Project Development Internship
Since 1993, as an international
non-governmental organization, ACTED has been committed to immediate
humanitarian relief to support those in urgent need and protect people’s
dignity, while co-creating longer term opportunities for sustainable growth and
fulfilling people’s potential. ACTED endeavors to respond to humanitarian
crises and build resilience; promote inclusive and sustainable growth;
co-construct effective governance and support the building of civil society
worldwide by investing in people and their potential.
We go the last mile:
ACTED’s mission is to save lives and support people in meeting their needs in
hard to reach areas.
ACTED launched its Kenya mission in
January of 2008 with an emergency assistance program for residents in Nairobi
slums affected by the post-election violence. Since 2009, Nairobi has also been
the home base of ACTED’s relief operation in South-Central Somalia.
In 2015, ACTED has been delivering
emergency as well as long term development programming across the Arid and
Semi-Arid Lands and is focussed on Early Warning, Disaster Risk Reduction and
Resilience interventions. Main activities have included strengthening its
Community Managed Disaster Risk Reduction (CMDRR) and improving and integrating
community and County Early Warning Systems (EWS). A special emphasis has been
placed on its work with the County Governments and the National Drought
Management Authority (NDMA) in order to improve coordination, financing,
information sharing, dissemination and learning on emergency preparedness and
response.
In 2015, ACTED’s operations in
Somalia are focused on Food Security, Livelihood, WASH, and Multi-sector
Resilience programming. ACTED has the capacity to deliver immediate emergency
programming and longer term development, incorporating Social Safety Net and
Disaster Risk Reduction components. ACTED is a leading player in the delivery
of cash transfers programming.
ACTED’s interventions aim to support
those districts which are underserved, difficult to access, and display high
levels of vulnerability. ACTED is operational in Bay, Gedo and Lower Juba
Regions. In some of these areas, ACTED is the only INGO present and therefore
high security risks are experienced because of Al Shabab presence.
Responsibilities
Grant Management
Contract follow-up
Communicate contractual obligations
in particular with regards to reporting deadlines to Programme, AMEU and FLATS
team;
When any issue is identified in
meeting deliverables in the given timeframe and budget, inform relevant staff
in country and seek ACTED HQ Program Department advice on potential solutions
that would meet donor rules.
Reporting
·
Participate in and take minutes of
kick-off and close out meetings for each project
·
Write quality narrative reports, reflecting
the progress and status of projects in a transparent, timely and professional
manner, in liaison with ACTED HQ GMU and finance, which will contribute
ultimately to steady cash inflow;
·
Work in close relation with AMEU to
incorporate AME data (incl. data on input, process, output, outcome and impact
indicators, lessons learnt and best practices) in reports and review M&E
reports from AMEU;
·
Liaise with FLATS teams when
preparing reports, especially with finance to ensure greater coherence between
financial and narrative reports by crosschecking the matching of data in the
narrative and financial reports;
·
Contribute to the monthly update of
the Reporting Follow Up (RFU) and ensure smooth and regular communication with
ACTED HQ GMU.
·
Address ad hoc requests from donors
in liaison with the CD, Programme and support teams.
Partner Follow-up
Ensure partners report to ACTED in a
timely and qualitative manner as per the requirements of the grant agreement.
Internal Coordination
Internal Coordination and Communication
·
Facilitate interdepartmental
communication and information sharing from the Base, to the Area, Capital, and
even up to the regional and HQ offices by taking minutes of the various ACTED
coordination meetings
·
Send meeting minutes in a timely
manner to HQ;
·
Inform ACTED HQ GMU and finance of
latest developments, opportunities and challenges so that GMU can best advice
on the way forward.
Filing
·
File properly contractual project
documents both in hard and soft copies;
·
Update regularly the Resource Centre
at the office with appropriate and relevant external and internal resources.
External Communication
Contribute to ACTED external
communication strategy by feeding regularly ACTED HQ Communication Department
with informal updates on projects, a flash news, pictures, articles on projects
progress and/or specific events for ACTED communication tools, including, but
not limited to, ACTED Newsletter, websites and ACTED Annual Report;
Fundraising
External relations
·
Update regularly a directory of
donors, international and local NGOs, other partners and stakeholders;
·
Contribute when required to the
reporting to national and local authorities as required by ACTED
registration/legal status in country;
·
In the absence of Technical
Coordinators, participate in key clusters and/or working group meetings;
Contribution to proposal development
·
Contribute when required to the
development of fundraising documents (Expression of Interests/concept
notes/proposals) in line with ACTED country strategy and donor requirements and
in close collaboration with ACTED HQ GMU (Grant Management Unit) and finance;
·
Liaise with Area Coordinators,
Project Managers and Technical Coordinators to ensure that proposals are
relevant and technically sound;
·
Incorporate learning from previous
interventions (e.g. lessons learnt and best practices) into new proposals;
Contracting
Contribute to addressing in a timely
manner all comments by donors on proposals in liaison with relevant staff in
country and ACTED HQ GMU and finance;
Qualifications
·
Postgraduate diploma in international
relations/political sciences
·
Excellent English writing and
communication skills
·
Previous related work
experience/knowledge of proposal writing and donor relations
·
Ability to work efficiently under
pressure
·
Ability to work in an unstable
security environment moving
·
Willingness to work and live in often
remote areas under basic conditions
Conditions
Field Intern benefits include:
·
300 USD per month living allowance
·
Coverage of all accommodation, food,
and travel costs, a luggage allowance of 50 kg
·
The provision of medical,
repatriation.
How to Apply:
Please send your application
including cover letter, CV and references to jobs@acted.org under Ref: PDI/KEN
AME Assistant
Closing date: 09 Feb 2018
Key Duties;
·
Assist the AME officer to prepare and
implement monitoring and evaluations plans to measure project progress and
impact indicators
·
Assist in planning and conducting
field level data collection and project monitoring using different techniques
including household surveys, market data collection, focus group discussion,
key informative interviews, etc.
·
Conduct training and supervision of
enumerator teams , including checking questionnaires for reliability and
consistency
·
Support the implementation and
evaluation of the feedback response mechanism
·
Conduct quantitative data entry and
recording of qualitative field notes and conducting quality checking and
cleaning of data
·
Support analysis of qualitative and
quantitative data, writing reports to inform programme development and
implementation
·
Improve AME_Unit process and
procedures including data collection skills, data quality, analysis and report
writing
·
Develop case studies, success stories
and lessons learnt papers
·
Perform any other task assigned by
the manager.
How To Apply:
Qualified persons with the required
skills are invited to submit their applications (most updated CV and cover
letter as a single PDF document with the
cover letter being the first page and the CV starting on the second page)
to kenya.jobs@acted.org with the subject line APPLICATION
FOR AME ASSISTANT IN KISMAYO to be
received on or before 5.00PM on 9th February 2018.
Cashier
Department: Finance and
Administration
Direct hierarchy: Finance and
Administration Officer
Contract duration: Six Months
Location: Mogadishu
Starting date: February 2018
Background on ACTED
ACTED (Agency for Technical
Cooperation and Development) is a French humanitarian NGO, founded in 1993,
which supports vulnerable populations, affected by humanitarian crises worldwide.
ACTED provides continued support to vulnerable communities by ensuring the
sustainability of post-crisis interventions and engaging long-term challenges
facing our target populations, in order to break the poverty cycle, foster
development and reduce vulnerability to disasters. Their interventions seek to
cover the multiple aspects of humanitarian and development crises through a
multidisciplinary approach which is both global and local, and adapted to each
context. Their 3,300 staff is committed in to responding to emergencies
worldwide, to supporting recovery and rehabilitation, towards sustainable
development.
ACTED is looking for professionally
confident, self-motivated, experienced and committed team player to fill the
below position in Baidoa, Somalia. However this position is dependent on
approval of funding.
Position Profile
ACTED is looking for professionally
confident, self-motivated, experienced and committed team player to fill the
below position in Mogadishu,Somalia. However this position is dependent on
approval of funding.
Position Profile
This position will require the
individual to perform transparent, true and fair cash management for ACTED
projects in Mogadishu
Duties and Responsibilities
·
To perform petty cash management
·
To perform cash flow follow-up.
·
To perform transfers and exchanges of
money if needed.
Specific responsibilities include:
Accounting
·
Responsible for advance/loan follow
up and procedure compliance at Area Level
·
Responsible for Excel Book entries
according to ACTED Standard entry grid
·
Responsible for cross check of
allocation as per purchase order signed by Fin/Admin Officer
·
Responsible for accounting codes
accuracy in cash/bank books and payment vouchers according to ACTED Standard
entry grid
Cash
·
Responsible for cash flow level at
Area level (safe and petty cash box)
·
Responsible for cash transfer
confirmation at Area Level according to ACTED procedures (Capital – Area ; Area
– Base)
·
Responsible for daily Cash Counts
·
Responsible for preparation of weekly
cash counts for Fin/Admin Officer approval (cash checking statement)
·
Responsible for preparation of
monthly cash counts for Fin/Admin Officer and Area Coordinator approval (cash
checking statement)
Payment Procedure
·
Responsible for payment execution at
Area Level (according to ACTED payment procedures)
·
Responsible of preparing payment
voucher for approval by Finance/Admin Officer and Coordination before payment
is processed
·
Responsible for link with Logistics
on suppliers relation (payment oriented)
Filling:
·
Responsible for 1St check of
Area and Base office vouchers (monthly basis)
·
Responsible for follow up, filing and
labelling of voucher on monthly basis. Responsible for photocopying the finance
vouchers and labelling as per ACTED standards
Qualifications/Skills Required
·
Bachelor degree or a higher diploma
in Accounting, Business Administration, Finance or a related field.
·
A minimum of one year relevant
experience, preferably in a similar position in an NGO.
·
Clear understanding of humanitarian
principles and activities.
·
Sound understanding/experience in
financial processing and management
·
Excellent skills in Microsoft Word,
Outlook, and Excel.
·
Strong organizational skills and
meticulous attention to detail.
·
Excellent interpersonal skills and
demonstrated ability to establish effective work relations at all levels.
·
Proven ability to prioritize tasks,
meet deadlines and work with limited supervision, pro-active and a good
team-player
·
High level of integrity and honesty
·
Being conversant in Somali language
will be considered an advantage
How to Apply:
Qualified persons with the required
skills are invited to submit their applications (most updated CV and cover
letter as a single PDF document with the cover letter being the first page and
the CV starting on the second page) with the subject line” Application
for Cashier – Mogadishu” to kenya.jobs@acted.org by or before 1st February
2018.*
* Please do not attach any other
documents while sending your applications, if required they will be requested
at a later stage.
Please note:
Shortlisting will be done on rolling
basis.
Only shortlisted candidates will be
contacted.
ACTED has right to hire before the
stated deadline.
ACTED will at no stage of recruitment
process request candidate to make payments of any kind. Further, ACTED has not
retained any agent in connection with recruitments.
ACTED is an Equal Opportunity
Employer.
