Office Administrator
Our client is an NGO working in Nyanza and is looking to hire an Office Administrator to ensure the smooth running of the Kenya office operations. The individual will support in running the day to day operations and will be responsible for keeping the office running smoothly while supporting the team achieve the organization’s goals. The Position will report to the Organization’s Director and is a diverse role that requires a positive attitude, careful time management, prioritization and attention to detail.
Duties and
Responsibilities
Desired
Qualifications and attributes:
Our client is an NGO working in Nyanza and is looking to hire an Office Administrator to ensure the smooth running of the Kenya office operations. The individual will support in running the day to day operations and will be responsible for keeping the office running smoothly while supporting the team achieve the organization’s goals. The Position will report to the Organization’s Director and is a diverse role that requires a positive attitude, careful time management, prioritization and attention to detail.
Duties and
Responsibilities
Office Administration & Operations
·
Management of day-to-day office operational
and administrative functions
·
Proactively manage office space, inventory of
office supplies, utilities, etc. to keep the office running smoothly.
·
Assist in the planning and preparations for
internal meetings.
·
Assist Country Director in Negotiating with
vendors and contractors e.g. maintenance & cleaners to ensure consistent
and timely supply of services.
·
Coordinate Office Basic Finance, Invoicing and
Payments
·
Track payments and bills each month and manage
the payment process and record keeping.
·
Coordinate HR, financial and accounting
processes with outsourced companies.
·
Ensure through proper coordination that
payroll is done on a timely manner and all statutory obligations and filling
done within given deadlines.
·
Organize and arrange itineraries, meetings,
conference calls, travel arrangements of Regional office team and Company
visitors.
·
Provide administrative support for regional
workshops and meetings, tracking workshop related travel arrangements.
Staff supervision:
·
Provide on-going supervision and guidance to
Office staff and field staff.
·
Responsibilities include, but are not limited
to, writing and reviewing job descriptions, interviewing and selecting staff,
on-the-job training, coaching, conducting performance appraisal and guide
development plan for capacity building.
Liaison with government:
·
Liaise and ensure compliance with the relevant
government entities without major interruptions.
·
Facilitate settle in related requirements of
expatriate staff and business associates, and arrange travel accommodation
logistics.
Communication support:
·
Maintain communications with both office field
staff with regard to implementation guidelines of administration, procurement,
performance management, security and other support as required.
·
Handle communications with numerous outside
contacts and vendors.
·
Ensures proper functioning of telephone and IT
support in the office.
·
Any Other Support: as required and directed by
the Director.
Desired
Qualifications and attributes:
·
Must have integrity
·
A Degree in Administration or related field
·
At least 3 years experience working with in a
multi – cultural environment in a similar position.
·
Ability to work under pressure and with
minimal or no supervison
·
A self Starter
·
Excellent attention to detail and report
writing
·
Excellent management and supervisory skills
·
Proactive attitude with excellent customer
service skills
·
Excellent in communication.
·
Planning and organizing skills
·
Ability to use information to track
administrative support.
How to Apply
Qualified candidates should send their CV and
application letter quoting their expected salary to aurumconsultantsltd@gmail.com on or
before 17th April 2018. Only qualified candidates should
apply. If you don’t hear from us within 2 weeks after the deadline consider
yourself unsuccessful.