Job Vacancy: Executive
Assistant
Based in Nairobi, Kenya
The Position: Reporting directly to the CEO, this position will support and
enhance the CEO’s effectiveness by providing information management support;
representing the executive to others.
Based in Nairobi, Kenya
Company Background: Our Client is a
fast expanding organization with revenues that are growing by 25% annually.
They currently employ approximately 2000 staff and they anticipate this number
to increase by 25% annually over the next 3 to 5 years.
Its employees are integral to the
success of the business and are highly valued. The company operates regionally
in Kenya, Uganda and Rwanda with plans to continue their expansion in the
region.
Key Responsibilities
·
Researching and conducting data
analysis to prepare documents for review and presentation by boards of
directors, committees, and executives.
·
Conserves executive’s time by
reading, researching, and routing correspondence; drafting letters and documents;
collecting and analyzing information; initiating telecommunications.
·
Maintains executive’s appointment
schedule by planning and scheduling meetings, conferences, teleconferences, and
travel.
·
Maintains customer confidence and
protects operations by keeping information confidential.
·
Completes projects by assigned.
·
Prepares reports by collecting and
analyzing information.
·
Secures information by completing
data base backups.
·
Provides historical reference by
developing and utilizing filing and retrieval systems; recording meeting
discussions.
·
Maintains professional and technical
knowledge by attending educational workshops; reviewing professional
publications; establishing personal networks; participating in professional
societies.
·
Contributes to team effort by
accomplishing related results as needed.
Requirements
·
Bachelor’s Degree in Business or
other relevant program
·
At least 5 years’ experience as the
Executive Assistant to the CEO, COO or CFO in a large organization.
·
Writing, reporting and presentation
skills,
·
Microsoft products including
PowerPoint
·
Supply Management,
·
Scheduling, Organization and Time
Management skills
·
Travel and Logistics Organization
Ability to:
·
Communicate effectively, both
verbally and in writing.
·
Establish and maintain effective
working relationships with the CEO, other members of the leadership team, the
Board and committee members.
·
Prepare complex reports and records.
·
Organize work and establish
priorities, completing all projects in a timely manner.
·
Be flexible in work hours and assignments.
·
Maintain confidentiality and conduct
self with honesty and integrity.
·
Work independently, with a high level
of dependability, consistency and commitment.
·
Maintain organized records and filing
systems.
·
Meet the physical demands of the
position: sit and use manual dexterity (typing, writing, filing, etc.) most of
the time.
If the above profile describes you,
this could be the big opportunity you have been looking for.
Please send your CV and cover letter
outlining your availability and salary expectations to
careers@talentsolutionsmanagement.co.ke before 1st June, 2018.