Our client is looking to fill the
position of a dispatch clerk in her organization.
Reports To: Production &Operations Manager
Direct Reports: Stores / Dispatch Attendants
Job Purpose: The Dispatch Clerk is responsible for facilitating order
dispatch from the Factory to the customer; by ensuring timely dispatch of goods
as per the order specifications – product, quality and quantity.
Responsibilities (Functions and
duties):
·
Facilitate order processing by
ensuring order collection from the Sales & Merchandising team
·
Oversee goods dispatch to ensure that
goods dispatched meet the required standards and verify against purchase order
and invoice generated; while ensuring good product handling procedures are
adhered to
·
Recording and up-dating the Order
Tracking Book on orders received for processing; additionally up-dating the
status of order received in the Dispatch Summary Book
·
Timely scheduling and routing the
dispatch delivery plan; on orders received
·
Organizing, facilitating and
coordinating with approved transporters on timely goods dispatch
·
Facilitating and coordinating fuel
requisitions for transporters on approved route plans
·
Generating actual weights of goods
dispatched up-country per vehicle, for generation of invoices
·
Verifying and checking on customer
returns in liaison with the Quality team
·
Scanning and filing of customer
invoices generated from orders processed
·
Facilitating and coordination timely
collections of short expiries, damages and returns identified and reported by
the Sales & Marketing team
·
Ensure effective allocation of
manpower in regard to routing done; with rotations done to ensure familiarity
of routes
·
Preparation of analysis reports on
damages identified in the Loading Bay; including those received from Production
and Finished Goods Stores
·
Daily tracking of goods dispatched
against orders done and noting short deliveries, late deliveries and
non-deliveries; and implementing corrective measures to ensure that orders are
fully processed
·
Preparation of the following reports;
1. Deliveries Done; weekly
2. Orders On Hold; daily, weekly
3. Invoices Scanned: monthly
4. Invoices Un-scanned; weekly
5. Loaders’ Performance; weekly
·
Prepare, generate and submit weekly
timely and accurate reports to your Supervisor
·
Any other duties not necessarily
mentioned which are in line with the position of a Dispatch Clerk
Role Profile Analysis:
·
Decision Maker and gives guidance to
the team
·
Policy implementation and enforcement
·
Brand ambassador of the Company
Behavioral Competencies:
·
Excellent verbal and written
communication skills
·
Keen attention to detail and result
oriented
·
Ability to be adaptable and flexible
·
Assertive, aggressive, and proactive
·
Planning, presentation,
interpersonal, coordinating and organizational skills
Educational Background
·
Certificate/Diploma/HND in Supply
Chain Management, Logistics, Business Management, or any other related course
OR ,KCSE certificate with excellent computer skills
·
Good Nairobi Region routes knowledge,
and/or experience working under logistics/dispatch set-up
·
Knowledge and experience in ISO &
GMP
·
At least 1.5 years work experience
·
Excellent report writing skills
·
Good computer skills; Excel, Word
·
Good analytical skills
Qualified Candidates to send their
CVS TO: jobs@jobsikaz.com
Only qualified candidates will be
contacted.
