Abt Associates, a major American
business and government research, technical assistance, and consulting company,
manages the USAID-funded Vector Control Task Order 1.
Task Order 1 will support the U.S. President’s Malaria Initiative (PMI) and USAID to plan and implement an integrated vector control approach with the overall goal of reducing the burden of malaria.
Under this contract, Abt will expand
entomological monitoring to guide programs focused on insecticide-treated
mosquito nets and IRS and continue to assist PMI in reducing the burden of
malaria through IRS and capacity building in 22 African countries where malaria
is endemic. Abt also will continue to support PMI in IRS monitoring and
evaluation, as well as environmental compliance.
Task Order 1 will support the U.S. President’s Malaria Initiative (PMI) and USAID to plan and implement an integrated vector control approach with the overall goal of reducing the burden of malaria.
Abt has implemented indoor residual
spraying (IRS) for PMI since 2011, delivering high-quality IRS programs and
gathering the most comprehensive vector control entomological data in the world.
The PMI VectorLink Kenya Project is
led by Abt Associates, an international development organization composed of
dedicated professionals who provide technical assistance, research, analysis,
and practical training services in more than 128 countries.
The PMI VectorLink Kenya Project
seeks a candidate for the USAID-funded PMI VectorLink Kenya Project in the
following position:-
Chief of Party
Duty Station / Location: Nairobi, Kenya
Under the supervision of the US-based
Project Director, the Chief of Party manages, and supervises the successful
implementation of the Vector Control TO1 Project, and acts as the primary
liaison between the project and the local USAID mission, the National Malaria
Control Program (NMCP), other government agencies completing malaria control
activities, and various other malaria stakeholders in-country.
The COP is required to provide
overall strategic direction, operations management, technical leadership, and
financial and administrative compliance for all project activities to assure
IRS campaigns meet desired outcomes, are completed on-time, and within budget.
Specific responsibilities include:
Specific duties and responsibilities
include the following:
·
Represents Abt Associates and the PMI
VectorLink Project to the PMI Advisor of the USAID Mission, the NMCP, county
public health officials, and other key stakeholders.
·
Carries full authority and accountability
for project decisions, as delegated by the U.S.-based Project Director.
·
Sets and pursues a results-oriented
program strategy in coordination with the project team and in consultation with
USAID, other partners and stakeholders.
·
Leads the development and production
of all deliverables, including annual country work plans, semi-annual reports,
and End-of-Spray reports.
·
Ensures that all country planning
activities, spray operations, technical compliance measures, and other
deliverables are achieved in a timely manner.
·
Develops a capacity-building plan for
transferring IRS knowledge and skills to local institutions, and develops
important connections for assuring an increased role of local institutions in
IRS campaign planning, implementation, and monitoring.
·
Ensures that gender initiatives
increase the participation of women at all levels and in all aspects of IRS
programming, and ensure their safety.
·
Supervises and mentors the Operations
Manager, F&A Manager, Technical Manager and others as needed.
·
Ensures that staff, team members and
consultants understand their roles and responsibilities and comply with
contract requirements, USAID and Abt policies and procedures.
·
Oversees the development and timely
implementation of monitoring plans for all project activities and ensures that
data required for USAID performance benchmarks and results frameworks are
produced.
·
Ensures that project budget
projections, expenditure, tracking and reporting are in accordance with USAID
and Abt Associates requirements, procedures and practices.
·
Ensures that lessons learned and best
practices are documented and shared.
Qualification requirements include
the following:
·
Master Degree (minimum), or a
Doctorate Degree (desirable), in Public Health/Health Administration (or other
relevant health specialization) or Business Administration. Candidates with
Medical Degrees are also desirable.
·
10 – 15 years of relevant
international health experience, including significant experience in the area
of malaria prevention and control.
·
Experience in the geographic/cultural
region of the project is preferred.
·
At least 5 years of senior project
management experience in large international health projects/programs.
·
Demonstrated leadership in management
skills and ability to lead and motivate multidisciplinary, multicultural teams,
ranging from 10 to 30 employees.
·
Experience managing a fast paced,
results oriented, deadline driven project.
·
Significant ability to establish and
maintain effective working relationships with USAID, ministry officials, and
other development partners.
·
Experience developing and
communicating a project vision, aligning key stakeholders around the vision,
and assuring the vision is translated into efficiently implemented program
activities.
·
Fluency in English.
·
Ability to communicate and write
reports and other professional documents in English.
Operations Manager
Duty Station /
Location: Nairobi, Kenya
Under the supervision of the Chief of
Party, the Operations Manager provides organizational and logistical management
for the project’s Vector Control TO1 operations in country.
Specific
duties and responsibilities include the following:
·
Manages the overall planning and
implementation of all project spray operations, including:
1. Developing annual operations activity schedules,
2. Conducting geographic reconnaissance,
3. Identifying, and overseeing the preparation and renovation of,
spray operation sites/bases,
4. Organizing annual planning meetings with NMCP, other local
stakeholders, and spray districts,
5. Determining spray operation labor requirements, and overseeing
the recruitment of seasonal spray personnel,
6. Quantifying requirements for insecticides, sprayers, PPE, and
all other equipment and supplies,
7. Confirming specifications for PPE, and all other equipment and
supplies procured locally,
8. Organizing micro-planning meetings.
·
Overall responsible for supervising
and monitoring spray activities
1. Ensuring that correct spray techniques are applied
2. Ensuring quality and accuracy of primary data
3. Ensuring data forms are promptly and safely delivered to data
centers
4. Ensuring that supervision and monitoring tools are used as
required
·
Oversees the management of warehouses
and stores.
1. Ensuring adherence to USAID/PMI BMP for IRS
2. Ensuring that there are adequate stock levels of commodities,
equipment and supplies, at all operation sites.
3. Ensuring that all store records are up-to-date throughout the
spray campaign
·
Coordinates training-of-trainer (TOT)
courses, and the trainings of the different categories of spray personnel.
·
Oversees information, education, and
communication (IEC) activities and community mobilization.
·
Recommends spray personnel
performance targets, and tracks progress against spray campaign targets and
timelines.
·
Achieves operations-related
Monitoring & Evaluation and Quality Control indicators of the project.
·
Develops the operations component of
the country capacity-building plan to transfer skills to local institutions.
·
Directly supervises the project’s
District Coordinators, and Logistics Coordinator.
Qualification
requirements include the following:
·
Bacherlor’s Degree in Public Health,
Environmental Health, or other relevant field (Masters desirable).
·
At least eight (8) years of
professional experience managing operations in an international development
environment, with significant experience in vector control programs.
·
Significant management and
supervisory experience.
·
Prior experience at USAID-funded
programs, and basic knowledge of Federal and AID Acquisition Regulations (FARs
and AIDARs), are highly desirable.
·
Excellent writing, computer, and
organizational skills.
·
English language fluency.
Country Finance
& Administration Manager
Duty Station /
Location: Nairobi, Kenya
Under the supervision of AIRS Kenya’s
Chief of Party, the Country Finance & Administration Manager oversees and
directs all aspects of finance and administrative support for the PMI
VectorLink Project in Kenya.
Specific
duties and responsibilities include the following:
·
Develop, manage, and monitor project
budgets and annual workplans.
·
Prepare accurate financial reports,
and monthly cash fund’s request in close coordination with senior project
staff.
·
Prepare annual site office revenue
projections and update budget tracker forecast on a monthly basis
·
Ensure that the project operations
are in compliance with all USAID and Abt policies and procedures.
·
Support the startup, general
operations, and closedown of the IRS program in Kenya.
·
Manage the financial operations and
financial reporting of the country program, providing guidance, training and
technical assistance to financial and non-financial management personnel.
·
Supervise and coach the project
Accountant, Finance Assistants and other Administrative staff
·
Conduct a financial brown bag in a
quarterly basis to build the financial capacity of technical and operations personnel
on different financial topics including compliance, travel, budgeting,
forecasting and procurement.
·
Create and maintain financial
reporting and tracking systems that provide basic data measurements on
financial performance of project activities and develop/recommned cost cutting
and compliant strategies to implement the project with less resources
·
Provide ongoing financial
administration to the project, including the processing of approvals for
procurements, consultant agreements, and vendor invoices.
·
Manage the timely submission of the
monthly field expenses (ROV) to the headquarters office.
·
Serve as the project’s contact with
the client on finance and administrative issues, participating in discussions
on contract issues and actions, and following up on client requests and
concerns.
·
Support the development, execution,
and management of subcontractor and consultant agreements.
·
Develop and implement a payment
system for seasonal spray operators and community mobilizers.
·
Develop and implement systems to
streamline financial practices and procedures.
·
Inform and maintain project FCA at
Headquarters updated on all contractual, financial and legal issues affecting
the project
·
Perform random audits of inventory to
make sure inventory reports prepared by operations team are always accurate and
up to date.
·
Oversee Human Resource activities
affecting the project including but not limited to the hiring, termination,
benefit tracking and legal disputes affecting current and former site office
personnel.
Qualification
requirements include the following:
·
Bachelors Degree (minimum), or a
Masters Degree (desirable), in Business , Administration, or other relevant
field.
·
At least four (4) years of
professional experience managing financial and contractual aspects of large
international development projects, preferably USAID-funded projects.
·
Significant experience managing and
supervising financial and procurement management personnel.
·
Familiarity with US Government Cost
Accounting Standards.
·
Strong analytical and computer
skills, with an emphasis on budget and financial analysis.
·
Experience in logistics, procurement,
and supply chain management highly desirable.
·
Fluency in English.
Procurement
Officer
Duty Station /
Location: Nairobi, Kenya
Under the supervision of the Chief of
Party, the Procurement Officer supports the procurement functions of the PMI
VectorLink Project in Kenya.
Specific
duties and responsibilities include the following:
·
Planning and coordinating procurement
of goods and services
·
Consult with and educate departments
about sourcing strategies, supplier outreach and procurement
processes/requirements
·
Property Administration – Tag and
track assets and controllable assets project-wide, handle moving and storage
needs for all departments, ensuring compliance with records retention
requirements of the program
·
Resolve issues related to delivered
goods, using initiative, liaising with all parties and following standard
processes, to ensure timely and accurate resolution of problems
·
Book and track accommodation in
Kisumu and project area in collaboration with the county coordinator.
·
Assist in planning logistics for
meetings/seminar/trainings, providing the location and materials, as well as
supervising the process of paying per diem and snacks/meals.
·
Check the process of filling in
logbooks by motorists and summarize in Excel for tracking fuel usage.
·
Manage the project vehicle
maintenance.
·
Lead project in performing
procurements, including identifying reliable service providers, evaluating
quotes, preparing the bid analysis, giving recommendations after approval,
requesting invoices.
·
Maintain and update monthly inventory
lists, excluding the warehouse that will be controlled by the Program &
Logistics Coordinator.
·
Ensure the proper use of goods,
materials, and equipment at the office.
·
Make records of all calls made by the
landline telephone and ensure that they are well received, stored and
dispatched / distributed with adequate records.
·
Control stock of office supplies
ensuring a timely and proper preparation of procurement plans for the office
and project
·
Assist drivers in the process of
completing timesheets and completing advance and travel expense reports.
·
Assist in security management.
·
Monitor and forecast upcoming levels
of demand and track inventory levels
·
Keep records of all documents
received.
·
Manage the transport of goods from
Nairobi and/or Kisumu to field sites.
·
Perform any other duties assigned by
the supervisor.
Qualification
requirements include the following:
·
Bachelors Degree in Logistics,
Business, Management, Administration, or other relevant field.
·
At least two (2) years of relevant
professional experience, with significant experience in the procurement and
logistics of commodities.
·
Experience at USAID-funded
development programs, and knowledge of Federal and AID Acquisition Regulations
(FARs and AIDARs) is desirable.
·
Excellent management, supervisory,
organizational, computer, and writing skills.
·
Fluent in English.
Entomology
Technical Manager
Duty Station /
Location: Kisumu, Kenya
Under the supervision of the Kenya
Chief of Party and with “dotted line” reporting to the PMI VectorLink Project’s
UK-based Entomology Advisor, the Entomology Technical Manager provides
leadership and management oversight of all of the project’s entomological
surveillance activities in Kenya, in collaboration with the National Malaria
Control Program (NMCP), coordinate and oversee the project’s key entomological
monitoring activities for IRS and will guide key project and country-level IRS
decisions based on data analysis and interpretation.
Specific
duties and responsibilities include the following:
·
Leads the development of an
entomological monitoring plan, in collaboration with national counterparts at
the NMCP or designated research institution.
·
Reviews the content of communications
materials for technical accuracy.
·
Manages field-based entomology teams
to ensure monthly data collection, data quality and control.
·
Ensures the transfer of technical
skills to local institutions.
·
Responsible for producing high
quality entomological reports, including spray quality reports.
·
Coordinate the implementation of the
following set of entomological field activities:
1. The establishment of sentinel sites in each target district.
2. Pre- and post-pyrethrum spray collections to monitor indoor
resting vector populations
3. Wall bioassays two to three weeks after every spray cycle to
evaluate the quality of spraying.
4. Wall bioassays monthly in selected districts to evaluate the
residual efficacy of insecticide.
5. Vector susceptibility studies annually for all currently used
and candidate insecticides in order to monitor resistance status.
·
Provide guidance and support to a
focal counterpart from the MOH/NMCP or research institution for the supervision
of district-level field teams of entomological technicians or vector control
officers who perform mosquito collections and tests.
·
Ensure that the field teams follow
all WHO approved guidelines, protocols, and techniques for mosquito collections
and tests.
·
Ensure that all data from all
collection activities are recorded on data entry forms, perform mosquito
identifications, and undertake data analysis and prepare monitoring reports.
·
Implement capacity-building efforts
to increase and expand the skills of local counterparts and field team
technicians.
Qualification
requirements include the following:
·
Bachelors Degree (minimum), or a
Masters Degree (desirable), in Entomology, Public Health, Environmental Health,
or other relevant field.
·
Minimum six (6) years of relevant
professional work experience with significant amounts of experience directly in
Vector Control and IRS Operations.
·
Experience in regulatory and
operational aspects of insecticide use and management
·
Demonstrated ability to work with a
minimum of direction and supervision.
·
Demonstrated ability to work both as
a member of a team and as a team leader, with the ability to accept the inputs
of other team members.
·
Strong management and planning skills
of project tasks and budgets.
·
Demonstrates leadership and team work
and produces high quality work in a timely, cost effective manner and has
excellent writing skills.
·
Excellent organizational,
interpersonal communication and computer skills.
·
Experience with USAID and donor
projects is highly desirable.
·
English language fluency.
Monitoring &
Evaluation (M&E) Manager
Duty Station /
Location: Kisumu, Kenya
Under the supervision of the Chief of
Party, the Monitoring & Evaluation (M&E) Manager focuses on
surveillance and information management, monitoring programmatic IRS delivery,
and evaluating associated epidemiological, entomological and environmental
impact in targeted communities.
Specific
duties and responsibilities include the following:
·
Lead the needs assessments and
baseline surveys/data collection process prior to IRS campaigns.
·
Lead establishment of routine M&E
systems to support tracking of IRS program activities, progress, and
performance.
·
Improve programmatic monitoring
efforts through managing the data collection of routine spray activities from
county-based spray teams and reporting the data for internal and client use.
·
Design, review and test M&E tools
for reporting formats and data collection.
·
Ensure appropriate skills are
maintained with the national and county IRS staff through focused trainings for
continued maintenance of the established M&E tracking systems.
·
Track and report data on all project
indicators to the Abt Home Office, PMI/Kenya and PMI/Washington. This includes
regular updating of the project’s official Monitoring and Evaluation Plan.
·
Provide overall technical guidance
and supervision of the M&E team.
·
Prepare performance monitoring plans,
including developing and defining program indicators and sources of data, as
well as annual reports and other project documents.
·
Conduct periodic internal Data
Quality Assessments and prepare the project for possible external Data Quality
Audits to ensure validity, integrity, precision, reliability and timeliness of
all performance data, identifying gaps and suggesting corrective actions on
time.
·
The position requires frequent travel
to IRS implementing counties and field sites for routine monitoring, program
supervision, and support.
Qualification
requirements include the following:
·
Masters Degree in a relevant social
science field such as MPH, Environmental health, Community Health, Epidemiology
or Biostatistics.
·
At least six (6) years of relevant
professional experience in program monitoring and evaluation and in research,
with previous IRS or other malaria program experience desirable.
·
Experience in MS Access, GIS
applications; and GPS measurement data collection desirable.
·
Experience with mobile phone
programming for data collection and reporting.
·
Experience and familiarity with USAID
program monitoring and evaluation, and performance monitoring.
·
Strong analytic and quantitative
database management skills, budgeting and report writing.
·
English language fluency.
Environmental
Compliance Officer
Duty Station /
Location: Kisumu, Kenya
Under the supervision of the Chief of
Party, the Environmental Compliance Officer is responsible for overseeing program
compliance with United States Government (USG) and Government of Kenya
environmental regulations, and program adherence to requirements as laid out in
USAID Initial and Supplemental Environmental Assessments and Pesticide
Evaluation Report and Safer Use Action Plan (PERSUAP) and its amendments.
Specific
duties and responsibilities include the following:
·
Tracking the status of pesticide and
geographic spray area decisions with PMI and NMCP, and determining the 22 CFR
216 documentation needs for the upcoming campaign.
·
Timely preparation of a
country-specific Supplemental Environmental Assessment, amendment, or Letter
Report, as appropriate.
·
Development of waste management plans
prior to the initiation of spray activities describing the disposition plan for
each waste stream generated during the spray season.
·
Determining the registration status
of proposed pesticides in the country of use prior to shipment, and ensuring
that registration needs are satisfied before the arrival of pesticide.
·
Ensuring that quality assurance
testing on pesticide samples is performed and demonstrates that the pesticide
meets specifications prior to shipment.
·
Performance of smart-phone Pre-Season
Environmental Compliance Assessments for each operational site (soak pit and/or
storeroom) two months prior to spray.
·
Performing vehicle inspections prior
to AIRS signing lease agreements to be sure that all proposed vehicles meet
Best Management Practice (BMP) requirements.
·
Tracking and supervision of work
required on operational sites prior to commencement of spray. Confirming soak
pit construction according to BMPs.
·
Providing or overseeing the annual
environmental compliance training of spray teams and storekeepers, as well as
Abt staff as necessary.
·
Performing a Pre-Season Environmental
Compliance Green Light Inspection for each operational site 1-2 weeks prior to
spray.
·
Continual supervision of spray
operations and completion of BMP checklists throughout the spray season.
·
Oversight of the closure of seasonal
operational sites at the end of the spray season, and documenting proper
storage of equipment and leftover pesticides.
·
Oversight of waste management
activities (incineration of sachets and masks, recycling of other wastes where
possible, thorough washing of disposable items) to be sure that wastes are
managed responsibly.
·
Preparation of the EC portion of the
End of Spray report, including a description of the important points noted
throughout the campaign, and a consolidation of the information gathered from
supervisory inspections. .
·
Identifying needs for next year’s
spray campaign.
·
Using data from the smart phone data
collection system to optimize operational site selection and optimization.
·
Developing a database or system of
spreadsheets to consolidate all necessary and useful information pertaining to
environmental compliance in the ECO’s country, and US requirements under US 22
CFR 216.
·
Lead and coordinate environmental
compliance efforts for all program spray activities, inlcuding the
implementation and oversight of procedures for:
1. Quality and safety of insecticide procurements;
2. Procedures for distribution, storage, and handling of
insecticides; and
3. Procedures for disposal of insecticide, waste products, and
package material in accordance with national and international standards.
·
Training and technical assistance to
IRS implementation teams and counterparts.
·
Liaison with project counterparts
from the Ministry of Health, and other regulatory and governmental authorities.
·
Position is based in Kisumu, with
frequent travel to field sites to monitor IRS operations and implementation.
Qualification
requirements include the following:
·
Bachelor’s Degree in Public Health,
Environmental Health, Environmental Sciences or other relevant field.
·
At least two (2) years of relevant
professional work experience, including significant experience in environmental
health and inseciticide use and management.
·
Demonstrated ability to work with a
minimum of direction and supervision.
·
Demonstrated ability to work both as
a member of a team and as a team leader, with the ability to accept the inputs
of other team members.
·
Strong management and planning skills
of project tasks and budgets.
·
Demonstrates leadership and team work
and produces high quality work in a timely, cost effective manner and has
excellent writing skills.
·
Excellent organizational,
interpersonal communication and computer skills.
·
Experience with USAID and donor
projects is highly desirable.
·
English language proficiency.
IT Specialist
Duty Station /
Location: Kisumu, Kenya
Under the supervision of the Kenya
Monitoring and Evaluation (M&E) Manager, the IT Specialist manages the
project’s computer network and mobile technology at all locations in Kenya.
Specific
duties and responsibilities include the following:
·
Provide technical support for major
and/or urgent problems with LAN or any of its components (server crash,
firewall, virus attack, hard drive failure, etc.).
·
Reimage and join laptops to the
domain.
·
Provide on-call assistance to
individuals as needed.
·
Provide training to staff upon
orientation on various IT policies and procedures of the organization as well
as ensuring non IT staff are provided with adequate and appropriate training
based on the needs identified.
·
Proactively notify Tier2 support (Abt
IT) about issues and work with Tier2 to resolve.
·
Perform Window Server maintenance and
administration, including installing Windows 2008 patches and upgrades (Service
Packs).
·
Monitor server logs and perform
necessary operations to ensure the proper state of the systems.
·
Monitor that the Symantec Antivirus
software and virus definition updates are being deployed to the server and
client PCs. Ensure that any PC deployed to the field has the project standard
antivirus protection and is configured to receive virus definition updates via
Internet/Symantec LiveUpdate. Run a weekly antivirus status report from the
Symantec Antivirus Console.
·
Perform File Server backups (weekly
full backup, daily incremental on file server, and monthly backups of file
server and users data). Using Symantec
·
BackupExec 2010, confirm scheduled
backup jobs are successful. In conjunction with International IT, perform
quarterly data recover validation from backup.
·
Monitor site firewall, managing VPN
accounts, if any.
·
Monitor File Server (Group Policy,
NTFS permissions, EFS).
·
LAN Administration: create and modify
user accounts and privileges/rights (for network and exchange); manage disk
space, printer queues, and internet connection; and update antivirus software
and definition files.
·
Perform desktop and laptop computer
support, including performing routine preventive maintenance (disk scan,
deleting temp files, defragmentation, etc.); install software patches and
upgrades, troubleshoot hardware or software problems; and ensure users are
backing up their data files on the server.
·
Maintain IT Equipment Inventory
(format provided).
·
Write and maintain a Disaster
Recovery Plan (template provided).
·
Provide basic training on MS Office
2010 products.
·
Work closely with and supervise the
M&E/IT assistants.
·
Participate in monthly All IT Manager
Meetings with Abt IT Management.
·
Initiate monthly conference call and
written summary report with Abt IT Management. Review monthly activity,
articulate and implement Action Plans relating to identified IT needs.
·
Ensure a consistent frequency for backing
up project data.
·
Performing any other duties as
assigned by the supervisor.
Qualification
requirements include the following:
·
Bachelor’s Degree in Computer
Science, Computer Programming, or other IT-related field.
·
At least five (5) years of relevant professional
experience in IT network administration in a Windows NT environment, including
internet access support
·
Ability to manage and provide
technical oversight to junior programmers and consultants. Work in
collaboration with the database manager to ensure project data system is
working and backed up.
·
Strong communication skills and the
ability to work in collaboration with high level managers and technical
advisors.
·
A demonstrated ability to work
independently.
·
Fluency in English.
Entomology Technical
Coordinator
Duty Station /
Location: Kisumu, Kenya
Under the supervision of the
Technical Manager, the Entomology Technical Coordinator will be responsible for
overseeing all entomology work conducted including field experiments and
collections, laboratory analysis of samples, data management and ultimately
assisting with report writing including preparation of tables and graphs.
The Entomology Technical Coordinator
will be responsible for developing schedules for field entomology testing and
laboratory analysis of samples as well as close supervision of field entomology
teams and implementation of standard operating procedures.
Specific tasks
include the following:
·
Develop schedules and targets for the
field, laboratory, insectary and data teams.
·
Ensure that quality assurance
measures are put in place and adhered to in all data collection.
·
Provide regular supervision of field,
insectary, data and laboratory teams to ensure accuracy of data.
·
Monitor progress and meet milestones
according to a predefined work plan.
·
Conduct preliminary analysis of data
and report writing as required by the Entomology Technical Manager.
Qualification
requirements include the following:
·
Minimum BSc in Biomedical sciences or
related fields with at least 2 years experience working in a busy entomology
research environment.
·
Detailed knowledge of field and
laboratory entomology procedures.
·
Must be experienced with budgeting
for laboratory reagents to monitor consumption and timely placement of new
orders
·
Management and supervision experience.
·
Must be able to work independently
with minimal support from the Entomology Technical Manager.
·
Excellent computer skills, including
MS Excel, Word, Powerpoint.
·
Fluent in English both spoken and
written
·
Ability to perform data analysis is
an added advantage
Information,
Education and Communications (IEC) / Behavior Change Communications (BCC)
Coordinator
Duty Station /
Location: Kisumu, Kenya
Under the supervision of the
Operations Manager, the Information, Education and Communications (IEC) / Behavior
Change Communications (BCC) Coordinator is responsible for the coordination and
implementation of community IEC and mobilization in line with PMI AIRS
objectives and the Ministry of Health at county level.
S/he will facilitate all community
mobilization, branding/marking and communication activities working closely
with the local authorities and leadership to position IRS pre and post spraying
activities.
Specific
duties and responsibilities include, but are not limited to the following:
·
Ensure strengthened partnerships and
collaboration between county partners, including civil societies and community
leaders.
·
Supports the implementation of the
community outreach programs and communication interventions (identifying the
most impact channels and mobilization efforts) within the targeted counties and
communities.
·
Develops and writes regular
documentation of activities including lessons learned and success stories.
·
In collaboration with the Operations
Manager, lead in development of and implementation of IEC strategies for IRS
campaigns.
·
Develop and review IEC/BCC key
messages/materials in collaboration with VectorLink Kenya team and government
stakeholders.
·
Conducting community mobilization,
awareness and sensitization on IRS in collaboration with relevant stakeholders.
·
Evaluate and document impact of
IEC/BCC activities in collaboration with other stakeholders.
·
Develop community mobilization
calendar in line with the spray calendar.
·
Coordinate mobilization training.
·
Supports the planning and
implementation of information and education campaigns aimed at improving
community awareness about IRS in the counties in collaboration with county
based government partners.
·
Assist in mobilizing communities
through sensitization meetings with the local leaders and communities to
educate them on IRS as one of the key Malaria prevention intervention.
·
Assist in the recruitment, training,
monitoring and supervision of mobilization teams on IEC strategies to reach
people at community level.
·
Assist and participate in the sensitization
of various stakeholders at county, division and community levels to support IRS
activities in collaboration with county health officials, civil societies and
community leaders.
·
Maintain proper records on county
community mobilization and IEC activities throughout the year for reporting
purposes.
·
Prepares and submit weekly and
monthly reports on community mobilization efforts before and throughout the
spray campaign, and compilation of other project reporting, including success
stories semiannual reports, and others with the Operations Manager and the COP.
·
Involvement and participation in WMD
and IRS planned events in the counties.
·
Records best practices for informing
local communities about upcoming spraying operations; encouraging community
participation; educating communities on the benefits of indoor residual
spraying as well as providing information on timing, safety, follow up, etc.
·
Develops Information, Education and
Communication (IEC) materials as necessary i.e.: brochures, posters, banners,
as well as radio and TV information programs and manages their distribution and
accountability.
·
Liaises with other government and
non-government communications organizations and provides program information
for media dissemination.
Qualification
requirements include the following:
·
Bachelors Degree in Communications,
Public Health/Environmental Health, Community Health, Environmental Studies, or
other relevant field. Masters degree in relevant field is an added advantage
·
Minimum four (4) years of relevant professional
experience in communications, community outreach, or public education, with
previous IRS or other malaria program experience highly desirable.
·
Proven experience managing IEC and
community outreach /mobilization activities for international health programs
is essential, experience with malaria prevention programs preferred.
·
Demonstrated organizational,
reporting and management skills.
·
Excellent interpersonal skills and
ability to work as part of a team, including national and county government counterparts.
·
Excellent oral and written
communication skills are essential.
·
Strong computer skills: Microsoft
Applications.
·
Prior experience working with USAID a
plus.
·
Ability and to travel throughout the
target counties frequently.
·
Fluency in English.
Supply Chain
Coordinator
Duty Station /
Location: Kisumu, Kenya
Under the supervision of PMI
VectorLink Kenya’s Operations Manager, the Supply Chain Coordinator is
responsible for the inventory management, logistics functions, and overall IRS
supply chain coordination.
Specific
duties and responsibilities include the following:
·
Provide support, leadership, and
management of IRS supply chain at County level in collaboration with CHMTs.
·
Management of the project’s inventory
control system, including storage, quality control, inventory record keeping,
and inventory reporting.
·
Oversees storage, distribution, and
transport of IRS commodities and equipment throughout the project
implementation area.
·
Supervises and supports seasonal
Warehouse and Store Managers, and organizes capacity-building interventions to
elevate their skills.
·
Manages the logistics for all project
activities, including spray operations, entomological activities, community
mobilization, events such as workshops and meetings etc.
·
In collaboration with the Operations
Manager:
1. Ensures health and safety measures are in place and followed at
all store and spraying locations.
2. Ensures timely collection and transportation of contaminated,
non contaminated and obsolete IRS wastes from the opertation sites stores to
their respective disposal facilities. Helps to train drivers, Washers and
warehouse managers on environmental compliance issues.
·
Working in close collaboration with
the Operations Manager, supports all aspects of an IRS campaign including
procurement, commodity distribution, supervision, environmental compliance,
Community mobilization and M&E.
·
Perform any other duty assigned by
the supervisor.
Qualification
requirements include the following:
·
Minimum diploma certificate in
Logistics, Business, Management, Administration, or other relevant field.
Bachelors Degree in above courses is highly desirable
·
At least four (4) years of relevant
professional experience, with significant experience in the Supply chain,
logistics and management of commodities.
·
Demonstrated experience in
warehouse/stores management.
·
Excellent management, supervisory,
organizational, computer, and writing skills.
·
Previous experience in IRS or other
malaria vector control efforts a plus.
·
Fluency in English required.
County Coordinator
– Homa Bay County
Duty Station /
Location: Homa Bay County, Kenya
Under supervision of the Operations
Manager, the County Coordinator will focus on programmatic and management
oversight for all aspects of the project’s spray operations in their assigned
county (ies), including spray campaign planning, technical assistance and
training, logistical and operational support and supervision, and activity
tracking and reporting.
S/he will coordinate closely with
county government counterparts, and oversee the activities of project field
support staff and seasonal spray teams.
Specific
responsibilities include:
·
Manage rigorous IRS campaign planning
efforts in assigned geographical area, including quantification of insecticides
and equipment needs; identification and recruitment of spray teams; logistical
planning for IRS distribution and transportation; insecticide and equipment
storage, security, and environmental safety; and coordination with county level
Ministry of Health counterparts.
·
Work in collaboration with the County
Malaria Control Coordinator (CMCC) and IRS steering committee at the County
Health Office to manage the planning and coordination of IRS activities.
·
Oversee the recruitment, training,
and supervision of IRS spray and IRS Mobilization teams.
·
Supervise and track inventory
distribution and storage of materials, work with the logistics and procurement
team to support procurement of IRS materials.
·
Supervise IRS implementation, and
contribute to the personnel trainings conducted in the assigned geographical
area.
·
Ensure that routine program tracking
and reporting are in place and delivered on time.
·
Supervise and monitor field data
collection with project M&E team.
·
Manage the BCC/IEC campaign and data
collection process.
·
Ensure that all risk prevention and
environmental compliance measures are fully implemented and work closely with
the project environmental compliance staff and county officers to address
relevant issues.
·
Ensures health and safety measures
are in place and followed at all store and spraying locations and ensuring all
spray personnel undergo medical examination to check their fitness to conduct
the spray.
·
Facilitate communication between the
sub-counties in the assigned geographic area and the PMI VectorLink Project
office in Kisumu.
·
Represents the program at meetings
with the community leaders and local steering committees.
·
Supervise all logistical operations
(warehouse, transport, etc.).
·
Prepare weekly and other activity
reports as directed by the project Operations Manager.
·
The position requires frequent travel
to field sites to support and oversee county and community level operations and
activities.
·
Perform any other duty assigned by
the supervisor.
Qualification
requirements include the following:
·
Bachelors Degree in a relevant field,
such as Public Health, Community Health, Entomology, Environmental Health or
any other social science. Masters degree in relevant field is added advantage.
·
At least three (3) years of relevant
professional work experience, with significant amounts of experience directly
in Vector Control and IRS Operations.
·
Experience in regulatory and
operational aspects of insecticide use and management.
·
Demonstrated ability to work with a
minimum of direction and supervision.
·
Demonstrated ability to work both as
a member of a team and as a team leader, with the ability to accept the inputs
of other team members.
·
Strong management and planning skills
of project tasks and budgets.
·
Demonstrates leadership and team work
and produces high quality work in a timely, cost effective manner and has
excellent writing skills.
·
Excellent interpersonal
communications, and organizational skills.
·
Excellent computer skills, computer
software programs, including MSWord, Excel, and PowerPoint.
·
Experience with USAID funded programs
and other international development experience.
·
English language fluency.
County Coordinator
– Migori
Duty Station /
Location: Migori County, Kenya
Under supervision of the Operations
Manager, the County Coordinator will focus on programmatic and management oversight
for all aspects of the project’s spray operations in their assigned county
(ies), including spray campaign planning, technical assistance and training,
logistical and operational support and supervision, and activity tracking and
reporting.
S/he will coordinate closely with
county government counterparts, and oversee the activities of project field
support staff and seasonal spray teams.
Specific
responsibilities include:
·
Manage rigorous IRS campaign planning
efforts in assigned geographical area, including quantification of insecticides
and equipment needs; identification and recruitment of spray teams; logistical
planning for IRS distribution and transportation; insecticide and equipment
storage, security, and environmental safety; and coordination with county level
Ministry of Health counterparts.
·
Work in collaboration with the County
Malaria Control Coordinator (CMCC) and IRS steering committee at the County
Health Office to manage the planning and coordination of IRS activities.
·
Oversee the recruitment, training,
and supervision of IRS spray and mobilization seasonal workers.
·
Supervise and track inventory
distribution and storage of materials, work with the logistics and procurement
team to support procurement of IRS materials.
·
Supervise IRS implementation, and
contribute to the personnel trainings conducted in the assigned geographical
area.
·
Ensure that routine program tracking
and reporting are in place and delivered on time.
·
Supervise and monitor field data
collection with project M&E team.
·
Manage the BCC/IEC campaign and data
collection process.
·
Ensure that all risk prevention and
environmental compliance measures are fully implemented and work closely with
the project environmental compliance staff and county officers to address
relevant issues.
·
Ensures health and safety measures
are in place and followed at all store and spraying locations and ensuring all
spray personnel undergo medical examination to check their fitness to conduct
the spray.
·
Facilitate communication between the
sub-counties in the assigned geographic area and the PMI VectorLink Project
office in Kisumu and Nairobi.
·
Represents the program at meetings
with the community leaders and local steering committees.
·
Supervise all logistical operations
(warehouse, transport, etc.).
·
Prepare weekly and other activity
reports as directed by the project Operations Manager.
·
The position requires frequent travel
to field sites to support and oversee county and community level operations and
activities.
·
Perform any other duty assigned by
the supervisor.
Qualification
requirements include the following:
·
Bachelors Degree in a relevant field,
such as Public Health, Community Health, Entomology, Environmental Health or
any other social science. Masters degree is an added advantage.
·
At least three (3) years of relevant
professional work experience, with significant amounts of experience directly
in Vector Control and IRS Operations.
·
Experience in regulatory and
operational aspects of insecticide use and management.
·
Demonstrated ability to work with a minimum
of direction and supervision.
·
Demonstrated ability to work both as
a member of a team and as a team leader, with the ability to accept the inputs
of other team members.
·
Strong management and planning skills
of project tasks and budgets.
·
Demonstrates leadership and team work
and produces high quality work in a timely, cost effective manner and has
excellent writing skills.
·
Excellent interpersonal
communications, and organizational skills.
·
Excellent computer skills, computer
software programs, including MSWord, Excel, and PowerPoint.
·
Experience with USAID funded programs
and other international development experience.
·
English language fluency.
Warehouse Manager
– Homa Bay County
Duty Station /
Location: Homa Bay County, Kenya
Under the supervision of the
Operations Manager, the Warehouse Manager will serve as the lead person in
warehousing and the supply chain activities at the county level.
Specific
duties and responsibilities include, but are not limited to the following:
·
Lead VectorLink Kenya project
activities in warehousing at the county and sub-county levels.
·
Provide strategic guidance to the
county coordinator and program and supply chain coordinator on warehousing and
supply chain issues.
·
Strengthens local project capacity
and other government partners in warehousing and distribution.
·
Ensure that all of the VectorLink
warehousing best practices and tools are being used for management of IRS
commodities, and that all procedures are done in accordance with the IRS Best
Management Practices.
·
Promote use of PMI VectorLink
computerized warehouse management system, recommend improvements and
strategically lead further implementation at all county warehouses.
·
Promote the use of data to inform and
guide decision making by continually identifying gaps and developing corrective
actions as needed.
·
Develop and Implement a plan to
transfer key warehousing functions to the MOH/county government
·
Quality control and receipt of
delivered goods.
·
Management of the project’s inventory
control system, including storage, quality control, inventory record keeping,
and inventory reporting.
·
Directs and supervises the storage,
distribution, and transport of IRS commodity goods and equipment throughout the
target counties, sub-counties and operation sites stores.
·
Ensuring safety, proper tracking and
accountability for all IRS inventory at all levels of distribution
·
Perform any other duty assigned by
the supervisor.
Qualification
requirements include the following:
·
Diploma or Bachelor’s Degree in a
relevant field e.g. procurement and logistics, supply chain management
(desirable). Master’s Degree is added advantage
·
At least two (2) years of experience
in warehousing, quantifications and supply planning and/or supply chain
management systems.
·
Skilled in the design and use of MIS
systems for warehouse operations.
·
Skilled in leading and managing
high-performing teams.
·
Demonstrated ability to work with
cooperating partners in implementing complex programs.
·
Excellent interpersonal, written and
oral communications skills.
·
English proficiency required.
Warehouse Manager
– Migori County
Duty Station /
Location: Migori County, Kenya
Under the supervision of the
Operations Manager, the Warehouse Manager will serve as the lead person in
warehousing and the supply chain activities at the county level.
Specific
duties and responsibilities include, but are not limited to the following:
·
Lead VectorLink Kenya project
activities in warehousing at the county and sub-county levels.
·
Provide strategic guidance to the
county coordinator and program and supply chain coordinator on warehousing and
supply chain issues.
·
Strengthens local project capacity
and other government partners in warehousing and distribution.
·
Ensure that all of the VectorLink
warehousing best practices and tools are being used for management of IRS
commodities, and that all procedures are done in accordance with the IRS Best
Management Practices.
·
Promote use of PMI VectorLink
computerized warehouse management system, recommend improvements and
strategically lead further implementation at all county warehouses.
·
Promote the use of data to inform and
guide decision making by continually identifying gaps and developing corrective
actions as needed.
·
Develop and Implement a plan to
transfer key warehousing functions to the MOH/county government
·
Quality control and receipt of
delivered goods, and the processing of customs clearance, tax reimbursement.
·
Management of the project’s inventory
control system, including storage, quality control, inventory record keeping,
and inventory reporting.
·
Directs and supervises the storage,
distribution, and transport of IRS commodity goods and equipment throughout the
target counties, sub-counties and operation site stores.
·
Ensuring safety, proper tracking and
accountability for all IRS inventory at all operational sites.
·
Perform any other duty assigned by
the supervisor.
Qualification
requirements include the following:
·
Diploma or Bachelor’s Degree in a
relevant field e.g. procurement and logistics, supply chain management
(desirable). Master’s degree is added advantage.
·
At least two (2) years of experience
in warehousing, quantifications and supply planning and/or supply chain
management systems.
·
Skilled in the design and use of MIS
systems for warehouse operations.
·
Skilled in leading and managing
high-performing teams.
·
Demonstrated ability to work with
cooperating partners in implementing complex programs.
·
Excellent interpersonal, written and
oral communications skills.
·
English proficiency required.
Entomology Lab
Technician
Duty Station /
Location: Kisumu County, Kenya
Under the supervision of the
Technical Manager, the Entomology Lab Technician will be in charge of all
entomology lab activities, will perform all the molecular analyses and sample
archiving and will oversee the sample sorting and insectary laboratories.
Specific
duties and responsibilities include the following:
·
Receive samples from the field and
verify their condition and number.
·
Perform ELISA tests for detection of
sporozoite in mosquitoes.
·
Perform DNA extraction in mosquitoes
for species identification PCR to differentiate different species of mosquitoes
and real-time PCR for detection of kdr alleles in mosquitoes for insecticide
resistance monitoring.
·
Maintain safe working standards in
all laboratory procedures and ensure proper storage of biological samples.
·
Keep inventory of all lab equipment
and consumables and make requests for additional supplies through the PMI
VectorLink Kenya Technical Manager.
·
Generate regular lab reports and
submit to the PMI VectorLink Kenya Technical Manager.
·
Submit all lab generated data to the
data clerk for entry in timely manner.
·
Conduct WHO susceptibility and CDC
bottle assay tests for evaluation of insecticide resistance in malaria vectors.
·
Be available to perform any
additional task as assigned responsible for timely and high quality field
entomological work and will work with the Entomology
·
Laboratory Technician, Insectary
Technician and Data Entry Clerk to ensure uninterrupted, high quality
entomological activities.
Qualification
requirements include the following:
·
Bachelors Degree in bio-chemistry,
laboratory, veterinary or other related health field.
·
At least two (2) years of experience
in busy entomoogy laboratory.
·
Knowledge in computer skills
including Microsoft Access, Word, Excel and Power Point
·
Knowledge of English bot spoken and
written
·
Experience in real time PCR and
microarray analysis is an added advantage
Database
Coordinator
Duty Station /
Location: Kisumu County, Kenya
Under the supervision of the
Monitoring & Evaluation (M&E) Manager, the Database Coordinator
supports the implementation of the M&E system of the PMI VectorLink Project
in Kenya.
Specific
duties and responsibilities include the following:
·
Participates in the collection,
cleaning, analysis, and reporting of M&E data according to the project’s
M&E plan.
·
Tests and maintains functionality of
the M&E database, including performing periodic updates and improvements.
·
Trains data entry clerks and M&E
assistants on the database needs of the program.
·
Supports the preparation and set up of
data centers before and during each spray campaign.
·
Assists in the regular monitoring of
project implementation against established targets and objectives, including
supervising data collection in the field and data entry clerks at the data
centers.
·
Support proper record keeping, filing
system and archiving plan for each data center.
·
Supports periodic internal data
quality assessments and prepares the project for possible external (DQAs) to
ensure validity, integrity, precision, reliability and timeliness of all
performance data, identifying gaps and suggesting corrective actions on time.
·
Contributes to the project’s work in
HMIS, and in linking country-level HMIS to project monitoring and evaluation,
as appropriate.
Qualification
requirements include:
·
Secondary School completion
(minimum), or a Bachelor’s Degree in Statistics, information technology,
Community Health, Sociology, or other relevant field (desirable).
·
At least one (1) year of relevant
experience in database management, monitoring & evaluation, or other
relevant social science activities.
·
Familiarity with quantitative and
qualitative research methods.
·
Computer literacy, including
knowledge of analytical software (Microsoft Access and Excel, SPSS, Stata, Arc
GIS, etc.)
·
Knowledge of health project
implementation in general, with a focus on malaria prevention programs very
desirable.
·
Fluency in English.
Entomology Data
Entry Clerk
Duty Station /
Location: Kisumu County, Kenya
Under the supervision of the
Technical Manager, the Entomology Data Entry Clerk will coordinate the flow of
data from the entomology field teams to the lab, from the lab to the entomology
database, and ultimately from the entomology database to project reporting.
Specific tasks
include the following:
·
Develop, update and load all data
forms to the server needed for any field work or lab entries.
·
Ensure that quality control and
quality assurance measures are put in place and adhered to in all data
generation and handling procedures.
·
Perform back up of data and ensure
adequate security for data sets and equipment used in data collection.
·
File all paper forms and perform
documentation of for both physical and electronic filing.
·
Monitor daily transmission of data
from the field to the server, performing daily data downloads of field data and
verification with the with the field team for any cleaning.
·
Work with field staff to ensure
accuracy and help in trouble shooting.
·
Perform data entry for laboratory and
field generated data as required.
·
Perform printing of all forms needed
for both field work and lab procedures.
·
Conduct preliminary analysis of data
as required by the Entomology Technical Manager.
Qualification
requirements include the following:
·
Secondary School (Diploma A2).
·
Experience in laboratory data entry
work for at least six (6) months.
·
Knowledge in computer skills (ability
to work with Microsoft Access and Excel in handling data).
·
Experience working with data handling
programs such as Visual CE, ODK, Epi info and Comcare
·
Knowledge of English both spoken and
written
·
Experience with entomology laboratory
and field procedures is an added advantage.
Entomology Field
Technician
2 Positions
Duty Station /
Location: Kisumu County, Kenya
Under the supervision of the
Technical Manager, the Entomology Field Technician will be responsible for
timely and high quality field entomological work and will assist the Entomology
Laboratory Coordinator with managing the insectary and laboratory in Kisumu.
Specific
duties and responsibilities include the following:
·
Support implementation of the
following set of entomological field activities:
1. establishment of sentinel sites
2. pre- and post-pyrethrum spray collections to monitor indoor
resting vector populations
3. wall bioassays 1 to 2 weeks after every spray cycle to evaluate
the quality of spraying.
4. wall bioassays activities monthly in selected localities to
evaluate the residual efficacy of insecticide.
5. vector susceptibility studies annually for all currently used
and candidate insecticides in order to monitor resistance status
·
Participate in other field activities
as required
·
Perform morphological mosquito
identification for Anopheles and culicine species.
·
Assist with procurement requests
related to the field entomological activities
·
Adhere to the Standard Operational
Procedures for these activities
·
Support when required Entomology
Laboratory Coordinator in managing the laboratory activities and insectary
operations.
·
Ensure proper and timely data
recording and entry.
This position may require frequent
visits to the field and sentinel sites for mosquito collection.
Qualification
requirements include the following:
·
Secondary School / Diploma A2
completion (minimum), or Bachelors Degree (desirable), in bio-chemistry,
laboratory, veterinary or other related health field.
·
At least 6 months of experience in
laboratory or veterinary work.
·
Knowledge in computer skills (able to
run programs such as Microsoft word, Excel, Access and Powerppoint ).
·
Knowledge of English and Swahili
·
Experience working with the community
·
Ability to work long hours.
·
Experience with using keys for
morphological mosquito identification is an added advantage
Entomology
Insectary Technician
Duty Station /
Location: Kisumu County, Kenya
Under the supervision of the
Technical Manager, the Entomology Insectary Technician manages the insectary
located in Kisumu.
Specific
duties and responsibilities include the following:
·
Maintain the mosquito colony in the
insectary.
·
Ensure the feeding of lab animals and
mosquito colony.
·
Ensure and coordinate the cleaning of
the insectary.
·
Establish regularly the needs
required for the insectary.
·
Ensure the appropriate storage of
equipment and animal food.
·
Ensure appropriate records are kept
in the laboratory log books.
·
Assist with procurement requests
related to this activity.
·
Adhere to the Standard Operational
Procedures (SOPs) for these activities.
·
Participate in other field activities
as required.
·
Perform any other duty assigned by
the Country Technical Manager.
Qualification
requirements include the following:
·
Secondary School (Diploma A2).
·
Experience in entomology insectary
work for at least six (6) months.
·
Knowledge in computer skills (able to
run programs such as Microsoft word, Excel, Access and Power Point).
·
Knowledge of English both spoken and
written
·
Experience with wall and net bioassay
·
Experience with WHO susceptibility
tests and CDC bottel assay for evaluation of insecticide resistance in malaria
vectors
·
Experience with culturing of wild
collected mosquitoes in the insecatry is an added advantage.
Accountant
Duty Station /
Location: Kisumu County, Kenya
Under the supervision of the Country
Finance & Admin Manager, the Accountant records project financial
transactions, posts to appropriate projects and tasks, prepares periodic
financial statements and reports, and keeps the records of the accounts books
up to date.
Specific
duties and responsibilities include the following:
·
Records expenditures, income, and any
other related transactions, in the books of accounts.
·
Prepares payment vouchers and
corresponding checks.
·
Prepares payroll and other regular
payments with due consideration to deductions (for advances, loans, taxes,
etc.).
·
Prepares monthly bank
reconciliations.
·
Checks petty cash payments and
periodically reconciles petty cash balances.
·
Keeps a register of fixed assets and
maintains an easy cross reference system of all government property.
·
Ensures that the books of accounts
are up to date at all times, orderly, well kept, and readily available for
reference and audit, when required.
·
Prepares the monthly ROV in
accordance with Abt Associates procedures and policies.
·
Prepares monthly cash requests, and
promptly advises action required to cover estimated costs.
·
Liaise with the Finance &
Contracts Director and the Finance & Contract Analyst at the Africa IRS
Headquarters Office on all aspects of financial procedures and any issues that
may arise.
·
Ensures that government taxes are
paid on time.
·
Ensures that periodic inventory of
the fixed assets (property) of the company is conducted.
·
Ensures compliance, preparation and
filling of various statutory documents including preparation of DA1 VAT forms
for the project.
·
Assists the VectorLink Kenya Finance
& Administration Manager in the implementation of the internal control
system and financial procedures manual of the company.
·
Perform any other duties as assigned
by the supervisor.
Qualification
requirements include the following:
·
Secondary School completion (minimum)
or a CPA level 2 (desirable), or a Bachelor’s Degree in Accounting, Finance,
Management, Business, or other relevant field (desirable).
·
At least two (2) years of
professional experience in Accounting and Program Financial Management.
·
Experience working at international
development programs, with experience at USAID-funded programs highly
desirable.
·
Experience in payroll management,
petty cash management, financial reporting, and budget tracking.
·
Experience in inventory management is
desirable.
·
A self-starter that is able to
perform under pressure is preferred.
·
A strong command of financial and
other computer applications such as MS Word, Excel, Quicken, Access, etc.
·
English language capability.
Driver- Nairobi
Duty Station /
Location: Nairobi, Kenya
Under the supervision of the
Procurement Officer, the Driver operates and maintains project vehicles to meet
the transportation needs of the PMI VectorLink Project in Kenya.
Specific
duties and responsibilities include the following:
·
Drive project, and project affiliated
personnel to project sites within the base location, and throughout the project
implementation area for project activities, including official site visits.
·
Transport project equipment,
materials, supplies and documents to project sites
·
Maintain up-to-date record keeping
systems for vehicle issues including fuel, mileage, and trip logs.
·
Observe all company vehicle
utilization policies, in country traffic laws.
·
Maintain project vehicle, including
keeping accurate records, and following a schedule of routine maintenance,
repairs and cleaning.
·
Ensure the readiness of the vehicle
for transport service by checking oil, water, fuel, and tires, maps, and
conducting safety and security inspection prior to driving.
·
Perform project routine business
around the region, such as receiving and delivering official project
documentation to and from county office, general office purchasing, and photocopying.
·
Purchase of basic cleaning and
kitchen supplies and assist in the purchase of other project authorized items.
·
Perform relevant general service
activities such as collection of pro-forma, processing customs duty clearances
and tax exemptions, as directed.
·
Make arrangements for repairs,
maintenance, and improvements to the office, as requested by the project
management.
·
Regularly check post office boxes,
collect and dispatch letters, parcels and other correspondence, and perform
other local errands.
·
Performing any other duties as
assigned by the supervisor.
Qualification
requirements include the following:
·
Completion of Secondary School is
highly desirable.
·
Valid Driver’s License.
·
At least 6 months prior experience in
commercial driving.
·
Thorough knowledge of local traffic
laws and area traffic patterns.
·
Knowledge of safety and security
principles
·
Excellent driving record and
experience in traveling through the base location and other key areas of the
country.
·
Previous work experience on a
development project is desirable.
·
Time management skills.
·
Fluency in English.
Driver – Kisumu
Duty Station /
Location: Kisumu, Kenya
Under the supervision of the
Procurement Officer, the Driver operates and maintains project vehicles to meet
the transportation needs of the PMI VectorLink Project in Kenya.
Specific
duties and responsibilities include the following:
·
Drive project, and project affiliated
personnel to project sites within the base location, and throughout the project
implementation area for project activities, including official site visits.
·
Transport project equipment,
materials, supplies and documents to project sites
·
Maintain up-to-date record keeping
systems for vehicle issues including fuel, mileage, and trip logs.
·
Observe all company vehicle utilization
policies, in country traffic laws.
·
Maintain project vehicle, including
keeping accurate records, and following a schedule of routine maintenance,
repairs and cleaning.
·
Ensure the readiness of the vehicle
for transport service by checking oil, water, fuel, and tires, maps, and
conducting safety and security inspection prior to driving.
·
Perform project routine business
around the region, such as receiving and delivering official project
documentation to and from county office, general office purchasing, and
photocopying.
·
Purchase of basic cleaning and
kitchen supplies and assist in the purchase of other project authorized items.
·
Perform relevant general service
activities such as collection of pro-forma, processing customs duty clearances
and tax exemptions, as directed.
·
Make arrangements for repairs,
maintenance, and improvements to the office, as requested by the project
management.
·
Regularly check post office boxes,
collect and dispatch letters, parcels and other correspondence, and perform
other local errands.
·
Performing any other duties as
assigned by the supervisor.
Qualification
requirements include the following:
·
Completion of Secondary School is
highly desirable.
·
Valid Driver’s License.
·
At least 6 months prior experience in
commercial driving.
·
Thorough knowledge of local traffic
laws and area traffic patterns.
·
Knowledge of safety and security
principles
·
Excellent driving record and
experience in traveling through the base location and other key areas of the
country.
·
Previous work experience on a development
project is desirable.
·
Time management skills.
·
Fluency in English.
Finance &
Administration Assistant
Duty Station /
Location: Nairobi, Kenya
Under the supervision of the Country
Finance & Administration Manager, the Finance & Administration Assistant
provides a wide range of administrative and logistical support to the PMI
VectorLink Project Office in Nairobi and Kisumu.
Specific
duties and responsibilities include the following:
·
Perform general clerical duties, to
include but not be limited to photocopying, scanning, faxing, filing, and
mailing.
·
Provide office administrative support
including organization and facilitation for internal meetings, drafting
agendas, and taking minutes;
·
Maintain hard copy and electronic
versions of a project archive, including contract and subcontract documents,
client approvals, consultant documents, travel files, procurement files,
project deliverables, project reports , and minutes of meetings.
·
Manage and document correspondences
between project offices, the home office, the client, other partners, and
stakeholders.
·
Answer incoming telephone calls, take
complete and accurate messages for people who are not available, and ensure
they receive the messages.
·
Coordinating air travel, taxi and
office transport for staff
·
Overseeing day-to-day office
administrative services
·
Greet, advice, and escort guests.
·
Purchase, store and distribute office
supplies.
·
Ensure timely settlement of office
bills.
·
Make logistical arrangements for
project staff traveling outside their region or for international visitors.
·
Prepare and send pouches to counties
as needed.
·
Performing any other duties as
assigned by the supervisor.
Qualification
requirements include the following:
·
High School degree with a Diploma in
Business Related field highly desirable.
·
At least one (1) year prior
experience in office administration.
·
Knowledge and experience with
Windows, Word, Excel, PowerPoint, and other data processing and graphical
presentation software.
·
Ability to assess problems and
develop solutions.
·
Excellent inter-personal
communication skills and excellent organization skills.
·
Preference for candidates who have
experience that relates to USAID-funded projects or other international
development experience.
·
Fluency in English.
How to Apply
Interested candidates are encouraged
to send a cover letter and updated CV to VectorControl_Kenya@abtassoc.com with
the title of the position being applied for in the e-mail subject line e.g.
“County Coordinator” by COB Friday, May 11th, 2018.
Only shortlisted candidates will be
contacted.
Equal
Opportunity Employer: As an equal
opportunity/affirmative action employer, Abt Associates is committed to
fostering a diverse, multicultural work environment where our employees respect
one another and share a commitment to our firm’s values, mission, and
strategies. Abt Associates Inc. provides equal employment to all participants
and employees without regard to age, race, color, sex, creed, citizenship
status, religion, gender, gender identity, sexual orientation, national origin,
disability, marital status, or veteran status.