UN World Food Programme – Somalia
Job Advertisement
Vacancy Announcement No. 014/2018
Job Advertisement
Vacancy Announcement No. 014/2018
Post Title: Administrative
Assistant (Assets Management)
Contract type: Fixed Term
Post Grade: G5
Duty Station: Nairobi
Duration: 1 year
Organizational Background: The United Nations World Food Programme is the world’s
largest humanitarian agency fighting hunger worldwide. The mission of
WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
The World Food Programme Somalia
activities include food assistance for relief, emergency school feeding, nutrition
and food assistance for assets creation through provision of in-kind and
cash-based transfers.
This position is open to qualified
Kenyan candidates.
Female candidates in particular, are
encouraged to apply.
Duties and Responsibilities:
Under the direct supervision of the
Senior Administrative Assistant (Assets Management) and overall supervision of
the Head of Administration Unit, the incumbent will be responsible for the
following duties:
·
Maintain up-to-date Global Equipment
Management System (GEMS) records of all assets/inventory items for the Country
Office and Area Offices;
·
Generate regular assets reports from
Corporate Assets Management Database-(GEMS), review data integrity, analyse
data to identify inconsistencies if any, and recommend corrective action;
·
Perform Fixed Assets reconciliation
on a monthly basis;
·
Compile a list of old,
obsolete/disposable assets/inventory items for the Country office and present
to the Local Property Survey Board (LPSB);
·
Prepare and maintain records for new
inventory items and match them against the Purchase Order, invoice and
delivery;
·
Promptly raise Good Receipt Notes
(GRN) in WINGS II; attaching inventory labels to the procured assets and
assignment to the responsible unit;
·
Compile and prepare reports for
informative decision making and to support the effective and timely management
of WFP resources;
·
Conduct Physical Count of Assets
(PCA) as per corporate timelines, investigate and report discrepancies (loss,
damages, unserviceable property) if any, and present to the LPSB with
appropriate suggestions for structured deliberations and policy compliant
recommendations;
·
Monitor the implementation of LPSB
recommendations to ensure that all recommendations are acted on;
·
Ensure that any transfers of WFP
property to government counterparts, cooperative partners, retailers are duly
recorded in line with corporate procedures;
·
Ensure payment for assets related
supplies and/or services are processed promptly and expenditure
recognized/accrued in WINGS as per IPSAS requirements;
·
Respond promptly to a range of assets
related queries;
·
Provide training and guidance to
Asset Management Focal Persons on processing of GEMS/WINGS transactions
including on-the-job training;
·
Conduct oversight of asset management
activities in Area Offices across Somalia;
·
Perform other related duties as
required.
Minimum Qualifications:
Education: Completion of secondary school education. A post-secondary
certificate in administration or other field related to functional is
desirable.
Experience: Four years of progressively responsible support experience
in general administrative work including at least one year in the field of
inventory and assets management.
Language: Fluency in both oral and written communication in English
is a requirement.
Knowledge and Skills:
·
Has demonstrated an ability to
perform all routine administrative activities in line with WFPs operating
standards through day-to-day work.
·
General knowledge of UN system
policies, rules, regulations and procedures and in the area of work would be an
added advantage
Interested and qualified candidates
are requested to submit online applications through E-Recruitment using the
following link:
Applications that do not meet the
above requirements will be disregarded.
Closing Date: 20th June 2018
Only shortlisted candidates will be contacted.
