Mercy Corps is a leading global
organization powered by the belief that a better world is possible. In
disaster, in hardship, in more than 40 countries around the world, we partner
to put bold solutions into action – helping people triumph over adversity and
build stronger communities from within. Now, and for the future. We help
communities survive and move beyond emergencies.
When natural disasters strike, economies collapse or conflict flares, Mercy Corps is there. We see global challenges as an invitation to pioneer innovative, sustainable solutions.
Mercy Corps is looking for committed
and dynamic individual to take up the following position:
When natural disasters strike, economies collapse or conflict flares, Mercy Corps is there. We see global challenges as an invitation to pioneer innovative, sustainable solutions.
Position: Finance
and Administration Officer
Location: Marsabit
Program / Department Summary: Mercy Corps has been operating in Kenya since 2008, focusing its
interventions around four objectives:
1) Peace and Conflict Management;
2) Livelihood/Market Systems;
3) Governance (particularly at the
county level); and
4) Youth Employment/Employability
(including the social and economic development of adolescents).
The four objectives serve to increase
community resilience to drought and other shocks and stresses, and to decrease
fragility with a particular focus on Kenya’s Arid Lands. Mercy Corps’ vision
for change requires the private sector, government and civil society to work
together to create meaningful and sustainable change.
The Mercy Corps Finance Department is
responsible for all financial functions in Kenya, including accounting,
payments and banking, payroll, budgeting, financial reporting, and grant
financial management and compliance.
The Mercy Corps Finance Department
ensures compliance with donor regulations as well as Mercy Corps’ internal
policies and procedures. In its role as a support to the Program Department,
the Finance Department provides timely reports and assistance to the Country
Director and the Program team to ensure that financial resources are used
efficiently and effectively.
General Position Summary: Working in the Finance Department under the direction of the
Senior Finance and Compliance Officer, the Finance and Administration Officer
will assist in the accounting and documentation of all financial transactions
in timely and accurate manner.
Essential Job Functions:
·
Support in preparation of monthly
bank reconciliations
·
Maintain custody of the office cash
fund and make daily payments of approved transactions
·
Prepare cash payment vouchers and
ensure that all cash transactions are fully and properly documented
·
Review expense reports (travel
expense reports and operational expense reports) for accuracy and completeness
and ensure that expense reports have been fully approved before payment
·
Perform weekly cash count as per FFM
·
Record payment vouchers daily in the
Field Connection Accounting System
·
Maintain field advance tracker file
and prepare past due advance tracker for the Senior Finance Officer
·
Preparing cheques based on fully
approved & reviewed documents and present for signing
·
File all cash and bank batch vouchers
and maintain voucher filing system such that files are updated, complete and
safeguarded
·
Maintain the bank file, ensuring that
all bank information is properly filed and updated
·
Assist with month end balance sheet
account reconciliations
·
Make sure that all supporting
documentation is prepared and filed according to MC procedures.
·
Assists in sub grants management
& compliance at field office
·
Conduct himself/herself both
professionally and personally in such a manner as to bring credit to Mercy
Corps and to not jeopardize its humanitarian mission
·
Other duties as assigned.
Supervisory Responsibility: None
Accountability
Reports Directly To: Senior Finance and Compliance Officer
Directly With: Nairobi Finance Team, Program Team & Operations Team
Knowledge and Experience:
·
Three or more years of accounting or
bookkeeping experience, including experience with double-entry accounting
·
A degree in accounting or a relevant
business field
·
Strong computer skills in MS Office
programs, particularly Excel
·
Familiarity with computerized,
double-entry accounting software
·
Strong organizational skills as well
as attention to detail
·
Excellent oral and written English
skills
Success Factors: A clear understanding of finance and procurement ethics as well
as the willingness and ability to enforce compliance with Mercy Corps and donor
policies and procedures is essential.
The ability to interact effectively
with international and national staff members is required. A demonstrated
ability to work quickly, accurately, meet deadlines, and process information in
support of changing program activities is necessary.
Position: Finance and Subgrants Officer
Location: Garissa
Program /
Department Summary: Mercy Corps has been operating in
Kenya since 2008, focusing its interventions around four objectives:
1) Peace and Conflict Management;
2) Livelihood/Market Systems;
3) Governance (particularly at the
county level); and
4) Youth Employment/Employability
(including the social and economic development of adolescents).
The four objectives serve to increase
community resilience to drought and other shocks and stresses, and to decrease
fragility with a particular focus on Kenya’s Arid Lands.
Mercy Corps’ vision for change
requires the private sector, government and civil society to work together to
create meaningful and sustainable change.
The Mercy Corps Finance Department is
responsible for all financial functions in Kenya, including accounting,
payments and banking, payroll, budgeting, financial reporting, and grant
financial management and compliance.
The Mercy Corps Finance Department
ensures compliance with donor regulations as well as Mercy Corps’ internal
policies and procedures. In its role as a support to the Program Department,
the Finance Department provides timely reports and assistance to the Country
Director and the Program team to ensure that financial resources are used
efficiently and effectively.
General
Position Summary: Working in the Finance Department
under the direction of the Finance Director, the Finance/Subgrants Officer is
will assist in the accounting and documentation of all financial transactions
in timely and accurate manner.
He/she will be also responsible for
reporting, file maintaining, tracking and monitoring of subgrantees ensuring
compliance with the terms and conditions of the subgrant agreement.
Essential Job
Functions:
·
Prepare the monthly bank
reconciliations
·
Maintain the bank file, ensuring that
all bank information is properly filed and updated
·
In the absence of the cashier,
finance officer will maintain custody of the office cash fund, make daily
payments of the approved transactions and other duties related to office cash
handling ensuring proper segregation of duties is applied
·
Review expense reports (travel
expense reports and operational expense reports) for accuracy and completeness
and ensure that expense reports have been fully approved and documented before
payment
·
Prepare payment vouchers and ensure
that all transactions are properly and fully documented and recorded in the
cash/bank subjournal and in this process proper segregation of duties is
applied
·
Record payment vouchers daily in the
cash/bank subjournal
·
Assist with month end balance sheet
account reconciliations
·
Make sure that all supporting
documentation is prepared and filed according to MC procedures.
·
Conduct subgrantee pre-award
assessments and recommend modifications to the subgrant agreement and/or
monitoring plan to lessen financial and compliance risks.
·
Assist in the preparation and review
of subgrant agreements.
·
Provide on-going training and support
to subgrantees in Mercy Corps subgrant financial procedures and assist in
conducting formal subgrantee training workshops.
·
Review subgrantee financial reports
for correctness and completeness and ensure that reports are submitted on time.
·
Assist in subgrantee site audits and
prepare site visit reports.
·
Follow up on all subgrant compliance
issues and audits and document resolutions.
·
Maintain subgrant tracking as well as
financial files in accordance with the Field Finance Manual.
·
Process subgrantee payments and
reconcile subgrant financial tracking to general ledger reports.
·
Assist in subgrant close-outs
ensuring that all requirements of the subgrant agreement have been met and that
subgrant funds have been properly settled.
·
Conduct himself/herself both
professionally and personally in such a manner as to bring credit to Mercy
Corps and to not jeopardize its humanitarian mission.
·
Other duties as assigned.
Supervisory
Responsibility: None
Accountability
Reports
Directly To: Finance Director
Works Directly
With: Finance Manager, Finance
Officers, Program Managers and other program and support staff in Nairobi
Office
Knowledge and
Experience:
·
Two or more years of finance experience,
including budgeting and grant management or auditing
·
A university degree in finance,
accounting or a related business field is required.
·
Two years’ experience in the Finance
Department of an non-governmental organization
·
Good understanding of major
international donor rules and non-profit accounting
·
Prior experience with computerized
general ledger software
·
Advanced computer skills in MS Office
programs, particularly Excel and Access.
·
Strong analytical skills coupled with
a solid understanding of financial and procurement systems; Prior auditing
experience is considered a plus
·
Excellent oral and written English
skills
Success
Factors: The ability to interact effectively
with international and national personnel is required. A demonstrated ability
to multi-task, meet deadlines and process information in support of changing
program activities is necessary.
A high professional standard of
finance and procurement ethics as well as the willingness and ability to
enforce compliance with Mercy Corps and donor policies and procedures is
essential.
The ability to effectively monitor
subgrantee compliance as well as to provide support and training for subgrantee
personnel is critical. The Finance and Subgrants Officer must be willing to
travel to Mercy Corps field offices, subgrantee offices and project sites.
How to Apply
Interested candidates who meet the
above required qualifications and experience should submit a Cover Letter and
detailed Curriculum Vitae (CV) listing three professional references (including
a recent supervisor) to ke-hrkenya@mercycorps.org on or before 9th May, 2018.
The email subject line must clearly
show the job title and location they are applying for.
Applications without an appropriate
subject heading will be automatically disqualified.
Please do not attach any
certificates.
Only shortlisted candidates will be
contacted.
NB: We do not charge any fees at any
stage of the recruitment process