Job Title: Office
Assistant
Key Responsibilities:
Key Responsibilities:
Customer Interaction
·
Manage reception answering customer
in a polite and informed way.
·
First point of contact at affiliate
for customer queries and/or complaints and sales orders
·
Facilitate new credit applications
·
Coordinate with warehouse &
distribution partner to facilitate execution of sales orders
·
Coordinate local driver instruction
·
Post print and distribute ESD Tax invoice
to customers
Office Responsibilities
·
Ensure maintenance of office
provisions including stationary & consumables.
·
Responsible for Petty Cash for
purchase of small office consumables
·
General administrative assistance to
the GM
·
Filing leave forms and maintaining
office attendance inc sick forms etc.
·
Opening and closing office when
necessary
·
Putting together product samples as
requested.
·
Pest control & fumigations
booking when required for office & labs
Sales Support
·
Scanning and forwarding Invoices and
expense to Account on time
·
Run daily and monthly Z-report,
consolidate with Navision invoices on a monthly basis and send to accountant.
·
Facilitating the transaction from
order to final invoice to customer
·
Primary processers of sales order,
purchase orders, inventory adjustments
·
Manage parcels receipt and deliveries
to customers, including sample collections.
·
Organise for receipting customer
visits at the office.
·
Management of sales order management
and tracking of goods with our logistics partners, keeping the business and
customers aware of ETA.
Person Profile:
·
Well organised and detail orientated.
·
Action focused
·
Adaptable / Flexible with Autonomy
& resilience
·
Strong organizational skills to
include
·
Computer literacy mandatory
·
Time keeping – to meet deadlines/timelines
·
Initiative & Dynamism, with
Ambition & Enthusiasm
·
Reliable, Honest and ethical
·
Good accurate numerical skills.
·
Fluent in English, competent and
articulate communication skills – both verbal and written
·
Proficient and competent application,
sensory and lab skills
·
Ability to work in a team environment
with great communication
·
Positive attitude and high energy
level
Qualifications
·
B Admin/B Com or similar
·
Accounting knowledge would be
favourable
·
Min. 3 years Administrative or
customer service experience
Interested candidates are invited to
strictly email their cover letter and CV, to apply@hrmconnection.com before end
of day 30th June 2018.
Only short listed candidates will be
contacted
