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Administration Assistant Job in Nairobi, Kenya

Our client is a consulting and training firm based in Nairobi and seeks to hire a qualified person for the role of HR & Administration Assistant.

Who should apply: Female applicants encouraged to apply
Salary Scale: KES 30,000 – 40,000
Position: The HR & Admin Officer is directly responsible for all human resource assignments and office administration. The HR & Admin Assistant shall be the central person for all HR and Admin related communication for the district.
She will handle employee grievances formally and informally, forward them to concerned department and follow up for resolution. She will play the role of Employee champion by knowing and counseling their employees as and when required.
Job Responsibilities
·         Maintain a database and receive directions from the in-charge about the new positions, contribute actively in planning the recruitment cycle of such new requirements and implement them.
·         Facilitate the entire recruitment process.
·         Maintain the personal files of the new recruits.
Onboarding and Induction:
·         Responsible for planning and ensuring systematic induction and training for all new employees.
·         Facilitate with all those that are supposed to participate in training/induction of new employees to ensure that the induction is carried out smoothly.
Attendance and Leave management:
·         Track the attendance of all staff day wise in the recommended format.
·         Ensure that the attendance logs are accurate.

·         Track leave database, eligibility, and closing balances and ensure that staff proceed for their annual leave when due.
·         Provide periodic reports on monthly bases or on demand to the director including sick leaves, compassion leaves and maternity leaves.
Salary Processing / Payroll
·         Provide, when required, payroll inputs such as attendance summary, leave summary, other deductions to payroll employee wise in specified format for processing payroll.
·         Ensure that pay slips are distributed to all staff.
Employee data
·         Maintain the complete database of all employees in payroll in specified format and update them regularly with any changes as they may occur.
Performance Management
·         Track Probation reviews with timelines and ensure outcomes are communicated formally through letters.
·         Communicate, facilitate and participate in the process of annual appraisals, receive, verify the forms and share the consolidated outcome in specified formats.
·         Ensure that contract renewals or termination are done in a timely manner.
Data Management
·         Maintain the HR files such as employee personal files, recruitment file, and performance appraisals etc.
Education, Qualification and skills needed
·         Degree or Higher Diploma in Human Resource Management is a MUST
·         Minimum 3-5 years of experience in HR & Admin in a busy environment is a MUST
·         Proficient in Computer use and applications – Excel, Word, Outlook – with good typing speed.
·         Excellent, warm, but firm and assertive.
Qualified candidates are advised to send their CVs to: so as to reach us on or before 31st July 2018.
DO NOT apply if you don’t meet the minimum criteria set above.

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