Finance Assistant
(Ref.2018/009)
Catholic Relief Services (CRS)
carries out the commitment of the Bishops of the United States to assist the
poor and vulnerable overseas. Our Catholic identity is at the heart of our
mission and operations. We welcome as a part of our staff and as partners,
people of all faiths and secular traditions who share our values and our
commitment to serving those in need.
Job Summary:
You will efficiently provide
comprehensive information, clerical, and accounting services to assist the
Finance Department in executing processes and delivering service needs that
support high-quality programs serving the poor and vulnerable. As part of an
experienced finance team you will deliver quality support in your role,
applying clearly defined accounting and financial reporting processes,
procedures and service standards.
Job Responsibilities:
·
Complete standard financial documents
(vouchers, wire transfer requests, checks, etc.) following a sample template
with prescribed guidelines and circulate as needed.
·
Provide administrative and clerical
support to financial transactions processing. Prepare, type, photocopy, and
scan related documentation. File accounting and financial reporting
documentation as instructed.
·
Compile supporting documentation
(liquidation/receipt package) to support processing of financial transactions.
·
Communicate with staff, suppliers to
follow up on required documents.
·
Perform data entry for financial
transactions recording, following validation by the next-level Finance staff.
·
Keep custody of various documents
(e.g. blank/undelivered checks, fuel coupons, etc.).
Typical Background, Experience & Requirements:
·
O Level (KCSE) Certificate,
Professional diploma/Certificate or courses in Accounting, Finance, Economics,
or Business Administration required.
·
Minimum of two years work experience
in a similar role with some familiarity of standard accounting practices.
Experience with an international organization a plus.
·
Experience using MS Office packages,
in particular Excel and Word. Hands-on experience with data entry into online
databases and forms.
Personal Skills
·
Excellent organizational skills with
great attention to detail
·
Ethical conduct in accordance with
recognized professional and organizational codes of ethics
·
Proactive, resourceful, solutions
oriented and results-oriented. Able to meet deadlines.
·
Strong customer service ethic and
abilities. Ability to work collaboratively.
Finance Officer
(Ref:2018-010)
This job description is not an
exhaustive list of the skill, effort, duties, and responsibilities associated
with the position.
About CRS:
Catholic Relief Services (CRS)
carries out the commitment of the Bishops of the United States to assist the
poor and vulnerable overseas. Our Catholic identity is at the heart of our
mission and operations. We welcome as a part of our staff and as partners,
people of all faiths and secular traditions who share our values and our
commitment to serving those in need.
CRS has worked in Kenya since 1965.
Over the years, CRS’ focus shifted from direct relief and food distributions to
a comprehensive development program that works with partners and enhances local
capacity. CRS Kenya programs now support children affected by HIV and
community-based efforts to increase household incomes, improve family health
and sanitation, and enhance agriculture livelihoods
Job Summary:
You will help coordinate and
contribute to the implementation of the projects/grants policies and procedures
in compliance with CRS’ established accounting standards, Generally Accepted
Accounting Principles (GAAP), donors’ rules and regulations, and legal
requirements to support high-quality programs serving the poor and vulnerable.
You will efficiently perform accounting services through documenting the
project/grant financial transactions by compiling, analyzing, and verifying
account information, preparing account entries, and delivering financial
reporting services throughout the project/grant life cycle.
Job Responsibilities:
·
Carry out partner assessments and
monitoring as detailed in the SRFM policy for the assigned partners including
preparation of assessment and monitoring reports highlighting capacity building
needs or other areas that require management’s attention.
·
Review and validate supporting
documentation before processing of partner liquidations to ensure all required
documents are accurate and complete and authorizations are in place.
·
Assess, evaluate and monitor
subrecipient financial management processes in accordance with policy and
strengthen capacity of partner in financial accounting and transactions.
·
Monitor disbursement/receipt
schedules, alert relevant project/grant staff of due payments/liquidations, and
maintain appropriate communication and follow-up to facilitate timeliness of
financial resource management and compliance with set deadlines.
·
Prepare various periodic and ad hoc
financial reports and perform variance analysis to assist project/grant staff
with decision-making.
·
Provide information to project/grant
staff, sub recipients, and partners on financial accounting policies and
procedural compliance issues and deliver training and other capacity building
activities.
·
Assist program staff in preparation
and review of proposal budgets.
·
Prepare monthly reports for
(statement incomplete)
·
Prepare and manage account
receivables and payables for both staff and partners ensuring monthly
statements are prepared and disseminated monthly.
·
Perform assigned treasury
project/grant (cash payment/receipt, cash forecast, etc.) duties, as long as
segregation of duties is ensured.
Typical Background, Experience &
Requirements:
·
B.A. degree in Accounting, Finance,
Economics, Business Administration with courses in accounting, or a
qualification in accounting (CPA/ACCA or equivalent).
·
Minimum of three years experience in
a position with similar responsibilities, preferably with an international or
local NGO, or a financial/banking institution.
·
Knowledge of the relevant public
donor regulations preferred.
·
Proficient in MS Office packages
(Excel, Word, PowerPoint, Visio), Web Conferencing Applications. Knowledge of
SunSystems financial accounting package or similar financial reporting software
preferred.
Personal Skills
·
Excellent analytical skills with
ability to detect and report inconsistencies
·
Conscientious, accurate and thorough
with great attention to detail
·
Ethical conduct in accordance with
recognized professional and organizational codes of ethics
·
Proactive, resourceful, solutions
oriented and results-oriented
·
Ability to work collaboratively
How to Apply:
Written applications indicating the
reference number of position applied for and CV including day-time contact
phone numbers, as well as names and contact information of three references
should reach the below-mentioned by Close of Business Tuesday, January 30,
2018.
Human Resources Manager
Catholic Relief Services – Kenya Program
E-mail : hr@ke.earo.crs.org
Catholic Relief Services – Kenya Program
E-mail : hr@ke.earo.crs.org
Note: Catholic Relief Services (CRS)
does not charge any fees from applicants for any recruitment. Further, CRS has
not retained any agent in connection with this recruitment
CRS’ recruitment and
selection procedures reflect our commitment to protecting children and
vulnerable adults from abuse and exploitation
