Receptionist
Salary: Kshs.30, 000
Responsibilities
Requirements
Salary: Kshs.30, 000
Our client is a leading contractor in civil, mechanical &
structural engineering with an history of delivering multiple projects.
Are you a young, agile & seasoned office administrator who is
confident, reliable, organized & resourceful with the desire to challenge
yourself? Do you have passion for organizing and coordinating multiple office
operations & administration? If so, then this is the job you are looking
for.
Our client would like to fill the position of a Receptionist who
will be reporting to the Finance
& Administration Manager.
Job Purpose/Summary
The primary responsibility of this position is to man the front
office and provide clerical and administrative support to the management of
office operations.
Responsibilities
Administrative
·
Provide administrative and secretarial support to staff.
·
Ensure meetings booked by staff and clients are promptly entered
into the scheduler to avoid double bookings.
·
Identify occurring deficiencies, maintenance issues and needs for
repairs and arrange for their rectifications.
·
Assist with supervision of cleaning and catering services to
ensure they take place as per the standards and on time.
Reception
·
Manning the reception desk with a high degree of poise and
professionalism
·
Welcome on-site visitors, determine nature of business and
announce visitors to appropriate personnel.
·
Receive and direct phone calls and enquires as appropriate to
staff and clients.
·
Respond to general enquires with accurate information.
·
Record, sort and date stamp incoming mail and courier deliveries.
·
Coordinate courier services to ensure deliveries are made on the
same day and delivery notes are received and filed.
Procurement
·
Putting together bids/tenders and technical documents.
·
Maintain stationery inventory by checking stock to determine
inventory levels, anticipated needed supplies and expediting orders.
·
Receive, confirm and store office stationery.
Requirements
·
A Diploma in Business Administration, Front Office Operations or
its equivalent.
·
2-5 years’ work experience in front office reception support
services in a busy organization.
·
Proficiency in Ms Office, planning tools, using a computer,
printer & scanner.
·
Knowledge of office administrative and clerical procedures are
highly desirable.
·
Switch board operation experience will be an added advantage.
·
Mastery in written & spoken English is highly desirable.
Competencies
·
Pleasant demeanor, well groomed.
·
Attention to detail.
·
Ability to plan, organize & coordinate multiple activities
simultaneously.
·
Strong verbal, written, presentation and effective listening
skills.
·
Able to think on your feet.
·
Keen eye for detail and accuracy.
·
Ability to work well with others under deadline situations and
respond to changes in priorities.
·
Ability to work independently, take initiative, set priorities and
see projects through to completion.
·
Strong analytical and interpretation skills.
·
Ability to exercise independent judgment and discretion while
performing various responsibilities.
·
Ability to work quickly and under pressure to meet deadlines.
·
Strong organizational skills.
·
High level of integrity and ability to keep confidentiality
How to Apply
If you are interested in the position and have the skills and
talents our client is looking for, we would like to hear from you.
Please send your application through our website www.dorbe-leit.co.ke on the vacancy
page