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NGO Jobs in Nairobi, Kenya - CHS

Health Informatics Coordinator

Ref: 02/CHS/HIC/2018

Centre for Health Solutions – Kenya (CHS) is an indigenous, not-for-profit organisation that utilises local expertise and strategic partnerships to ensure the implementation of evidence informed solutions and interventions to existing and emerging public health concerns.

CHS is currently sourcing for a high calibre, self-motivated and dynamic individual to fill the position of Health Informatics Coordinator –  in Siaya.
Overall Job Function
Reporting to the Monitoring and Evaluation (M&E) Advisor, the incumbent shall be responsible for the implementation of solutions that will lead to real-time data collection, submission and sharing.
·         Design, develop, deploy and support Electronic Medical Records (EMR) systems
·         Design reporting and program monitoring dashboards
·         Start-up and implement computerisation in new sites identified by the M&E Advisor
·         Support in extraction and aggregation of data for program progress monitoring and reporting through the DATIM and Ministry of Health (MoH) system (DHIS)
·         Design, develop and implement web-based and mobile health solutions to facilitate real time data transmission and report sharing
·         Design, develop, deploy and support electronic systems for patient monitoring, as well as an aggregate database for program monitoring and reporting to MoH and donors
·         Implementation of solutions that will lead to real-time data collection, submission and sharing
·         Hardware and network setup and maintenance
·         Write programming scripts to perform automated data accuracy checks and generate reports of any identified inconsistencies
·         At least Bachelor’s Degree in Computer Science, Statistics or Information Technology
·         Experience in the design, programming and administration of transactional databases (MySQL, SQL Server, PostgreSQL)
·         Experience in the Windows Server and Linux Server administration
·         Experience in networking & hardware maintenance
·         Experience in designing, developing, implementing and maintaining knowledge management systems that facilitate data use for decision-making
·         Demonstrable experience in development and implementation of web and m-health based solutions
·         Experience in Electronic Medical Records’ development, implementation and support
·         Experience in programming skills in PHP, JavaScript CSS, XML, net (C#, ASP)
·         Working knowledge of DATIM and PEPFAR reporting systems
·         Ability to work effectively in a busy, high pressure team environment
·         Ability to prioritise workload and demonstrate outcomes on strict deadlines
·         Strong oral and written communications skills
Required Competencies
·         Working knowledge of USG funded programs and reporting requirements
·         Documented evidence of HIV/AIDS laboratory training as part on continuing professional development
·         Dedicated team player with excellent interpersonal, communication, report writing and analytical skills
·         Takes initiative and is able to work without supervision in a dynamic multi-cultural environment
·         Proficiency in relevant computer packages for generating and analysing reports
·         Ability to exhibit professionalism and high ethical standards
·         High level of integrity

Monitoring & Evaluation Officer
Ref: 03/041/M&E/2018
CHS is currently sourcing for high calibre, self-motivated and dynamic individuals to fill two openings for the position of Monitoring and Evaluation Officer: 
Overall Job Function
The Monitoring and Evaluation Officer will be responsible for coordinating all M&E field-related activities and providing constant feedback to the technical and program teams and health care workers in health facilities.
·         Act as a link between CHS and stakeholders on all health data related issues
·         Provide technical support partner institutions both Primary and Secondary Schools in collection, collation, analysis and reporting of health information to relevant stakeholders using national reporting systems
·         Contribute in the review and/or development of monitoring and evaluation tools and systems that are responsive to data needs
·         Organise and/or participate in M&E related capacity building activities targeting project staff; health facility staff; and other stakeholders
·         Work closely with other CHS staff and stakeholders to strengthen systems for monitoring patient outcomes; monitoring quality of care; tracing patients who default; data quality assurance; and data collection, collation, analysis and dissemination
·         Provide expertise in developing and/or review of indicators for monitoring and evaluation of program performance
·         Ensure timely and proper implementation of the Ministry of Health’s (MoH) monitoring and evaluation guidelines including roll out of new tools in all CHS-supported health facilities
·         Strengthen data utilisation for decision making at facility and county level
·         Participate in research studies that may be undertaken by CHS or any of her collaborating partners
·         Provide technical lead in quarterly data feedback to county health management teams and health facilities
·         Participate in joint quarterly support supervision of Schools clubs, peer educators and CHS
·         Provide advice to MoH through participation in relevant technical working groups
·         Document best M&E practices and disseminate the same to relevant stakeholders
·         Provide lead in timely collection, cleaning and reporting of quarterly and other routine data to donors and other stakeholders
·         Respond to ad hoc requests for collection and analysis of data when need arises
·         Participate in regional and national stakeholder’s forums or conferences on health and give presentations during these meetings.
·         A bachelor’s degree in public health, bio-statistics, statistics, monitoring and evaluation, social sciences or an equivalent academic qualification from a recognised institution
·         At least three years’ experience in monitoring and evaluation of HIV/AIDS care and treatment, PMTCT, TB/HIV and HTC programs in Kenya.

Program Officer
Ref: 02/041/PO/2018
CHS is currently sourcing for high calibre, self-motivated and dynamic individuals to fill three openings for the position of Program Officer.
Overall Job Function
Reporting to the Program Manager, the Program Officer will be responsible for the implementation of project activities to ensure increased identification and improved viral suppression among adolescents living with HIV in Siaya.
·         In collaboration with the Ministry of Health and the Ministry of Education, the Program Officer will come up with age-appropriate messages for pupils while ensuring consent from guardians
·         Ensure tailor-made counselling of pupils and well as students in high school using peer mentors and approved counsellors to improve testing
·         Ensure sensitization of parents, teachers and school heads to get buy-in and acceptance of the program within Siaya
·         Support adolescents struggling with adherence through Operation Triple Zero (OTZ) clubs as well as mobile adolescent adherence platforms
·         Monitor adolescents with mental health challenges and support in connecting them to care and treatment as well as adherence
·         Use technology to develop innovative school screening and enhanced peer mentorship models in Siaya
·         Degree in Social Sciences or equivalent
·         Minimum of three years working experience
·         Familiarity with the Kenyan health system
·         Familiarity with HIV community programs including peer education

Data Manager
Ref: 01/CHS/DM/2018
CHS is currently sourcing for a high calibre, self-motivated and dynamic individual to fill the position of Data Manager based in Siaya.
Overall Job Function
The Data Manager will be responsible for the capture of all SHINDA project data, ongoing analysis of aggregate and patient level data, and the timely reporting of project data from all CHS-supported sites in Siaya County.
·         Under close supervision of the Monitoring and Evaluation (M&E) Advisor, develop and maintain a program performance dashboard and performance monitoring plan for the SHINDA project
·         Coordinate data compilation and review the quality of data submitted by M&E Officers for completeness, consistency and correctness in preparation for monthly donor reports
·         Ensure completeness, accuracy and consistency of the data through DQA so that it meets standards of quality expected for reporting to the donor through the PEPFAR DATIM system and DHIS
·         Conduct monthly data validation checks to identify missed opportunities within SHINDA Project for program interventions
·         Perform quarterly data analysis for presentation at donor, program, county, sub-county and facility performance progress review forums
·         Participate in the revision and development of data collection and reporting tools for SHINDA Project needs
·         Ensure mentorship of CHS staff and facility staff on DDUI to foster better data utilisation to inform programmatic decision-making processes
·         Support in the implementation of electronic medical records (EMRs) system that excels in enhancing patient management in CHS-supported sites
·         Provide accurate data and information for compilation of monthly, quarterly and annual report, work plan and scientific writing
·         Prepare ad hoc data related requests as required
·         Bachelor’s degree or equivalent in statistics, mathematics, computer science or epidemiology. A Master’s degree in a relevant field will be an added advantage

·         At least five years relevant experience and advanced skills in statistical software SPSS and/or SAS as well as in Microsoft Office suite (Excel, Access, Word and PowerPoint)
·         Expert skill level in the use and navigation of MoH DHIS2 and PEPFAR DATIM aggregate reporting systems
·         Experience in working with MoH systems and HIV-related reports will be an added advantage
·         Strong data management and analysis skills
·         Good interpersonal skills and ability to work with individuals from diverse professional backgrounds

Finance Officer
Ref: 04/041/FO/2018
CHS is currently sourcing for a high calibre, self-motivated and dynamic individual to fill the position of Finance Officer in Siaya.
Overall Job Function
Reporting administratively and functionally to the Finance Manager, the Finance Officer will be responsible for the preparation of accurate financial transactions, monitoring budget vs actual and preparing various management reports for management on a monthly basis.
Payments Processing
·         Process payments and ensure that each payment/transaction is in compliance to CHS financial policies and procedures and to donor rules and regulations and that payments have been coded correctly posted into the General Ledger
·         Ensure timely payment of statutory deductions and files tax returns with relevant authorities
·         Payment of program advances to staff and follow up of the same to ensure that they are accounted for and subsequent updating in the accounting system
·         Records all actual expenditures in CHS accounting system and ensures that reports produced from the accounting system reflect the true position as per the books
·         Maintain an updated filing system for all financial documentation
·         Facilitate transfer of funds to partners and ensure close monitoring of utilization of funds.
·         Oversight responsibility of ensuring proper and secure filing of financial documents
·         Has the responsibility of inputting payment data into the straight2bank payment system
Asset Management
·         Ensuring that assets purchased are tagged with organization tags
·         Maintain an up to date asset register and ensures maintenance and insurance of all assets
VAT Exemption
·         Identify financial transactions that require VAT exemption and facilitate typing of DA1 forms for the said transactions
·         Bachelor of Commerce degree or Business Administration or its equivalent from a recognized University
·         CPA (K) holder or its equivalent
·         Minimum of five (5) years’ relevant work experience in an NGO
·         Have demonstrated high understanding of finance and accounting matters
·         Have rich experience in program and projects financial management

Program Manager
Ref:  01/041/PM/2018
CHS is currently sourcing for a high calibre, self-motivated and dynamic individual to fill the position of Program Manager based in Nairobi.
Overall Job Function
The Program Manager will be responsible for overseeing the implementation of the CIFF funded project by ensuring an increase in the Identification and viral suppression rates among adolescents living with HIV in Siaya County. This individual will be responsible for planning, coordinating and providing strong leadership to the project team.
·         Oversee effective program implementation for the Siaya Adolescent HIV Initiative – increasing identification and viral suppression rates among adolescents as per organization and donor guidelines
·         Oversee program monitoring, evaluation and reporting
·         Support the development, implementation and routine monitoring of the programmatic annual work plan in collaboration with the team
·         Oversee timely submission of project reports as agreed with the donor and other stakeholders
·         Ensure achievement of organizational and donor targets through the team
·         Supervise the direct reports and ensure work delivery in the region
·         Review the analyzed quarterly facility programmatic reports and provide feedback to the stakeholders
·         Contribute to budget preparations as well as monthly, quarterly and semi-annual reports in a timely and accurate manner
·         Play a lead role in capacity building activities such as trainings, CMEs and other innovative training modalities to MoH staff in supported facilities
·         Oversee the establishment and management of relationships with  the Ministry, county, health facilities, partners and stakeholders in Siaya County
·         Assist with the conceptualization, designing and conducting of operational research
·         Document project achievements including publications
·         Additional responsibilities as may be assigned by the supervisor
·         A degree in nursing, clinical medicine, public health, or equivalent health related field
·         A Master’s degree is an added advantage
·         At least five years’ experience in implementing a health program
·         Experience in OVC or adolescent health programming is an added advantage
·         Ability to identify problems, design interventions and oversee their implementation
·         Ability to work well with others, supervise staff, develop and maintain relationships with project staff and other partners
·         Ability to use Word and PowerPoint to develop presentations and Excel for moderately complex spreadsheets
·         Excellent writing and oral communication skills

Administration Officer
Ref: 05/041/AO/2018
CHS is currently sourcing for a high calibre, self-motivated and dynamic individual to fill the position of Administration Officer in Siaya.
Overall Job Function
Providing overall administrative and logistical support to various departments and programmatic activities in CHS.  The job holder will strive to contribute to the overall operational efficiency of CHS business processes by focusing on customer satisfaction through improved service delivery, efficient resource management and compliance with CHS and donor requirements.
·         Ensure timely logistical and administrative support and participate in organizing special events including, training calendars  and quarterly meetings
·         Maintain an appropriate projects‘ diary/calendar of events including those of training events, relevant meetings and the information is shared as needed
·         Ensure office utility payments and functionality including internet, telephone bills among others
·         Ensure accurate information management including the proper filing of project documents, reports, and routine correspondence and ensure timely response of the same
·         Participate in program review meetings and proactively seek monthly priority needs/expectations from program team leaders and program team leads
·         Ensure timely follow-up and delivery of materials and information related to project trainings and events
·         Ensure organization of the reception and provide superior customer service to all clients
·         Ensure accurate maintenance of boardroom calendars and provision of meeting logistics
·         Ensuring accurate information management and monitoring including proper documentation of all meetings, workshop/conference
·         Tracking procurement requests and providing feedback as necessary
·         Any other duties assigned
·         Bachelor’s Degree in any business related field or its equivalent
·         At least three years progressive experience in office management preferably in a health-orientated NGO
·         Proficiency in MS Office tools and office automation solutions
·         Certificate in secretarial duties or front office operations is an added advantage
·         Working knowledge of USG rules and regulations
·         Ability to maintain confidentiality
How to Apply
Interested applicants are invited to email their applications and detailed CV with contact details of three referees to clearly indicating the reference number and position title in the subject line by 5.00PM Friday, March 23, 2018.
Centre for Health Solutions-Kenya is an Equal Opportunity Employer.
Only shortlisted candidates will be contacted for interviews. Canvassing will lead to automatic disqualification.

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