Field Officer
Duty Station: Nairobi, Hub Eastern and Southern Africa
Forum Syd Hub Eastern and Southern
Africa is looking for a Field Officer for its Wajibu Wetu Programme.
Responsibilities
Qualification
Duty Station: Nairobi, Hub Eastern and Southern Africa
Duration of Assignment:3 year fixed-term (Renewable)
Organizational Context: Forum
Syd is a Swedish civil society organization focusing on democracy and human
rights, gender equality, and environment and climate change. Forum Syd vision
is “a just and sustainable world where all people have the power to effect
change”.
Wajibu Wetu Programme: Wajibu
Wetu Programme is a 3 year initiative supported by the Embassy of Sweden,
Nairobi. The programme works with media, cultural and gender focused civil
society organizations to reach out to a critical mass of right-holders to
deepen democracy, strengthen inclusive citizen participation and accountability
at the national level.
This is done through creative avenues
like the use of music, traditional and new media, artivism (art for activism),
cultural festivals, documentaries, investigative journalism among others by
more than 40 national and grassroots civil society organizations.
Purpose of the Position: The
Field Officer position works under the supervision of the Programme Manager and
will assist in data collection, analysis, quality assurance and learning
activities to help ensure accountability and efficiency from start to finish
for all projects, both new and established throughout Kenya. S/he will provide
technical field support to the programme team.
S/he will work closely with other
team members to assess field conditions, support capacity building initiatives,
and facilitate the collection of quality data. S/he may be assigned to focus on
supporting one or more specific grants or projects within a programme. S/he
will contribute in the process of reviewing and preparing monthly, quarterly
and final narrative and financial donors’ reports.
Additionally, s/he will work with
other members of the team, as need be, on grants support and set up, follow up
of programme expenses and indicators, implementation of processes, standard
operating procedures and any other tasks assigned.
Responsibilities
Programme Management
·
Act as primary point of contact with
Partners regarding technical deliverables, financial oversight, and monitoring
and evaluation.
·
Day-to-day oversight of project
implementation on financial, administrative and general coordination of partner
initiatives.
·
Assist and participate in developing
the technical approach to delivery of training and other capacity building
initiatives for the assigned grantees/partners.
·
Support partners/ grantees to ensure
that all quarterly financial and narrative reports and expenditure reports are
completed, verified, and promptly forwarded to the Grant Officer.
·
Assist the Grant Officer in the
overall administration of the grant including work plan management and budget
management as needed.
·
Support Forum Syd’s reporting process
for both internal reports in SOPAL (System for Overall Planning and Learning)
and annual donor reporting.
·
Facilitate communication flows
between Partner initiatives and Forum Syd Hub ESA as required.
Monitoring and Evaluation Support
·
Support the PME Officer and in
creating a framework and procedures for the monitoring and evaluation of
Partner project initiatives.
·
Assist the Programme Manager in
clarifying project information needs.
·
Support partners on ways to properly
document, organize and capture results and progress.
·
Support in implementation of tools
and/or their revisions as well as data collection procedures under the
supervision of the PME Officer (eg. result framework, project performance
tracking, indicators, data flow chart, M&E Plans).
·
Regular field visits to ensure the
quality of data collected and to verify the accuracy of reported data.
·
Support and participate in the
interim and end of programme evaluation.
Reporting
·
Support in the process of reviewing
partner reports and ensuring that high quality reports are submitted on time.
·
Support in the process of reviewing
and analyzing progress reports to identify the causes of potential bottlenecks
in project implementation and to enhance quality of reporting.
·
Assist in documenting most
significant change stories and other programme successes.
·
Ensuring that Information,
Educational and Communication (IEC) materials are delivered to partners.
Other duties as assigned
Any other duty assigned by the
supervisor.
Qualification
·
Degree in Social Science, Development
studies and/or Community Development studies or related degree from
recognized university.
·
Diploma in Project Management.
Skills, Experience and Attitude
Required
·
Minimum of three years’ work
experience.
·
Interest in and/or experience with
culture and media activism.
·
Experience in facilitating workshops.
·
Experience in working with community
based approaches
·
Leadership and supervisory skills and
ability to foster team spirit.
·
Strong organizational skills and
ability to coordinate and manage a diverse array of activities and stakeholders
·
Excellent communication skills in
English and Kiswahili.
·
Strong negotiation and mediation
skills and ability to work independently
·
Report writing skills and computer
skills in word processing and spreadsheets
·
Experience in conducting surveys,
managing data and statistics
·
Willingness to travel to the field
most of the time.
·
Strong sense of security management
and willingness to follow security guidelines and regulations
·
Commitment to democratic and human
rights principles and values
·
Commitment to equal opportunity and
gender equality.
How to Apply
Forum Syd is working for equal
opportunities for all.
We encourage qualified applicants
regardless of gender, age, sexual orientation, functional ability or ethnic and
religious affiliation to apply for the position.
Candidates should submit an
application in English, consisting of CV (max 3 pages) and Cover Letter (max 1
pages) including summary of your key qualifications, relevant work experience
and major achievements for the position.
Send the application in an e-mail to
address: info.africa@forumsyd.org, subject heading: Field Officer Hub ESA not later than
5th September 2018.
Only shortlisted candidates will be
contacted.