Ujamaa-Africa is an NGO that promotes
economic empowerment, personal security and health for vulnerable women through
prevention strategies.
We are continuously conducting groundbreaking research and scale up our interventions and have thus far demonstrated a dramatic decrease in the prevalence of rape in the area we work in.
We are looking for an Account
professional who will be responsible for maintaining accurate, up to date and complete
financial records for all financial and post transactions using Quick books.
We are continuously conducting groundbreaking research and scale up our interventions and have thus far demonstrated a dramatic decrease in the prevalence of rape in the area we work in.
Accountant
Maintain financial supporting
documentations, review payment vouchers for supplier’s payments, carry out
monthly Bank Reconciliations, and respond on a timely basis to all suppliers’
inquiries.
Location: Nairobi
Terms: Fixed term (1-year contract)
Specific duties and responsibilities:
·
Review and process payment vouchers
for supplier’s payments, travel advance requests and other payments requests
·
Track outstanding advances and follow
up to ensure all are cleared on timely basis and in line with Ujamaa’s
financial policies ·
·
Review all travel expense reports,
workshop expense reports and any other reconciliations for authorization,
allowable expenses, charge codes and accounting for advances
·
Follow up on resolutions of all
questioned items and see that they are resolved in a timely manner
·
Responsible for posting/reviewing
transactions in QuickBooks
·
Respond on a timely basis to all
suppliers’ inquiries, monitor and reconcile supplier statements on regular
basis and ensure timely settlement of bills
·
Respond to staff inquiries on a
timely basis on any financial issues ·
·
Carry out monthly Bank
Reconciliations
·
Handle/monitor petty cash
·
Prepare management accounts
·
As part of the Finance team, identify
opportunities for streamlining office processes, make recommendations and
implement changes
·
Provide support to the project staff
by ensuring cost effective utilization of resources
·
Monitor project expenditure to ensure
they are in line with donors’ agreements and prepare donor financial reports
·
Monitor projects expenditure against
the budgets and provide frequent feedback to the project managers and project
staff on budget matters
·
Review field imprest / staff travel
advance to ensure adherence to set procedures
·
Review partner institutions’
expenditure accounting and prepare funds disbursements
·
Participate in proposal development,
preparing budgets and other administrative sections
·
Prepare for project audits by
continuously reviewing accounts for accuracy and provide support to auditors
during project financial audits
·
Process payments and funds transfer
·
Ensure proper records management and
compliance with standard accounting practices. Monitor and reconcile supplier
statements on regular basis and ensure timely settlement of bills.
·
Ensure accurate forecasting and
budgeting of expenditure
·
Preparing project reports
·
Internal audit functions
·
Facilitate smooth external audit
process
Required Experience
·
A degree in Accounting or any
business related field and professional accountancy training CPA/ACCA
·
Minimum of 2 years’ relevant work
experience with international NGO(s)
·
Familiarity with Donor funded
projects
·
Analytical approach to work
·
Problem-solving skills, sound
technical skills, creative and initiative
·
Excellent organizational skills,
detailed oriented with high degree of accuracy
·
Strong attention to detail
·
Good time management skills and the
ability to prioritize tasks.
·
Team Player
·
Proficiency in Ms Office applications
including word and excel (advanced), hands on work experience with QuickBooks
or any other accounting software
·
Excellent oral and written
communication skills
·
Must currently have legal
authorization to work in Kenya
How to Apply
Interested applicants are encouraged
to apply through our recruitment email- recruitment@ujamaa-africa.org
Detailed CVs’ and Cover letters
should be addressed to: –
The Human Resources Officer,
Ujamaa Africa,
P.O Box 18265-00100
Nairobi.
Ujamaa Africa,
P.O Box 18265-00100
Nairobi.
Applications should be received
before Close of business 27th April, 2018.
Only short-listed candidates will be
contacted.
Those who had previously applied for
the position need not to re-apply.
For more information about Ujamaa,
visit our website; www.ujamaa-africa.org