UN World Food Programme – Somalia
Job Advertisement
Job Advertisement
Vacancy Announcement No. 037/2018
Post Title: Logistics
Business Support Assistant – Invoicing
(3 Positions)
Contract type: Service Contract
Post Grade: SC4
Duty Station: Berbera
Duration: 1 year (initial)
Date of issue: 19 July 2018
Closing Date: 1 August 2018
Organizational Background: The United Nations World Food Programme is the world’s largest
humanitarian agency fighting hunger worldwide. The mission of WFP is to help
the world achieve Zero Hunger in our lifetimes.
Every day, WFP works worldwide to
ensure that no child goes to bed hungry and that the poorest and most
vulnerable, particularly women and children, can access the nutritious food
they need.
The World Food Programme Somalia
activities include food assistance for relief, emergency school feeding,
nutrition and food assistance for assets creation through provision of in-kind
and cash-based transfers.
This position is open to qualified
Somali candidates with candidates with good knowledge of the local area.
Female candidates in particular, are
encouraged to apply.
Duties and Responsibilities:
Under the direct supervision of the
Logistics Associate and the overall supervision of the Head of Area Office, the
incumbent will be responsible for the following duties:
·
Receive and verify invoices from
transporters and service providers and ensure all supporting documents are
received;
·
Ensure weekly invoice status report
is prepared and submitted on time;
·
Prepare the Consolidated Delivery
Report (CDR) generated from the corporate commodity tracking system (LESS) and
other supporting documents required for invoice processing;
·
Work closely with the warehouse team
to ensure no discrepancies exist between the LESS and Invoices;
·
Reconcile and monitor entries posted
in the corporate Invoice Tracking System (ITS) on a weekly basis to ensure that
all items are current in terms of age as well as in progress in settlement;
·
Ensure timely clearance of invoices
at Area Office and facilitate onward forwarding to the Nairobi Liason Office
for payment;
·
Participate in monthly physical stock
inventory activities;
·
Provide support to logistics
operations and activities to ensure the effective delivery of food assistance
to beneficiaries;
·
Prepare various reports as requested
by supervisor;
·
Assist in the capturing of receipt
commodities in the system when required;
·
Maintain filing systems and archives
for swift and easy retrieval of information;
·
Share knowledge and experience with
other staff members and work to foster a team spirit;
·
Perform other related duties as
required.
Minimum Qualifications:
Education: Completion of secondary school education. A post-secondary
secondary training or certificate in the related functional field is desirable.
Experience: At least three years of progressively responsible support
experience including at least one year in the field of accounting, insurance,
statistics and logistics operations.
Language: Fluency in both oral and written communication in English
and Somali is a requirement.
Knowledge: Has demonstrated an ability to perform all routine
Logistics activities in line with WFPs operating standards through day-to-day
work. Proven knowledge and experience in using computer software is desirable.
General knowledge of UN system policies, rules, regulations and procedures and
in the area of work.
Application Procedure
Interested and qualified candidates
are requested to CLICK HERE to
submit online applications through the E-Recruitment portal.
Post
Title: Human Resources Associate (Recruitment)
Contract type: Fixed Term
Post Grade: G-6
Duty Station: Nairobi
Duration: 1 year
Date of issue: 19 July 2018
Closing Date: 1 August 2018
Organizational
Background: The United Nations World Food
Programme is the world’s largest humanitarian agency fighting hunger worldwide.
The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.
Every day, WFP works worldwide to
ensure that no child goes to bed hungry and that the poorest and most
vulnerable, particularly women and children, can access the nutritious food
they need.
The World Food Programme Somalia
activities include food assistance for relief, emergency school feeding,
nutrition and food assistance
for assets creation through provision of in-kind and cash-based transfers.
for assets creation through provision of in-kind and cash-based transfers.
This position is open to qualified
Kenyan candidates. Female candidates in particular, are encouraged to apply.
Duties and
Responsibilities:
Under the direct supervision of
National HR Officer and the overall supervision of Head of HR Unit.
The incumbent will be responsible for
the following duties:
·
Provide assistance on a wide range of
complex HR queries and follow up actions to ensure consistent and high quality
HR services are delivered to clients;
·
Receive and review recruitment
requests, verify that supporting documentation to initiate recruitment process
are in order, and draft Vacancy Announcements and issue them to the agreed
channels maintaining accurate documentation;
·
Review and compile a variety of data
on staff recruitment and selection, contractual conditions, entitlements,
performance and training requirements, workforce, etc., to support analysis and
reporting needs particularly timely analysis and reporting of recruitment key
performance indicators;
·
Following set procedures, receive,
analyze and screen candidates’ applications using set benchmarks, prepare
shortlists and submit them to the hiring units. Proactively follow up on
response from the hiring units;
·
Ensure that WFP issued human resource
and personnel policy manuals, rules, regulations, guidelines, and circulars,
are complied with and inform the supervisor of any breach or irregularities in
the selection process;
·
Prepare a range of complex HR documentation
required for the specific area of work (e.g. note for the records, Local
Recruitment Committee/Local Appointment and Promotion minutes, reference
checks, etc.) ensuring accuracy and meeting established deadlines;
·
Use HR management systems for reviewing,
entering and updating a variety of HR data including monitoring various
deadlines; particularly in the area of recruitment and selection and ensuring
compliance with the established deadlines and accuracy of HR data;
·
Co-ordinate the maintenance of confidential
personnel records, HR databases and archives, to ensure data and files are
accurately stored and updated in compliance with the established standards
including preparation and updating of standard operating procedures under area
of responsibility;
·
Supervise and provide guidance to
junior staff in the recruitment cell, support rapid recruitment and deployment
of staff, and handle related administrative actions including preparation of
reports;
·
Support in workforce and succession
planning through identifying upcoming gaps and means to fill them and
contribute to gender parity targets and initiatives;
·
Support activities in the areas of
work in compliance with relevant processes and procedures including
reclassification of positions and maintaining/updating of recruitment master
plan;
·
Analyse and respond to various
internal and external queries to ensure that clients are well informed and that
HR team activities are aligned with broader WFP objectives.
·
Any other duties as may be required.
Minimum Qualifications:
Education: Completion of secondary school education, and
post-secondary qualification in Human Resource Management, International
Relations, Psychology, or related field.
Experience: At least five years progressive work experience in the
field of Human Resources, including direct experience in recruitment and
selection and the use of e-recruitment tools. Previous work experience in the
UN system/WFP is desirable.
Prior work experience in emergency
settings is an advantage.
Language: Fluency in both oral and written communication in English.
Knowledge and
skills:
·
Knowledge of HR business processes,
procedures and tools;
·
Effective interpersonal, teamwork and
organizational skills;
·
Proven ability to work independently
and cross-functionally with different partners
·
Proficiency in Microsoft Office
Suite, including advanced Excel skills;
·
Knowledge of the latest electronic
recruitment systems and tools.
How to Apply
Interested and qualified candidates
are requested to CLICK HERE to
submit online applications through E-Recruitment.
Post
Title: Human Resources Associate
Contract type: Fixed Term
Post Grade: G-6
Duty Station: Nairobi
Duration: 1 year
Date of issue: 19 July 2018
Closing Date: 1 August 2018
Organizational
Background: The United Nations World Food
Programme is the world’s largest humanitarian agency fighting hunger worldwide.
The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.
Every day, WFP works worldwide to
ensure that no child goes to bed hungry and that the poorest and most
vulnerable, particularly women and children, can access the nutritious food
they need.
The World Food Programme Somalia
activities include food assistance for relief, emergency school feeding,
nutrition and food assistance
for assets creation through provision of in-kind and cash-based transfers.
for assets creation through provision of in-kind and cash-based transfers.
This position is open to qualified
Kenyan candidates. Female candidates in particular, are encouraged to apply.
Duties and
Responsibilities:
The Human Resources Associate will
report directly to the Head of the HR Unit and work closely with the entire
team.
The incumbent will be responsible for
the following duties:
·
Contribute to staff wellness and a
conducive, healthy working environment, This includes effective administration
and resolution of medical cases and health-related issues in close
collaboration with medical services and the staff counsellor; preparation and
implementation of annual staff wellness plan with related activities ( e.g.
health talks, workshops etc.);
·
Coordinate and facilitate medical
travels and evacuations from Somalia with relevant stakeholders including
Security; Administration, Medical Services and Country Office Management.
Organize briefings for staff on medical coverage, insurance plans, benefits and
entitlements;
·
Contribute to talent acquisition
through the recruitment and management of international consultants (including
selection & recruitment, preparation and administration of contracts,
handling HR system actions, advising selected candidates on employment
conditions, remuneration and related entitlements, on boarding and exiting);
·
Support and deliver on boarding for
new staff joining WFP, including but not limited to international consultants,
to ensure that relevant processes are followed and the conditions of terms of
service are explained and understood;
·
Provide assistance on a wide range of
complex HR queries and follow up actions, to ensure consistent and high quality
HR services are delivered to clients;
·
Allocate responsibilities and support
on-the-job learning and development of junior support staff, to ensure they
have adequate knowledge of HR systems and procedures required to perform their
duties and subsequently can contribute to the provision of effective HR
services;
·
Identify evolving needs of the
organisation and recommend changes in HR processes and procedures, to support
improvements in HR services. Prepare or update existing Standard Operating
Procedures within area of responsibility;
·
Analyse and respond to various
internal and external queries, to ensure that clients are well informed and
that HR team activities are aligned with broader WFP objectives;
·
Review and compile a variety of data
and reports on staff recruitment and selection, changes in staff composition
(categories/contract types) and staffing levels to support analysis and
reporting needs. Collaborate closely with Senior HR Associates on position
management and HR system-related actions;
·
Prepare and maintain organizational
charts based on staffing statistics reports, closely monitoring and taking into
account changes in structure and staffing levels in field offices and
functional units in Nairobi. Review best practices and tools on the market in
the area of organizational design and make recommendations to the Head of HR
for improvement as necessary;
·
Prepare a range of complex HR
documentation required for the specific area of work (e.g. employment records
for international consultants, tracker of medical cases and summaries of
complex cases etc.) ensuring accuracy and meeting established deadlines;
·
Use HR management systems for
reviewing, entering and updating a variety of HR data including monitoring
various deadlines (e.g. contract expiration and validity of medical
certificates and clearances), ensuring compliance with the established
deadlines and accuracy of HR data;
·
Any other duties as may be required.
Minimum
Qualifications:
Education: Completion of secondary school education, and
post-secondary certificate in related functional area. Relevant training in and
use of organizational design tool.
Experience:
·
At least five years progressive work
experience in the field of Human Resources, including experience in medical benefit
administration, medical insurance or similar area. Previous work experience in
the UN system/WFP is desirable
·
Practical experience in
organizational design in a large and complex organizational context is an
advantage
·
Familiarity working with medical
insurance providers in a humanitarian context
Language: Fluency in both oral and written communication in English.
Knowledge and
skills:
·
Knowledge of HR business processes,
procedures and tools;
·
Effective interpersonal, teamwork and
organizational skills;
·
Proven ability to work independently
and cross-functionally with different partners;
·
Proficiency in Microsoft Office
Suite, including advanced Excel skills.
How to Apply
Interested and qualified candidates
are requested to CLICK HERE to
submit online applications through E-Recruitment.
Resource Associate
Contract type: Fixed Term
Post Grade: G-7
Duty Station: Nairobi
Duration: 1 year
Date of issue: 19 July 2018
Closing Date: 1 August 2018
Organizational
Background: The United Nations World Food
Programme is the world’s largest humanitarian agency fighting hunger worldwide.
The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.
Every day, WFP works worldwide to
ensure that no child goes to bed hungry and that the poorest and most
vulnerable, particularly women and children, can access the nutritious food
they need.
The World Food Programme Somalia
activities include food assistance for relief, emergency school feeding,
nutrition and food assistance
for assets creation through provision of in-kind and cash-based transfers.
for assets creation through provision of in-kind and cash-based transfers.
This position is open to qualified
Kenyan candidates. Female candidates in particular, are encouraged to apply.
Duties and
Responsibilities:
The Senior Human Resource Associate
will work under the direct supervision of the National HR Officer and the
overall supervision of the Head of the HR Unit.
The incumbent will be responsible for
the following duties:
·
Coordinate and provide a full range
of HR management assistance and activities including follow-up actions,
resolution of issues and unforeseen situations, to ensure consistency and
quality of HR services delivered to clients;
·
Guide HR Assistants on correct
procedures in position management and personnel administration to perform their
duties and subsequently contribute to the provision of effective HR services;
·
Regularly monitor, oversee and adapt
existing HR procedures and collaborate with a wide range of HR stakeholders
across the organisation to identify, assess and meet evolving HR support needs;
·
Analyse and respond to a variety of
complex internal and external queries particularly in the areas of contracting,
position management and staff budgeting, to ensure that clients are well
informed and that HR team activities are aligned with broader WFP objectives;
·
Analyse and interpret a variety of
data on staff contractual conditions, entitlements, and national staff turnover
rates, and provide advice and recommendations to managers along with
comprehensive analysis and reports for informative decision-making;
·
Support and deliver a range of HR
services allocated by the professional officer in compliance with relevant
policies, procedures and processes and manage contracting of national staff;
·
Support the head of the unit in
preparation of the annual staff budget for personnel costs and position count.
Prompt appropriate actions in HR management systems for the monthly
international payroll and ensure funding of international positions;
·
Coordinate with colleagues and
support the delivery of on boarding activities for new staff joining WFP, to
ensure that relevant processes are followed and the conditions of terms of
service are explained and understood;
·
Conduct regular audit of HR systems
data for integrity and accuracy and compliance with established deadlines and
ensure timely establishment of positions, delimitations of positions and data
clean up in HR management systems;
·
Coordinate the recruitment of
Short-Term Professional Staff liaising closely with colleagues at the Regional
Bureau/ Headquarters and support the head of the unit in reassignment exercises
for International Professionals;
·
Oversee the maintenance of
confidential personnel records, HR databases in the area of responsibility, to
ensure data and files are accurately stored and updated in compliance with the
established standards;
·
Apply in-depth understanding of WFP
HR operations to ensure their full alignment with WFP’s HR strategy. Drive
continuous HR operations improvement and oversees implementation of changes, by
maintaining robust review processes;
·
Any other duties as may be required.
Minimum
Qualifications:
Education: Completion of secondary school education. A post-secondary
qualification in Human Resource Management, Psychology or related field.
University Degree in Accounting, Finance or related field is desirable.
Experience:
·
At least six years of relevant
experience in HR including hands on experience in using HR tools and systems.
·
Previous work experience in the UN
system/WFP is desirable.
·
Has gained experience providing
administrative and systems support across some activities in employment life
cycle including recruitment, contracting, use of HR tools and systems,
relocation support and policy implementation within a country office
environment.
·
Prior work experience in emergency
settings is an advantage.
Language: Fluency in both oral and written communication in English.
Knowledge and
skills:
·
Proficiency in Excel usage including
pivot tables.
·
Ability to interpret and apply
detailed knowledge of HR policies, operational processes, leading HR practices
and internal regulations, within a complex operational context, to provide
guidance to employees and implement solutions within area of responsibility.
·
Familiarity with position management
and staff budget in a large operation.
·
Proven ability to work independently
and cross-functionally with different partners.
How to Apply
Interested and qualified candidates
are requested to CLICK HERE to
submit online applications through E-Recruitment.
Applications that do not meet the
above requirements will be disregarded.
Only shortlisted candidates will be
contacted.
