community based structures on the management of children and
families with basic psychosocial and mental concerns.
·
Train CP team members on the child
friendly interviews techniques and implementation of psychosocial assessment.
·
Under the supervision of the Child
Protection Senior Officer, coordinate with the Child Protection BID/ Case
Management Officer on assistance response to cases of children in need of
psychosocial interventions.
Responsibility:
Conduct Mobile monthly CFS and monitor the two CFS in Hagadera and one CFS in
Alinjugur.
Aim: Conduct mobile monthly CFS.
Activities:
·
Ensure monthly mobile Cfs are
conducted in the camp.
·
Train and monitors the animators on
the mobile Cfs.
·
Ensure children who can’t access the
centres are reached through the monthly mobile Cfs.
·
Ensure the centre activities are
conducted.
·
Provide technical support to the
centre supervisors.
·
Monitor the two girl screened areas.
·
Plan the leave schedule for the
center supervisors.
·
Ensure that children living with
disabilities are incorporated into centre activities.
Responsibility:
Renovation of the CFS in Alinjugur.
Aim: Conduct situational anaylsis on what the center
requires.
Activities:
·
Conduct and assessment on the Cfs .
·
Plan with the logistic team on what
the centre needs.
·
Train the community members who are
willing to volunteer on basic counselling skills.
·
Ensure all the activities are carried
out in the center.
Responsibility:
Provide psychosocial support to the 4 villages.(Alinjugur,Welmarer,Yumbis and
Borehole)
Aim: Ensure chidren in the four villages receive
psychosocial services.
Activities:
·
Provide group and individual therapy.
·
Identify and screen children with
psychosocial distress.
·
Work in close collaboration with
other departments.
Responsibility:
Report writing
Activities:
·
Develop unit reports.
·
Work closesly with the data officer
for efficient documentation of psychosocial work.
·
Develop referrals for high risk cases
and ensure regular follow up of the cases.
·
Participate and represent Tdh in
relevant working group meeting at the camp level.
·
He/she will conduct his or her duties
in respect of the Charter of Terre des hommes and the Tdh Child Protection
Safeguarding Policy.
Terre des hommes expects that its
staff professional conduct reflects proper behaviour in accordance with local
culture and traditions. He/she assures the moral protection of the name of
Terre des hommes and defends in all circumstances the interests of the
movement.
Tdh intervenes without any
affiliation for politics, religion or financial profit. He/she will direct his
or her activities and engagements without preoccupation of political, racial or
religious affiliation.
Abuse
Prevention Policy – Operational Risk Management
·
Commit to respect Tdh Risk Management
Policies including: Child Safeguarding Policy, Safety and Security Policy and
Anti-Fraud/Corruption Policy, Code of Conduct, Whistle Blowing Policy.
·
Commit to ensure the best
implementation possible of the Tdh Risk Management Policies.
·
Commit to inform supervisors and to
deal with any cases, allegations, or possibility of transgression, even
potential, of the Tdh Risk Management Policies.
Competencies
This position requires personal,
social and leadership competencies, technical and methodological competency.
Skills:
·
Good facilitation skills.
·
Problem solving skills.
·
Competency in computer applications
and packages.
Requirements
·
Minimum bachelor degree in psychology
or related field from a recognized university, clinical experience is a plus.
·
Experience in use of community based
approaches for the management of psychosocial and mental health issues.
·
Experience in application of
innovative/creative and evidence based psychosocial and mental health issues.
·
Minimum of three years’ experience
with prominence in psychosocial and mental health assignments.
·
Experience in case management
including management of case conferences.
·
Project reporting and evaluation
experience.
·
Staff supervision experience.
·
Fluency in English, Kiswahili and
Somali Language, and knowledge of Somali culture and traditions is a plus.
Languages: Fluent in English, Swahili and Somali
Other: Knowledge of Garissa and Dedaab Refugee camp context.
Application
modalities:
Only candidates that fit the
requirements above are invited to submit a covering letter, CV, references, and
copies of academic and professional certificates, (if requirements are not met
or application is incomplete, the application will not be considered).
The Application should be emailed
tdhkenyarecruitment@gmail.com.
Kindly indicate the position on the
subject line of the e-mail – only applications which will have complied with
this request will be shortlisted.
Kindly note only applications sent to
this email address will be considered.
Closing date for the application of
this position is 22nd August, 2018
Only shortlisted candidates will be
contacted for a written test and oral interview.
Tdh’s recruitment and selection
procedures reflect our commitment to protect children’s rights, which includes
the prevention of all forms of child abuse.
Tdh is an equal opportunity employer.
