The Independent Medico-Legal Unit
(IMLU) is a governance, health and human rights non-profit making organization,
whose vision is A World free from Torture, Violation and Discrimination.
We are looking for a highly organized,
committed, motivated person to support our finance and administrative
functions.
Our Mission is to prevent and respond
to Torture, Violence and Discrimination by engaging state and non-state actors
in rehabilitation, redress, research, advocacy and movement building, capacity
building and accountability.
Over the last two decades we have
assisted over 5,000 victims of torture, cruel, degrading and inhuman treatment
through the support of our national networks of professionals: doctors, trauma
counselors, lawyers, human rights monitors and journalists.
Job Title: Finance and Administration Officer – Grants Management
Location: Nairobi
Position reports to: Finance
and Administration Manager
Duration: 1 year renewable
Required: Immediate
Main Purpose of the Job: Leadership in grant budgeting, management and accounting
including support to team members’ compliance with grant contracts, policy and
statutory requirements.
Key Duties and Responsibilities:
1. Grant Budgeting,, Management and
Accounting
·
Ensure that all policies and
procedures are in compliance with Kenyan laws and /or funding source
requirements and that all such laws and requirements are respected and
consistently followed.
·
Support in budget development for the
institution as well as grant budgets.
·
Ensure strict adherence to donor
contracts, fulfill financial guidelines for each donor through accurate and
timely reporting and reliable financial records for future reference.
·
Ensure timely preparation and
dissemination of the expenditure reports internally for informed decision
making.
·
Any other assignment that may be
given from time to time.
2. Financial Management
·
Assist in preparation of annual
institutional audit preparations and grant reporting/audit.
·
Ensure maintenance of strong internal
financial controls, and ensure compliance
·
Maintain appropriate accounting
records and ensure timely backup of computerized accounting data.
·
Assist in implementing financial
policies and procedures in financial accounting and accounting for grants to
ensure compliance with the generally accepted accounting principles and donor
reporting guidelines; for internal and external reporting.
·
Support prudent resource management
by expenditure verification from receipts received, float refunds e.t.c. and
ensure that budget and expenditure reports are sent out to programs teams
within the stipulated timelines.
·
Manage the inventory
3. Administration
·
Assist in departmental planning and
execution
·
Assist in line management of finance
and administration staff
·
Lead in proper recording keeping of
grant files
Qualifications and Attributes::
·
University degree preferably in
accounting, business administration, finance, economics
·
CPA (K) or equivalent
·
4 years relevant working experience
in budget setting and grants management in an NGO setting
·
Strong financial and administration
background
·
Good numerical, analytical and
writing skills
·
Excellent computer skills, preferably
Ms Excel, Ms Navision, MS Word, Power Point)
·
Ability to organize work and
prioritize tasks
·
Shows integrity and commitment, and
excellent communication skills
·
Observes confidentiality
·
Fluency in English, both verbal and
written, preferred
·
Strong results orientation, with the
ability to challenge existing mindsets
·
Experience in managing multiple donor
grants and understanding of major donor requirements
·
Ability and experience in working in
and providing team support
·
Familiar with major donor reporting
including EU, UN, DFID, bilateral donors.
·
Highly developed interpersonal and
communication skills including influencing, negotiation and coaching
·
Commitment to IMLU values
Collaboration:
·
Approachable, good listener, easy to
talk to
·
Builds and maintains effective
relationships, with their team, colleagues, members and external partners and
supporters
·
Values diversity, sees it as a source
of competitive strength
Creativity:
·
Develops and encourages new and
innovative solutions
Integrity:
·
Honest, encourages openness and
transparency
Application Procedure:
If you are the right candidate please
send your application letter, curriculum vitae, information on current and
expected salary and benefits, and contact details of three professional
referees to:
The Human Resources Manager
via e-mail jobs@imlu.org
via e-mail jobs@imlu.org
with the subject matter Finance and
Administration Officer by 5pm Friday 22nd June, 2018.
Only short-listed candidates will be
contacted.
For more details on this position,
visit our website: www.imlu.org.
IMLU is an equal opportunity
employer.