Magnate Ventures Ltd is seeking:
Position Title: EA to the Managing Director
Position Title: EA to the Managing Director
Location: Nairobi
Reporting to: Head of HR & Managing Director
Overall Purpose: Magnate Ventures Ltd is looking for an EA to the Managing
Director who will be reporting directly to the Managing Director; the Executive
Assistant will serve as the primary point of contact for internal and external
constituencies on all matters pertaining to Managing Director.
The Executive Assistant will have the
ability to work independently and must be able to work under pressure at times
to handle a wide variety of activities and confidential matters with discretion
Role and Responsibilities
·
Completes a broad variety of
administrative tasks for the Managing Director including: managing an extremely
active calendar of appointments; composing and preparing correspondence that is
confidential; arranging complex and detailed travel plans, itineraries, and
agendas; and compiling documents for travel-related meetings.
·
Plans, coordinates and ensures the
MD’s schedule is followed and respected.
·
Researches, prioritizes, and follows
up on incoming issues and concerns addressed to the MD, including those of a
sensitive or confidential nature.
·
Provides a bridge for smooth
communication between the MD’s office and internal departments; demonstrating
leadership to maintain credibility, trust and support with senior management
staff.
·
Works closely and effectively with
the MD to keep him well informed of upcoming commitments and responsibilities,
following up appropriately.
·
Successfully completes critical
aspects of deliverables with a hands-on approach, including drafting
acknowledgement letters, personal correspondence, and other tasks that
facilitate the MD’s ability to effectively lead the company.
Incumbent Requirements:
Academic Qualifications
·
Bachelor’s Degree in a relevant field
Experience
·
Strong work tenure: five to 10 years
of experience
·
Proficient in Microsoft Office
(Outlook, Word, Excel, and Power Point) and Adobe Acrobat
Personal Attributes
·
Strong organizational skills that
reflect ability to perform and prioritize multiple tasks seamlessly with
excellent attention to detail.
·
Very strong interpersonal skills and
the ability to build relationships with stakeholders, including staff, board
members, external partners and donors
·
Expert level written and verbal
communication skills
·
Demonstrated proactive approaches to
problem-solving with strong decision-making capability
·
Highly resourceful team-player, with
the ability to also be extremely effective independently
·
Proven ability to handle confidential
information with discretion, be adaptable to various competing demands, and
demonstrate the highest level of customer/client service and response
·
Demonstrated ability to achieve high
performance goals and meet deadlines in a fast paced environment
·
Forward looking thinker, who actively
seeks opportunities and proposes solutions
To apply, kindly send your cover
letter and CV to recruitment@magnate-ventures.com with the subject head ‘EA to
the Managing Director.’
