Our Client in the Travel Industry is
looking to hire an Executive Assistant.
Duties and Responsibilities
Duties and Responsibilities
·
Provides comprehensive support
services to the Executive that ensures a responsive and professional experience
with the organization as a whole
·
Manage day to day operations of the
office
·
Planning and scheduling internal and
external meetings in a professional and timely manner
·
Preparing and editing correspondence,
reports, and presentations
·
Making travel and guest arrangements
·
Prioritize inquiries and requests,
make decisions and recommendations to ensure smooth day to day engagements
·
Manages contacts to ensure up-to-date
contact database
·
Accurately tracks expenses for
Executive Management
·
Manage petty cash operations of the
office and projects ensuring guidelines are fully implemented
·
Aids and supports the Executive in
problem solving, project planning and management
·
Organizing and maintaining files and
record
·
Initiate and manage expenses related
to Management executive office
·
Accurately tracks expenses for
Executive Management; handling receipt and payments
·
Ensure quality and appropriateness of
procured items
·
Manage Stakeholders that relate to
the Executive Office
·
Establishes and maintains effective
working relationships with all in the course of work.
Qualifications
·
A minimum of 3 years of relevant
working experience, with at least one year in general administration.
·
Knowledge and experience with
electronic and physical filing
·
Proficiency in the use Microsoft
packages
·
Experience in the Travel industry and
fluency in French is an added advantage
·
Project management
·
Good oral and written communication
skills
·
Attention to details
·
Relationship management
·
Professionalism & Poise
·
Good working ethics
Ladies are encouraged to apply.
How to Apply
Kindly send your CV ONLY to vacancies@jantakenya.com
with the subject EXECUTIVE ASSISTANT by 20th April 2018.