Living Goods
Job Vacancy: Executive Assistant to the Global CEO
Job Vacancy: Executive Assistant to the Global CEO
Introduction
Do you want your work to matter?
Do you want to use your skills to
make a difference, not just a living?
Do you want to improve millions of
lives, including your own?
We also transform community health
through mobile phones. We teach community health workers how to assess maternal
and child health and treat common illnesses like pneumonia, malaria,
malnutrition, and diarrhea. We also develop smart phone apps to guide community
health worker visits and create predictive algorithms to make the best use of
their time. And we test new tools like paperless referrals to clinics and
biosensors to monitor infant and child growth.
At Living Goods, you will have the
chance to apply your ideas and creativity at work every day. If you work
well in a dynamic collaborative culture, set high standards, and meet
challenges with determination and a sense of humor, you’ll thrive here at
Living Goods.
Your Charge: Living Goods is expanding rapidly.
Our growth is taking us to places we’ve never gone before. To help us get
there, we’re looking for an Executive Assistant to the Global CEO to run the
Global Office.
Someone who dreams of being in the
control room on a spaceship. Can steer a leadership team to keep it within the
tracks with minimal guidance. Multitasks with ease. Stays calm in a
crisis.
You will be responsible for
operational effectiveness of the Global team ensuring alignment of execution
across all Functional areas. This role tracks operational progress through
insights and analytics on organizational performance from varied sources,
designs and delivers documents and reports and provides administrative support
to the executive leadership team.
This is an exciting and challenging
role, an investment in your professional development. In this role you will
work with the Global Leadership team who are based in San Francisco, Nairobi
and Kampala on various assignments including innovative projects.
Analysis and reporting. Gathering and analyzing
information, documenting and reporting. Leverage on technology to prepare
dashboards and reports suitable for a Global audience.
Design documents. Develop and edit attractive
memos, briefing papers, and presentations.
Governance. Responsible for upholding
governance for the Global Office Operations (Uganda/Kenya/USA and other
Countries as we expand). Identifies/drives opportunities, highlights risks
/delays and suggests mitigation plans.
Performance tracking. Trends/insights
analysis with inputs from the Global leadership team to supports overall
delivery of workplans.
Internal communication. Working closely with the CEO and in
collaboration with the Group Communications team, play a key role in internal
communication. Ensures communication from the CEO is dispatched on time, takes
notes during meetings and that responses to varied audience are met.
Administrative support: Manage the CEO’s diary and
appointment schedule by planning and scheduling meetings, conferences,
teleconferences, and organize complex travel agendas. Provide administrative
support to the leadership team. Process the CEO’s expenses and other
administrative items. Ensure that the Global office has all that is required
for seamless operations.
Organize information. Develop and maintain a document
management (physical and digital filing and retrieval system). Suggest
efficient ways to run the Kenya Global office and troubleshoot malfunctions.
Welcome others. Act as the point of contact for
both internal and external parties. Welcome guests and help create a
positive, friendly office environment.
Education, Experience, Technical skills and attributes
·
Background. Undergraduate/MBA or Master’s degree.
3+ years in a fast-paced working environment. Experience working in a
consulting organization or similar environment handling multiple projects and
clients. Background relevant to the operations of Living Goods gained in either
the private, public or NGO sectors.
·
Analytical skills. Strong conceptual and
analytical skills.
·
Project Management. Demonstrated ability and
experience managing diverse projects, applying relevant tools and best
practices.
·
Communication & Influencing. Experienced at preparing communication materials (PowerPoint,
Word documents, email correspondence that meet Board-level standards) and
effectively share these – both verbally and in writing in English.
·
Planning and Organizational skills. People can rely on you because you can develop the
engine that runs the Global office. You will keep the leadership team true to
governance routines, are good at keeping calendars and timelines. You
keep a tight ship and up to date to-do lists. You like to get the details
right.
·
Collaboration and team effectiveness. Build team effectiveness and work collaboratively in a
Global team environment.
·
People and info junkie. Once you join an
organization you become a sponge, soaking up information quickly. You
enjoy getting to learn the inner workings of an organization and meeting and
getting to know employees at all levels.
·
Discretion. You are a consummate
professional. You have an intuitive feel for sensitive situations and you
respect confidentiality.
·
Multitasks. You’re able to juggle multiple
tasks at once while ‘staying calm and carrying on.’ You think strategically,
handle ambiguity and work well in a multicultural environment.
Compensation: A competitive salary and benefits
package commensurate with experience including health insurance and bonus
opportunity. The opportunity to be your best while making lives better
for those in need.
Living Goods is an equal opportunity employer and will consider
every qualified applicant for employment. Living Goods does not discriminate
based on race, ethnicity, national origin, ancestry, religion, gender, sexual
orientation or disability.
Our current job openings are displayed on our website, where you
can search for open positions and apply directly. Living Goods does not
offer any positions without an interview and never asks candidates for money.
If you are asked for money, we strongly recommend that you do not respond and
do not send money or personal information.
How to Apply
Click here and apply for the Executive Assistant to the Global
CEO through our applicant tracking system. In lieu of a cover
letter you will be asked to answer a few short questions that will help us
learn a little bit more about you and your interest in working with Living
Goods.
For more information about Living
Goods, please visit: www.livinggoods.org
follow us @LivingGoods
