Population Council
In close consultation with the HR
team in New York and the Country Director, the HRO will coordinate and ensure
the proper entry and exit management of staff in line with Kenya labor laws and
PC policies and procedures; ensure that performance appraisals are conducted in
timely and effective manner.
Job Title: Human
Resource Officer
Job Summary: Population Council seeks an experienced professional to
serve as a Human Resource Officer (HRO) in its Nairobi, Kenya office.
The position provides key support to
legal, ethical, organizational and personnel issues related to human resources
within PC Kenya office.
S/he will be responsible for the
oversight of PC Kenya’s human resource systems/processes, standards, policies
and procedures, ensure compliance with all regulatory authorities’ policies and
consistency with PC global HR policies and strategies, while maintaining the
capacity to recruit and retain the needed talent.
All responsibilities shall be
conducted in close coordination and consultation with HQ HR team, the Kenya
Country Director and the Director of Finance and Administration.
This position is a local hire
position.
Candidates must be Kenyan nationals.
Key Responsibilities
Recruitment and selection – 30%
·
Coordinate the recruitment efforts
including assisting with staffing requisitions, drafting and posting job
descriptions, scheduling interviews, advertising vacancies, screening resumes,
schedule interviews, ensure a positive interview experience for the candidates,
coordinate reference checks, hiring and orientation processes;
·
Ensure that all necessary recruitment
documentation are completed and processes conformed to;
·
Ensure that recruitment of new staff
is in line with program budgets and salary structure;
·
Ensure that consultants, research
assistants and other temporarily staff are engaged as per Council policies and
procedures and in compliance with local labor laws and Kenya Revenue Authority
requirements;
·
Coordinate the documentation of
interns and ensure that they are appropriately placed supervised and mentored.
Talent management – 25%
·
Manage the performance systems and
tools including: probationary process, regular performance evaluations,
discipline / corrective action, professional development and termination;
·
In consultation with Senior
Management Team (SMT), conduct regular organizational, job and individual
training and development needs analysis;
·
Serve as a resource to in-house
orientation on HR management and related subjects;
·
In consultation with SMT, establish
and regularly review standard and generic job descriptions, for all positions ;
·
Ensure that PC Kenya understand the
Council Appraisal process, monitor the implementation of the appraisal systems
and maintain a full record of all local performance appraisals ;
·
In consultation with SMT, identify
areas for staff development and provide guidance to staff in accomplishing
their development objectives;
·
Maintain up-to-date records of:
·
i) accurate and appropriate job descriptions
and ensure the PC Kenya employees have copies of these job descriptions and
·
ii) staff contracts
Grievance Management – 5%
·
Advise supervisors on personnel
management issues and staff disciplinary actions;
·
Assist staff with the resolution of
grievances;
·
In close communication and
collaboration with the Director of HR, Council’s Legal Counsel and the Country
Director, deal with grievances and appeals in disciplinary cases, and advise
SMT on legal implications;
·
Advise Country Director, Director of
Finance and Administration and Program Heads on any legal matters that may
require HQ involvement.
Termination – 5%
On termination of service with
PC/Kenya ensure that:
i) staff fillout an exit interview
form;
ii) all personnel policy requirements
are fulfilled;
iii) health insurance company is
notified timely so that staff member is removed from the group cover.
Benefits and Administrative Duties
-35%
·
In close consultation with Kenya
staff, review and manage health insurance benefits and discuss concerns with
service providers;
·
Generate purchase orders for all HR
related procurement of a confidential nature;
·
Ensure HR-related support is provided
to all PC/Kenya staff;
·
Participate in meetings of office
management, operations and programme teams as required ;
·
Help identify and allocate office
space, computer etc.;
·
Foster and organize staff activities;
Perform any other relevant duties as required by immediate supervisor.
Qualifications, Knowledge and
Experience
·
Bachelor’s degree in Human Resources;
·
Certification from the Institute of
Human Resource Management of Kenya;
·
At least 5-years of HR related
working experience in Kenya;
·
Evidence of implementing human
resources policies;
·
Excellent working knowledge of
current Kenya labor laws;
·
Proven communication skills to
include fluency in speaking/reading/writing in English;
·
Exposure to and interest in staff
development ;
·
Previous demonstrated ability to work
as part of a team and interact with all levels of staff and management;
·
Demonstrated disposition towards
ethical and non-discriminatory behavior that will act as a role model for
others;
·
Strong organizational and time
management skills;
·
Detail-oriented and sensitive to
confidential information;
·
Good human relations skills and
proven integrity.
Job
Title: Program Officer I – Data Manager
Job Summary: Population Council seeks an experienced professional to
serve as a Program Officer I – Data Manager who will be responsible for all
aspects of data management in the Council’s office in Kenya.
The job holder’s key responsibilities
include coordinating the processing of collected data; supporting project staff
with data collection activities; overseeing proper management of data including
secure back-up and archiving; supporting project staff with basic data analysis
and reporting; representing the Council in technical working group meetings
involving data management, processing and utilization; and providing data
management support to other Council offices in sub-Saharan Africa if needed.
This position is a local hire position.
Candidates must be Kenyan nationals.
Key
Responsibilities
·
Coordinate all aspects of data
management for ongoing and new research projects, including designing data
entry screens; recruiting, training and supervising data entry personnel and
activities; and overseeing data cleaning processes;
·
Assist project staff with the design
and implementation of research studies by reviewing study tools; programming
the tools on mobile handheld devices such as tablets in android platforms; and
training research assistants on utilization of new data collection and entry
technologies;
·
Work with project and field staff to
ensure successful implementation of program monitoring and evaluation
strategies and frameworks by conducting data validation and verification checks;
·
Work with the Network Coordinator to
develop, implement and support data archiving and protection mechanisms
including secure data back-up and web-based data management system;
·
Support project staff with basic data
analysis and reporting including generating summary results of research data,
transcribing open-ended data, and preparing summary reports of research
activities;
·
Work with the Network Coordinator to
provide technical assistance to staff for basic information, communication and
technology (ICT) support, software management and maintenance;
·
Represent the Council in project
dissemination meetings, training workshops, and technical working group
meetings organized by national and international organizations including
government and donor agencies;
·
Provide data management support to
other Council offices in sub-Saharan Africa region if needed including
programming study tools on mobile hand held devices, training research
assistants on the new technologies, and preparing the data for analysis.
Qualifications,
Knowledge, Experience
·
Bachelor’s degree in statistics,
information technology, computer science, management information systems (MIS)
or MIS-related field with at least 2 years of relevant experience; or a
satisfactory combination of education and relevant experience;
·
Demonstrated knowledge of and
experience with managing large datasets and relational databases such as Access
and SQL, and programming using JAVA, Python, XML or SQL on Android or Windows
platforms;
·
Demonstrated knowledge of and experience
with basic data analysis using statistical software such as Excel, Stata or
SPSS.
·
GIS skills are an added advantage ;
·
Strong oral and written communication
skills including the ability to translate technical programming and data
management information for non-technical audience;
·
Strong organizational and
interpersonal skills including demonstrated ability to work independently with
minimal supervision and as part of a team in a multi-cultural environment;
·
Strong supervision skills
demonstrated by prior experience of successfully supervising a small group of
data personnel;
·
Readiness to travel within Kenya and
internationally.
How to Apply
Interested candidates should send
their resume and cover letter to: jobs-nairobi@popcouncil.org.
Applications must be received by May
18, 2018.
Only shortlisted candidates will be
contacted.
Population Council is an equal
opportunity employer.