NGO Jobs in Kenya – PATH

Procurement Specialist

 Job Details
PATH is seeking to recruit a Procurement Specialist who will ensure that goods and services are competitively procured and in compliance with the donor(s), PATH and statutory regulations. The specialist will at all times seek maximum value for the project and ensure that goods and services are procured in time and deliveries made according to agreed terms and conditions. He/she will be responsible for maintenance of accurate, up to date and complete records in required formats for all procurement transactions. 
In addition, the specialist will be responsible for ensuring that all invoices are properly supported and reviewed before submitting to the Project Administrator for payment consideration. Further, this position will ensure that accurate procurement reports are prepared to support management decision making processes. The Procurement Specialist will be based in Kakamega.

Responsibilities

·         Prepare and implement annual procurement plan in line with the approved budgets and work closely with budget holders.
·         Ensure that procurement processes are conducted in line with the PATH laid down policies as well as donor regulations and the laws of the land.
·         Prepare formal invitations for bids and requests for quotations, including required special terms and conditions, performance, and technical criteria
·         Act as a custodian of the procurement policy and ensure compliance with the same.
·         Prepare weekly management procurement reports and any other ad hoc reports as may be required from time to time by the project management.
·         Act as the lead custodian of the supplies/vendors data base.
·         Ensure that all the vendors that PATH does business with are properly registered and are subjected to proper due diligence processes including Bridger checks.
·         Identify opportunities and implement actions aimed at achieving efficiencies in procurement processes.
·         Ensure that invoices are properly supported before payment consideration
·         Facilitate good business relationships with suppliers/vendors.
·         Track orders and confirm system lead times, delivery dates, and costs.
·         Prepare, update, and maintain purchase orders until they are closed.

Requirements

·         A Bachelor’s Degree in any business related field with a specialization /bias in procurement, CIPS qualification and KISM membership will be an added advantage.
·         Excellent communication skills (both verbal and written).
·         Strong attention to detail, sound technical and analytical skills.
·         High standards of integrity.
·         Good time management skills and the ability to prioritize.
·         Ability to take self-initiatives and solve problems.
·         Ability to handle multiple and conflicting priorities, and work under strict deadlines.
·         A Bachelor’s Degree in any business related field with a specialization /bias in procurement, CIPS qualification and KISM membership will be an added advantage.
·         At least 3 years progressive relevant on job experience, preferably in a busy NGO setting. Familiarity with USAID rules and Kenyan procurement laws.
You must currently have legal authorization to work in Kenya.
How to Apply
PATH is dedicated to diversity and is an equal opportunity employer

HRH Officer
Job Details

We seek to recruit a HRH Officer who will partner closely with the project teams and the County HR team to ensure that the project HR for Health mandate at project and County level is implemented efficiently. The HR Officer will proactively reach out to provide HR support to the health workers through a variety of innovative methods, face to face discussions and provide information on the contract staff for service delivery in the HSDSA supported sites back to the project office. The incumbent will ensures proper running, documentation and monitoring of all contract staff. This position is based in Migori.

Specific duties and responsibilities:

·         Partner with the county health HR unit in all HR issues relating to the contract staff to provide support to and enable service delivery in project supported sites.
·         Assist in coordination and participate in the county recruitment process i.e. drafting job advertisements for vacant positions, screening applications, short listing, interviewing and deploying heath workers to project supported sites for efficient service delivery.
·         In liaison with the HRBP and Recruiter, support the Hiring Managers for new staff to prepare orientation programs to ensure the new hires have well rounded orientation on PATH projects and policies
·         Provide first line support by responding to queries via phone or email. Ensure queries are addressed in line with stipulated turn-around times.
·         Manage any existing HR concerns and provide internal communication support to Human Resource issues.
·         Escalate all issues that cannot be resolved.
·         Support audit queries related to HR, ensuring that contracts and other relevant documents are filed and retrieved in a timely manner.
·         Support the management of contract health workers in the county i.e. onboarding, supervision, timesheet management, grievance handling and their smooth transition to the respective counties.
·         Management of timesheet processes include receipt, recording, tracking, and stamping, onward transmission for payroll processing.
·         Validate payroll data, timecards, and provide refresher training as appropriate.
·         Ensure accurate tracking and monitoring of all types of leave for all staff and reconcile with timecards before submission and filing.
·         Ensure data quality measures are adhered to during data collection. Support supervisors with initiatives to monitor team effectiveness to improve individual and team performance, while creating a culture of accountability.
·         In liaison with facility in-charges conduct verification of staff presence at post on a weekly basis. Conduct spot checks and other initiatives to ensure staff are accurately paid as per the days worked. Work with county and project teams to schedule site visits.
·         Update facility supervisors and project of any changes that occur in terms of staff movement, absenteeism, etc on a fortnight basis.
·         Maintain accurately updated health workers records and filing systems, personal files and staff master lists both internally and support the county office to have the same.
·         Receive, review, to ensure accuracy and completeness, update, compile and maintain human resources data, documents and records such as attendance records and employee files.
·         Check the validity and filing of documents in staff files.
·         Conduct a skills audit for the teams within the county team.
·         Coordinate the implementation of performance management systems and staff appraisals in the county office.
·         Ensure timely communication and coordination with the HSDSA project and PATH on matters relating to contract workers transfers, disciplinary issues as well as work attendance monitoring.
·         In close collaboration with the project teams, assist in the coordination and planning of inter county HRH ICCs.
·         Prepare required reports (monthly, quarterly & semi-annual reports). Support documentation of SHW program best practices, key successes and lessons learnt.
·         In close collaboration with the staff supervisors, the HRO also handles the whole spectrum of the PATH temporary staff and interns’ recruitment and management according to the PATH guidelines.
·         Perform any tasks as may be reasonably assigned from time to time.
·         Respond to staff queries on matters related to leave and timecards.

Requirements

·         A higher diploma in HR Management, social sciences or related field, a bachelor’s degree will be an added advantage.
·         At least 3 years relevant experience in Human Resource Management.
·         Familiarity with public sector HR issues.
·         Ability to multi-task, handle pressure and work as a team player in a diverse working environment.
·         Excellent computer skills using Microsoft Office Suite required, additional software preferred.
·         Excellent organizational skills and ability to multi-task.
·         Flexible, detail oriented, adaptable to changing priorities to meet strict deadlines.
·         Strong demonstrated interpersonal and communication skills both written and verbal.
·         Ability to take initiative and work independently with minimal supervision.
Must currently have legal authorization to work in Kenya.
PATH is dedicated to diversity and is an equal opportunity employer.
How to Apply