Receptionist
Location: Nairobi
Salary: Kshs.50, 000
Salary: Kshs.50, 000
Our client is a Panafric non-banking
financial institution with a mandate to assist financial institution increase
their financing to African Small & Medium Sized Enterprise (SMEs) through
the provision of partial financial guarantees & capacity development
assistance. This focus on SMEs is based on the fact that they’re widely recognized
as big drivers to economic growth, innovation, regional development & job
creation.
Our client would like to fill the
position of a Receptionist who will be reporting to the HR & Administration
Manager.
Job Purpose/Summary
The primary responsibility of this
position is to man the front office and provide clerical and administrative
support to the management of office operations.
Duties and Responsibilities
Administrative
·
Provide administrative and
secretarial support to staff.
·
Ensure meetings booked by staff and
clients are promptly entered into the scheduler to avoid double bookings.
·
Identify occurring deficiencies,
maintenance issues and needs for repairs and arrange for their rectifications.
·
Assist with supervision of cleaning
and catering services to ensure they take place as per the standards and on
time.
Reception
·
Manning the reception desk with a
high degree of poise and professionalism
·
Welcome on-site visitors, determine
nature of business and announce visitors to appropriate personnel.
·
Receive and direct phone calls and
enquires as appropriate to staff and clients.
·
Respond to general enquires with
accurate information.
·
Record, sort and date stamp incoming
mail and courier deliveries.
·
Coordinate courier services to ensure
deliveries are made on the same day and delivery notes are received and filed.
Procurement
·
Maintain stationery inventory by
checking stock to determine inventory levels, anticipated needed supplies and
expediting orders.
·
Receive, confirm and store office
stationery.
·
Raise LPOs for all procurement of
goods and services upon receipt of approved quote/proforma invoice.
Minimum Requirements
·
Degree in Business Management from a
recognized University.
·
A diploma in Front Office Operations
will be an added advantage.
·
Knowledge of administrative and
clerical procedures
·
Switch board operation experience
highly desirable.
·
Mastery in written & spoken
French & English is highly desirable.
·
Working knowledge on reporting and
tracking systems for programs management.
·
2-5 years’ work experience in front
office reception support services in a busy organization.
·
Proficiency in Ms Office, planning
tools, using a computer, printer & scanner.
Competencies
·
Ability to plan, organize &
coordinate multiple activities simultaneously.
·
Strong verbal, written, presentation
and effective listening skills.
·
Able to think on your feet.
·
Keen eye for detail and accuracy.
·
Ability to work well with others
under deadline situations and respond to changes in priorities.
·
Ability to work independently, take
initiative, set priorities and see projects through to completion.
·
Strong analytical and interpretation
skills.
·
Ability to exercise independent
judgment and discretion while performing various responsibilities.
·
Ability to work quickly and under
pressure to meet deadlines.
·
Strong organizational skills.
·
High level of integrity and ability
to keep confidentiality
How to apply
If you are interested in the position
and have the skills and talents our client is looking for, we would like to
hear from you.
Please make your application through
our website www.dorbe-leit.co.ke vacancy
page before close of business 2nd February 2018.Only successful candidates will
be contacted.