ICAP of Columbia University is
working in partnership with the Ministry of Health to implement the Kenya Population-based
HIV Impact Assessment (KENPHIA) Survey and provide technical assistance HIV
prevention and treatment services.
Applications are invited from Kenyan
nationals for the following position:
KENPHIA is a joint Program between
the Government of Kenya and the US Government initiative against HIV, which
receives funding from PEPFAR through the Centers for Disease Control and
Prevention (CDC).
Position
Title: KENPHIA Administrator
Location: Nairobi
Overall Job
Function: Reporting to the KENPHIA Project
Director, the KENPHIA Administrator will be responsible for facilitating,
coordinating and overseeing smooth running of the KENPHIA administrative
functions.
Key
Responsibilities
Specifically, the Administrator will
be responsible for:
·
Maintaining the KENPHIA calendar of
activities and ensure effective coordination of KENPHIA-related office, field
and conference calls, meeting schedules, events and necessary budgets for the
technical and administrative project staff
·
Coordinating the travel, accommodation
and transport arrangements and allowances for all KENPHIA monitoring and
technical support teams in liaison with the procurement, vehicle fleet and
finance teams
·
Working in liaison with the
Procurement Unit to ensure constant KENPHIA office supplies by timely review of
requisitions (LPO’s/LSO’s) and ensure
·
Managing office supplies stock and
place orders for KENPHIA
·
Coordinating monthly time and effort
reporting for all KENPHIA Field and office staff in liaison with the HR
department
·
Coordinating the recruitment of
reserve survey personnel to replace individuals on prolonged leave from field
work activities
·
Preparing and maintaining field team
duty roster together with National Survey coordinator to ensure that each field
staff go on leave or off as per plan and
·
Ensuring that all KENPHIA field teams
are issued with Airtime and per diems in a timely manner in liaison with
Finance and IT teams
·
Organize and maintain a filing system
for important and confidential KENPHIA documents
·
Any other relevant duties as you may
be assigned from time to time
Requirements:
·
Diploma in Administration or related
field. A degree in relevant administrative field will be an added advantage.
·
At least three (3) years relevant
experience in similar or equivalent position reputable organization(s)
·
Good inter-personal skills are key
·
Considerable knowledge of personnel,
budgeting and accounting especially as they relate to efficient supervision and
administration.
·
Knowledge of principles and
techniques employed in effective office administration and management.
·
Proven work experience as an
Administrator or similar role
·
Proficiency in the use of MS (MS
Excel and MS Word)
·
Strong organization skills with a
problem-solving attitude
·
Excellent written and verbal
communication skills
·
Ability to work under pressure with
minimum supervision in order to meet strict deadlines
How to Apply:
1. All applications to be addressed
to the Director-Human Resources, ICAP
2. Register your application at www.kenphia.co.ke by
a. Completing your online application
form
b. Upload your cover letter
c. Upload your current CV
b. Upload your cover letter
c. Upload your current CV
[NB: CV should be not more than three (3) pages and
should have names of three (3) professional references with their cell phone
numbers and email addresses. At
least one should be either your current or former supervisor. Do not attach copies of academic and professional certificates].
least one should be either your current or former supervisor. Do not attach copies of academic and professional certificates].
All applications should be received
on or before May 18, 2018.
Only shortlisted candidates will be
contacted.
NB: More details on the KENPHIA
Project may be found HERE.
CAP is an Equal Opportunity Employer
icap.columbia.edu