Chief Finance Officer
ONE (1) POST V/NO. 129/2018
Basic Salary Scale: Kshs. 109,089 –
Kshs. 144,928 p.m. DPP 4 (JG ‘R’)
Terms of Service: Permanent and
Pensionable
Benefits:
·
House Allowance: Kshs.50, 000
(Nairobi), Kshs. 35,000 (Mombasa, Kisumu, Nakuru, Nyeri, Eldoret, Thika, Kisii,
Kitale, Malindi), Kshs. 25,000 (Other Former Municipalities), Kshs. 20,000
(Other Areas)
·
Commuter Allowance: Kshs. 16,000 p.m.
·
Leave Allowance: Kshs. 10,000 p.a.
·
Medical Insurance Cover: As covered
by the Medical Insurance Cover for ODPP staff
·
Group Life Insurance Cover: As
covered by the Group Life Insurance Cover for ODPP staff
·
Car loan: Up to Kshs. 3 Million
·
Mortgage Scheme: Up to Kshs. 15
Million
Requirements for appointment
For appointment to this grade, an
officer must have:-
·
Served in the grade of Deputy Chief
Finance Officer or in a comparable and relevant position in the Public Sector
or Private sector for a minimum period of two (2) years;
·
Bachelor’s degree in any of the
following disciplines: Commerce (Finance Option), Economics, Business
Administration, Business Management or Finance from a university recognized in
Kenya;
·
Any other Bachelor’s degree from a
university recognized in Kenya plus Certified Public Accountant III(CPA III)
qualification;
·
Possession of Masters Degree in
Business Administration (MBA), Economics, Finance, Commerce or in a financial
related discipline from a recognized university;
·
Certificate in computer applications
from a recognized institution;
·
Ability in management of public
financial resources;
·
Demonstrated merit and ability as
reflected in work performance and results.
·
Be a member of a recognized
professional body; and
NOTE: Possession of a Strategic
Leadership Development Programme lasting not less than six (6) weeks from a
recognized institution will be an added advantage;
Core Skills/Competencies
In addition to the above to the above
requirements an officer must have the following skills;
·
Policy formulation and implementation
skills;
·
Knowledge of the Government budgeting
cycle and any developments;
·
Knowledge of national goals, policies
and objectives;
·
Knowledge of the prevailing Public
financial management laws and regulations;
·
Knowledge of Integrated Financial
Management Information System (IFMIS) Application;
·
ICT skills;
·
Accounting and financial management
skills;
·
Knowledge on IFRS-International
Financial Reporting Standards;
·
Knowledge on IPSAS-International
Public Sector Accounting Standards;
·
Project Management skills;
·
Organisational and managerial skills;
·
Leadership skills;
·
Interpersonal and Communication
skills; and
·
Negotiation skills;
Personal Qualities
In addition to the above requirements
an officer must have the following qualities:-
·
Ability to articulate, interpret and
implement national policies;
·
Creativity and innovativeness;
·
Honesty and integrity;
·
Ability to work under pressure;
·
Ability to build and lead cohesive
teams;
·
Results oriented; and
·
Self driven.
Duties and responsibilities
An officer at this level will head
the Finance division and he/she will be responsible directly to the Director of
Public Prosecutions professionally and administratively to the Deputy Director
of Central Facilitation Services for efficient and effective management of the
division. Specifically, duties and responsibilities at this level will entail:-
·
Developing sound financial management
policies to guide in finance operations, reporting and strategy, in order to
attain high quality standards and facilitate compliance with the relevant
regulations;
·
Developing the overall financial
management strategy to ensure alignment of the ODPP strategy with the overall
National Development strategy;
·
Leading ODPP in the Medium Term
Expenditure Framework (MTEF) Sector Resource allocation process;
·
Preparing of ODPP Public Expenditure
Review report;
·
Preparing the ODPP overall budget, to
ensure sufficient allocation of resources required for the implementation of
the ODPP overall strategy;
·
Advising the Accounting Officer on
all financial management matters for ODPP for informed decision making in the
management of resources;
·
Undertaking organization risk
management in the ODPP to ensure pro-activeness in the management of risk at
the office for minimal disruption to the delivery of public prosecution services;
·
Ensuring ODPP prepares and submits to
the National Treasury annual work plans, procurement plans and cash flow to
assist in the implementation of the finance strategy along quality standards
and timelines;
·
Systematically schedule expenditures
consistent with the work plans to support successful implementation of
programmes;
·
Preparing of the ODPP’s Annual
Report, chapter on Finance;
·
Coordinating the preparation of
expenditure schedules to ensure resources are availed in a timely manner;
·
Monitoring the implementation of the
financial management strategies, policies and standards to ensure the delivery
of quality financial services that are compliant with the set regulations;
·
Monitoring the cash flow forecasts
for ODPP to ensure the availability of funds for the day to day activities of
the institution;
·
Reviewing reports on monthly
utilization of budgets and make recommendations on the budget variances to
ensure efficiency in utilization of the ODPP resources;
·
Monitoring ODPP compliance with all
statutory requirements on finance management , to safeguard ODPP from penalties
and any other risks associated with non – compliance;
·
Coordinating supplier performance
management through the analysis of value delivered against signed contracts and
services provided by suppliers, in order to achieve value for money for ODPP
·
Approving the expenditure budgets
submitted by department heads in line with the laid down budgetary allocations,
to enhance efficiency in the utilization of resources;
·
Reviewing reports on monthly
utilization of budgets and making recommendations on the budget variances to
ensure efficiency in utilization of the ODPP resources; and
·
Participating in relevant committees
to support the implementation of the ODPP mandate.
HR Senior Assistant Director
ONE (1) POST V/NO. 130/2018
RE-ADVERTISEMENT
Basic Salary Scale: Kshs. 109,089 – Kshs. 144,928 p.m. DPP 4 (JG ‘R’)
Terms of Service: Permanent and Pensionable
Basic Salary Scale: Kshs. 109,089 – Kshs. 144,928 p.m. DPP 4 (JG ‘R’)
Terms of Service: Permanent and Pensionable
Benefits:
·
House Allowance: Kshs.50,000
(Nairobi), Kshs. 35,000 (Mombasa, Kisumu, Nakuru, Nyeri, Eldoret, Thika, Kisii,
Kitale, Malindi), Kshs. 25,000 (Other Former Municipalities), Kshs. 20,000
(Other Areas)
·
Commuter Allowance: Kshs. 16,000 p.m.
·
Leave Allowance: Kshs. 10,000 p.a.
·
Medical Insurance Cover: As covered
by the Medical Insurance Cover for ODPP staff
·
Group Life Insurance Cover: As
covered by the Group Life Insurance Cover for ODPP staff
·
Car loan: Up to Kshs. 3 Million
·
Mortgage Scheme: Up to Kshs. 15
Million
Requirements for Appointment
For appointment to this grade, an
officer must have:-
·
Served in the grade of Assistant
Director of Human Resource Management or in a comparable and relevant position
in the Public Service or Private Sector for a minimum period of two (2) years;
·
A Bachelor’s degree in Sociology,
Public/Business Administration, Human Resource Management/Staff Management or
any other relevant qualification from a recognized institution;
·
Post graduate diploma in Staff/Human
Resource Management or its equivalent from a recognized institution;
·
A Masters degree in Human Resource/Staff
Management, Business Administration or Public Administration or their
equivalent qualifications from a recognized institution;
·
A certificate in Computer application
skills from a recognized institution;
·
Demonstrated a high degree of
professional and administrative competence, and a thorough understanding of the
existing and emerging Human Resource Management practices/techniques;
·
Demonstrated a thorough understanding
of National and ODPP goals, policies and development objectives; and
·
Be a member of a recognized
professional body.
NOTE: Possession of a Strategic
Leadership Development Programme lasting not less than six (6) weeks from a
recognized institution will be an added advantage.
Core Skills /Competences
In addition to the above requirements
an officer must have the following skills:-
·
Knowledge of professional standards;
·
Knowledge and thorough understanding
of national and Office of the Director of Public Prosecutions goals, policies
and development objectives;
·
Knowledge on relevant legislation;
·
Policy formulation and implementation
skills;
·
Planning skills;
·
Research skills;
·
Analytical skills;
·
Negotiation skills;
·
Performance management skills;
·
Budgeting skills;
·
Problem solving skills;
·
Leadership skills;
·
ICT skills;
·
Interpersonal and communication skills;
·
Organizational and administrative
skills.
Personal Qualities
In addition to the above requirements
an officer must have the following qualities:-
·
Ability to articulate and interpret
national and international policies and development goals;
·
Creativity and innovativeness
·
Honesty and integrity;
·
Ability to work under pressure;
·
Ability to build and lead cohesive
teams;
·
Professionalism;
·
Self driven; and
·
Results oriented;
Duties and responsibilities
An officer at this level will head
the Human Resource Management division and he/she will be responsible directly
to the Director of Public Prosecutions professionally and administratively to
the Deputy Director of Central Facilitation Services for efficient and
effective management of the division. Specifically, duties and responsibilities
at this level will entail:-
·
Forecasting the human resource needs
as per the objectives and functions of the organization and planning in order
to ensure adequate staff with the required skills and competencies for
efficient and effective service delivery;
·
Developing and overseeing
implementation of human resource management
policies, and procedures to ensure the availability of guidelines that enhance delivery of service that is aligned to the constitution requirements, that is in line with best practice, and that meets set quality standards;
policies, and procedures to ensure the availability of guidelines that enhance delivery of service that is aligned to the constitution requirements, that is in line with best practice, and that meets set quality standards;
·
Monitoring and evaluating the
effectiveness of human resource management policies, guidelines, procedures,
and standards to inform timely review;
·
Providing professional advice on
human resource management policies, procedures and practices to ensure
compliance with regulations;
·
Coordinating the development and
review of career progression guidelines and succession management strategies to
ensure availability of competencies required at all times, to support effective
and efficient delivery of public prosecution services;
·
Coordinating preparation of Advisory
Board Papers and implementation of Board decisions in a timely manner in order
to enhance the delivery of service at ODPP;
·
Providing leadership at the
divisional level to ensure effective contribution to the achievement of
organizational strategic objectives;
·
Coordinating the preparation and
implementation of Personnel Emolument budget for staff of ODPP to ensure
sufficient allocation for delivery of timely and quality service;
·
Developing and monitoring the
implementation of the human resource management strategy derived from the ODPP
strategic plan to ensure the deliverables of the strategy are met against set
timelines and quality standards;
·
Coordinating labour relations
management at ODPP through the interpretation
of labour laws, advise on collective bargaining and negotiations with the union, to ensure minimal disruptions to the operations of public prosecution services that result from disgruntled employees;
of labour laws, advise on collective bargaining and negotiations with the union, to ensure minimal disruptions to the operations of public prosecution services that result from disgruntled employees;
·
Coordinating recruitment of staff and
proper placement to ensure achievement of ODPP strategic objectives;
·
Coordinating the implementation of
performance management system in ODPP to ensure quality and timely service
delivery;;
·
Promoting strategic alliances with
inter-agencies and other institutions to provide relevant services and
resources on human resource management for enhanced organizational performance;
·
Coordinating the management of human
resource records to ensure ODPP is compliant with the guidelines on records
management, and to support the availability of staff information that is
critical in the management of human resources;
·
Coordinating the preparation of
quarterly and annual divisional reports and sharing with the management for
informed decision making to enhance organisational performance;
·
Coordinating the management of staff
compensation and benefits to ensure a motivated workforce;
·
Participating in relevant committees
to support the implementation of the ODPP mandate.
·
Mentoring and coaching staff in the
division to enhance performance.
Senior Librarian
ONE (1) POST V/NO. 131/2018
Basic Salary Scale: Kshs. 41, 590-55840 p.m DPP 8 (JG ‘M’)
Terms of Service: Permanent and Pensionable
Basic Salary Scale: Kshs. 41, 590-55840 p.m DPP 8 (JG ‘M’)
Terms of Service: Permanent and Pensionable
Benefits
·
House Allowance: Kshs. 28,000
(Nairobi), Kshs. 22,000 (Mombasa, Kisumu, Nakuru, Nyeri, Eldoret, Thika, Kisii,
Kitale, Malindi), Kshs. 16,500 (Other Former Municipalities), Kshs.13,000
(Other Areas)
·
Commuter Allowance: Kshs. 8,000 p.m.
·
Leave Allowance: Kshs. 6,000 p.a.
·
Medical Insurance Cover: As covered
by the Medical Insurance Cover for ODPP staff
·
Group Life Insurance Cover:As covered
by Group Life Insurance Cover for ODPP staff
·
Car loan: Up to Kshs. 1.5 Million
·
Mortgage Scheme: Up to Kshs. 10
Million
Requirements for appointment
For appointment to this grade, an
officer must have;
·
Served in the grade of Senior
Librarian II or in a comparable and relevant position in the Public Service or
Private Sector for a minimum period of Two (2) years;
·
A Bachelor’s degree in either Library
Studies or Information Science or their equivalent qualification from a
recognized institution;
·
Demonstrated administrative and
managerial capability in organizing an Information centre/library; and
·
Demonstrated merit and ability as
reflected in work performance and results.
·
A Certificate in Computer
Applications from a recognized institution
·
Served in the grade of Senior
Librarian II or in a comparable and relevant position in the Public Service or
Private Sector for minimum period of two (2) years;
·
A Kenya Certificate of Secondary
Education (KCSE) mean grade C or its equivalent qualification with at least a C
in Mathematics, English and Kiswahili respectively;
·
A Diploma in Library or Information
Science or equivalent qualifications from a recognized institution
·
Demonstrated administrative and
managerial capability in organizing an Information centre/library; and
·
Demonstrated merit and ability as
reflected in work performance and results.
·
A Certificate in Computer
Applications from a recognized institution
Core Skills/Competencies
In addition to the above requirements
an Officer must have the following skills;
·
Cataloguing skills;
·
Classification skills;
·
Interpersonal and communication
skills;
·
Organisational and administrative
skills;
·
ICT skills;
·
Problem solving skills;
·
Supervisory skills;
·
Analytical skills; and
·
Time management skills.
Personal Qualities
In addition to the above requirements
an Officer must have the following qualities;
·
Honesty and Integrity;
·
Creativity and innovativeness;
·
Ability to work under pressure;
·
Ability to lead and manage teams;
·
Respectful;
·
Flexible;
·
Results oriented; and
·
Self driven.
Duties and Responsibilities
An Officer at this level will be
answerable to Principal Librarian for assigned Library function. Specifically,
duties and responsibilities entail:-
·
Monitoring the preparation of the
selection list for the acquisition of new publications, to ensure the acquired
publications are current and are in line with the planned for reading materials
in line with the section strategy;
·
Classifying library materials in line
with the adopted classification scheme, to facilitate ease in the arrangement
of reading materials at the library, and to enhance ease in access;
·
Coordinating the development of
traditional catalogues or electronic catalogues, to enhance ease in access of
the materials by the users;
·
Supervising the preparation of
library material indexes and abstracts through a library database or manually,
to enhance ease in access of the materials;
·
Editing of library reports and other
document as requested, to ensure the information provided meets quality
standards, and to enhance efficiency in the management of library services; and
·
Conducting periodic checks on the
effectiveness of library records management, to ensure all libraries at headquarters
and counties have relevant information materials.
Clerical Officer
TWO (2) POSTS V/NO. 138/2018
Basic Salary Scale: Kshs. 12,510 – Kshs. 16,080 p.m. DPP 14 (JG ‘F’)
Terms of Service: Permanent and Pensionable
Basic Salary Scale: Kshs. 12,510 – Kshs. 16,080 p.m. DPP 14 (JG ‘F’)
Terms of Service: Permanent and Pensionable
Benefits
·
House Allowance: Kshs. 4,500
(Nairobi), Kshs. 3,730 (Mombasa, Kisumu, Nakuru, Nyeri, Eldoret, Thika, Kisii,
Kitale,Malindi),Kshs. 3,000 (Other Former Municipalities), Kshs. 2,700 (Other
Areas)
·
Commuter Allowance: Kshs. 3,000 p.m.
·
Leave Allowance: Kshs. 4,000 p.a
·
Medical Insurance Cover: As covered
by the Medical Insurance Cover for ODPP staff
·
Car loan: Up to Ksh. 600,000
·
Mortgage Scheme: Up to Ksh. 4 Million
Requirements for appointment
For appointment to this grade, a
candidate must have:
·
Kenya Certificate of Secondary
Education (KCSE) mean grade C Plain or equivalent qualification from a
recognized institution;
·
A Certificate in computer
applications skills from a recognized institution.
Core Skills/Competencies
In addition to the above
requirements, an officer must have the following skills:-
·
Computer skills;
·
Communication skills;
·
Interpersonal skills;
·
Organisational skills; and
·
Problem solving skills.
Personal Qualities
In addition to the above
requirements, an officer must have the following qualities:-
·
Honesty and integrity;
·
Ability to take instructions;
·
Creativity and innovativeness;
·
Ability to multi-task;
·
Results oriented;
·
Ability to care for resources;
·
Ability to work under pressure; and
·
Ability to work well with teams.
Duties and Responsibilities:
This is the entry and training level
to the this cadre. Specifically, duties and responsibilities will entail:-
·
Drafting simple correspondences to
ensure faster communication in response to the operational needs of ODPP;
·
Compiling simple statistical records
to ensure data required for decision making is readily available;
·
Preparing and distributing agenda for
meetings as requested , to ensure proper communication of the agenda that
enhances meeting preparedness;
·
Verifying the draft pension claims to
ensure the claim forms are accurately filled, to support efficiency in the
management of the pension process;
·
Verifying leave information to ensure
accuracy in approvals;
·
Maintaining stores, records and
equipment inventory in accordance with ODPP procedures and regulations;
·
Preparing estimates of expenditure
for general office services to ensure proper planning in procurement; and
·
Keeping invoices, receipts and other
records under safe custody;
Office Assistant
TWO (2) POSTS V/NO. 139/2018
Basic Salary Scale: Kshs. 10,380 – Kshs. 11,370 p.m. DPP 16 (JG ‘D’),
Terms of Service: Permanent and Pensionable
Basic Salary Scale: Kshs. 10,380 – Kshs. 11,370 p.m. DPP 16 (JG ‘D’),
Terms of Service: Permanent and Pensionable
Benefits
·
House Allowance: Kshs. 4,125
(Nairobi), Kshs.3,375 (Mombasa, Kisumu, Nakuru, Nyeri, Eldoret, Thika, Kisii,
Kitale, Malindi), Kshs. 2,750 (Other Former Municipalities), Kshs. 2,375 (Other
Areas)
·
Commuter Allowance: Kshs. 3,000 p.m.
·
Leave Allowance: Kshs. 4,000 p.a
·
Medical Insurance Cover: As covered
by the Medical Insurance Cover for ODPP staff
·
Group Life Insurance Cover: As
covered by the Group Life Insurance Cover for ODPP staff
·
Car loan: Up to Ksh. 600,000
·
Mortgage Scheme: Up to Ksh. 4 Million
Requirements for appointment
For appointment to this grade, a
candidate must have:
·
Kenya Certificate of Education (KCE)
Division IV or Kenya Certificate of Secondary Education (K.C.S.E) Mean Grade D
(Plain).
Core Skills/Competecies
In addition to the above
requirements, an officer must have the following skills:-
·
Communication skills;
·
Interpersonal skills; and
·
Organisational skills
Personal Qualities
In addition to the above
requirements, an officer must have the following qualities:-
·
Honesty and integrity;
·
Results oriented;
·
Ability to take instructions;
·
Ability to work under pressure;
·
Creativity and innovativeness;
·
Ability to work with teams;
·
Ability to multi-task; and
·
Ability to care for resources.
Duties and Responsibilities
This is the entry point to the Office
Assistants cadre. Specifically, duties and responsibilities entail:-
·
Cleaning the office in line with the
set cleaning procedures and standards, to ensure compliance with the
Occupational Safety and Health Act, and to enhance the attractiveness of the
working environment;
·
Preparing and serving tea to staff in
a timely manner and within the set hygiene and quality standards, to ensure
staff are energised, and have convenience in the utilisation of time;
·
Arranging the office equipment and
furniture to ensure the office is organised and that there is efficiency in the
utilisation of space;
·
Dispatching mail within and outside
the office, to ensure timely communication that enhances efficiency in the ODPP
operations;
·
Performing general gardening
including landscaping, lawn scarping, cutting grass, weeding and pruning to
ensure the Office compound is neat; and
·
Maintaining general cleanliness
around the office by collection and disposal of litter to ensure staff health
and safety.
Senior Supply Chain Management Officer
ONE (1) POST V/NO. 132/2018
Basic Salary Scale: Kshs. 35,910 – Kshs. 45,880 p.m. DPP 9 (JG ‘L’)
Terms of Service: Permanent and Pensionable
Basic Salary Scale: Kshs. 35,910 – Kshs. 45,880 p.m. DPP 9 (JG ‘L’)
Terms of Service: Permanent and Pensionable
Benefits
·
House Allowance: Kshs. 28,000 (Nairobi),
Kshs. 22,000 (Mombasa, Kisumu, Nakuru, Nyeri, Eldoret, Thika, Kisii, Kitale,
Malindi), Kshs. 16,500 (Other Former Municipalities), Kshs. 13,000 (Other
Areas)
·
Commuter Allowance: Kshs. 6,000 p.m.
·
Leave Allowance: Kshs. 6,000 p.a.
·
Medical Insurance Scheme: As covered
by the Medical Insurance Cover for ODPP staff
·
Group Life Insurance Cover:As covered
by Group Life Insurance for ODPP staff
·
Car loan: Up to Kshs. 1.5 Million
·
Mortgage Scheme: Up to Kshs. 10
Million
Requirements for appointment
For appointment to this grade, an
officer must have:-
·
Served in the grade of Supply Chain
Management Officer I or in a comparable and relevant position in the Public
service or Private sector for a minimum period of Two (2) years;
·
A Bachelors Degree in any of the following:
– Commerce, Business Administration (Supplies Management Option), Economics,
Procurement and Supplies Management or their equivalent from a recognized
Institution;
·
A certificate in computer application
from a recognized institution;
·
Demonstrated merit and ability as
reflected in work performance and results;and
·
Be a member of the Kenya Institute of
Supply Chain Management ;
Core Skills/Competencies
In addition to the above requirements
an officer must have the following skills:-
·
Knowledge of procurement systems and
procedures;
·
Verification skills;
·
Interpersonal skills;
·
Organisational skills
·
Resource management skills;
·
Records management skills;
·
Interpersonal and communication
skills;
·
Problem solving skills; and
·
Supervisory skills.
Personal Qualities
An officer must have the following
qualities:-
·
Honesty and integrity;
·
Creativity and innovativeness;
·
Ability to work under pressure;
·
Ability to lead and manage teams;
·
Ability to give and take
instructions;
·
Ability to get on well with diverse
workforce;
·
Self driven; and
·
Results oriented.
Duties and Responsibilities
An officer at this level will be
responsible to the Senior Supply Chain Management Officer I for the assigned
Supply Chain Management function. Specifically, duties and responsibilities at
this level will entail:-
·
Coordinating the collection,
collation and analysis of data from user departments and making appropriate
recommendations to ensure user requirements are addressed;
·
Assisting in the monitoring of the
implementation of existing supply chain management policies and procedures, and
recommending strategies to address the identified gaps;
·
Conducting of market surveys to
ensure the information garnered supports the strategies implemented for
enhanced service delivery;
·
Providing input in the preparation of
procurement plans to ensure the plans are aligned with the needs of ODPP in the
delivery of the overall ODPP strategy;
·
Providing support in the management
of inventory and stock control to ensure minimal disruptions to the ODPP
operations due to stock outs;
·
Preparing, publishing and
distributing procurement and disposal documentation that includes invitations
to tender, pre-qualification
documents, and invitations of expressions of interest, to ensure ODPP attracts the attention of qualified suppliers to choose from;
documents, and invitations of expressions of interest, to ensure ODPP attracts the attention of qualified suppliers to choose from;
·
Assisting with the coordination of
opening of tender documents, to ensure full compliance the Public Procurement
Act;
·
Performing secretariat duties to the
Asset Disposal Committee to ensure the committee is facilitated in the delivery
of quality service; and
·
Managing the performance of the
Supply Chain Management Officer I and ensuring the officer is trained and
developed in order to enhance performance.
Accountant
ONE (1) POST V/NO. 133/2018
Basic Salary Scale: Kshs. 31,020 – Kshs. 41,590 p.m. DPP 10 (JG ‘K’)
Terms of Service: Permanent and Pensionable
Basic Salary Scale: Kshs. 31,020 – Kshs. 41,590 p.m. DPP 10 (JG ‘K’)
Terms of Service: Permanent and Pensionable
Benefits
·
House Allowance: Kshs. 16,500
(Nairobi), Kshs. 12,800 (Mombasa, Kisumu, Nakuru, Nyeri, Eldoret, Thika, Kisii,
Kitale, Malindi), Kshs. 9,600 (Other Former Municipalities), Kshs. 7,500 (Other
Areas)
·
Commuter Allowance: Kshs. 5,000 p.m.
·
Leave Allowance: Kshs. 6,000 p.a.
·
Medical Insurance Cover: As covered
by the medical Insurance Cover for ODPP staff
·
Group Life Insurance Cover:As covered
by Group Insurance Cover for ODPP staff
·
Car loan: Up to Kshs. 1.5 Million
·
Mortgage Scheme: Up to Kshs. 10
Million
Requirements for Appointment
For appointment to this grade an
officer must have:-
·
Served in the grade of Accountant II
or in a comparable and relevant position in the Public Service or Private
Sector for a minimum of two (2) years;
·
Passed Part III of Certified Public
Accountants (CPA) Examination or its approved equivalent qualifications;
·
A certificate in computer
applications from a recognized institution; and
·
Demonstrated merit and ability as
reflected in work performance and results.
·
Bachelor’s degree in Commerce
(Finance or Accounts Option), Business Administration (Accounts Option) from a
recognized institution or any other relevant equivalent qualification and
passed part II of Certified Public Accountants (CPA) Examination;
·
A certificate in Computer
Applications from a recognized institution.
Personal Qualities
In addition to the above requirements
an officer must have the following qualities;
·
Honesty and integrity;
·
Ability to get on well with the
diverse workforce;
·
Good knowledge in the professional
field of specialization;
·
Creativity and innovativeness;
·
Team player; and
·
Ability to take and execute
instructions.
Core Skills/Competencies
In addition to the above requirements
an officer must have the following skills;
·
Demonstrated knowledge of relevant
professional standards including Generally Accepted Accounting Principles
(GAAP) and
·
International Accounting Standards
(IAS);
·
Budgeting skills;
·
ICT skills;
·
Accuracy skills;
·
Organizational skills;
·
Analytical skills;
·
Interpersonal and communication
skills;
·
Organizational and supervisory
skills;
·
Problem solving skills;
·
Resource management skills; and
·
Records management skills.
Personal Attributes
In addition to the above requirements
an officer must have the following attributes;
·
Honesty and integrity;
·
Creativity and innovativeness;
·
Ability to work under pressure;
·
Ability to work well with teams;
·
Ability to take and execute
instructions.
·
Results oriented; and
·
Self driven.
Duties and Responsibilities
An officer at this level will be
responsible to the Senior Accountant 11 for the effective management of the
assigned Accounts function. Specifically duties and responsibilities will
entail;
·
Verifying vouchers and committal
documents for integrity and accuracy, to ensure finance decisions made are well
informed and in line with the ODPP policies and procedures on resource
management;
·
Preparing simple management reports
as requested to support in decision making in the delivery of service;
·
Collecting and filing the accounting
records in line with the ODPP records management policy, to ensure the safety
of information and easy retrieval of records when required for decision making
purposes;
·
Facilitating cash withdraws as
requested, to enhance delivery of service by the ODPP staff;
·
Preparing Authority to Incur
Expenditure (AIE) funding reports, to support the identification of gaps in
resource utilisation and the development of appropriate strategies that support
cost management;
·
Paying merchants and suppliers in a
timely manner and in line with the ODPP policies and procedures, to maintain
supplier relations that support the ODPP operations;
·
Receiving all money payable to ODPP
and taking action as appropriate in line with the ODPP policy and procedure on
resource management, to ensure efficiency in the utilisation of resources;
·
Preparing bank reconciliation
statements to provide information on the available resources for ODPP;
·
Preparing financial accounts for use
by management in the development of strategies that enhance efficiency in the
use of resources;
·
Processing and paying of employees’
salaries in line with the ODPP timelines and guidelines, to ensure compliance
with the labour laws and to meet employee expectations;
·
Writing withholding Value Added Tax
certificate requisitions of exchequer from The National Treasury, to ensure
compliance by ODPP with the tax guidelines;
·
Maintenance of imprest registers to
ensure proper control and accountability of government funds;
·
Facilitating Auditors with all audit
requirements to ensure the smooth audit process;
·
Approving of requisitions in the
IFMIS system to facilitate end to end procurement process;
·
Issuance of accountable documents to
ensure prudent and efficient management of funds; and
·
Maintenance of recurrent, deposit and
development cash books to ensure cash management.
Records Management Officer
ONE (1) POST V/NO.134 /2018
Basic Salary Scale: Kshs. 24,662 – Kshs. 29,918 p.m. DPP 11 (JG ‘J’)
Terms of Service: Permanent and Pensionable
Basic Salary Scale: Kshs. 24,662 – Kshs. 29,918 p.m. DPP 11 (JG ‘J’)
Terms of Service: Permanent and Pensionable
Benefits
·
House Allowance: Kshs. 10,000
(Nairobi), Kshs. 7,500 (Mombasa, Kisumu, Nakuru, Nyeri, Eldoret, Thika, Kisii,
Kitale, Malindi), Kshs. 5,800 (Other Former Municipalities), Kshs. 4,200 (Other
Areas)
·
Commuter Allowance: Kshs. 4,000 p.m.
·
Leave Allowance: Kshs. 4,000 p.a.
·
Medical Insurance Cover: As covered
by the Medical Insurance Cover for ODPP staff
·
Group Life Insurance Cover: As
covered by the Group Life Insurance Cover for ODPP staff
·
Car loan: Up to Ksh. 800,000
·
Mortgage Scheme: Up to Ksh. 6 Million
Requirements for appointment
For appointment to this grade, a
candidate must have:-
·
A Bachelors Degree in Information
Science/Records Management or any relevant Social Sciences from a recognized
institution; and
·
A Certificate in Computer
Applications from a recognized institution.
·
Served in the grade of Records
management Officer III or in a comparable and relevant position in the Public
Service for a minimum period of two (2) years;
·
A Diploma in
Records/Information/library Science/Archives Management or equivalent qualifications
from a recognized institution;
·
A Certificate in Computer
Applications from a recognized institution; and
·
Demonstrated professional competence
and achievement of performance targets and results as reflected in the
performance appraisal.
Core Skills/Competencies
In addition to the above
requirements, an officer must have the following skills:-
·
ICT skills
·
Monitoring and Evaluation Skills;
·
Knowledge of relevant legislation;
·
Interpersonal and communication
skills;
·
Organisational skills;
·
Problem solving skills
·
Planning skills;
·
Supervisory skills; and
·
Report writing skills.
Personal Qualities
In addition to the above
requirements, an officer must have the following qualities:-
·
Honesty and integrity;
·
Ability to work under pressure;
·
Ability to work well with teams;
·
Self driven;
·
Creativity and innovativeness; and
·
Results oriented.
Duties and Responsibilities
An Officer at this level will be
responsible to Records Management Officer I for assigned records management
function. Specifically, duties and responsibilities entail:-
·
Receiving and dispatching letters and
files in a timely manner and in line with the records management policies and
procedures, to ensure timely communication that enhances service delivery by
ODPP;
·
Receiving, marking, and filing
letters that have been actioned by officers, to ensure the letters are securely
stored and easy to trace and retrieve when required;
·
Maintaining file movement registers
to ensure the files can be traced when required, and to enhance the security
and confidentiality of documents;
·
Maintaining security and safety of
records in the registry to minimise wear and tear of stored documents, and to
protect the ODPP information that can expose risks to ODPP if accessed by
unauthorised persons;
·
Maintaining proper records of inventory
to facilitate ease in retrieval of records when required;
·
Implementing the set quality
standards in records management to enhance efficiency and effectiveness in the
delivery of service; and
·
Supervising the Records Management
Officer III to ensure high motivation and performance, and to assist in the
development of the Officer in line with the needs of ODPP.
ICT Officer
ONE (1) POST V/NO. 135/2018
Basic Salary Scale: Kshs. 24,662 – Kshs. 29,918 p.m. DPP 11 (JG ‘J’)
Terms of Service: Permanent and Pensionable
Basic Salary Scale: Kshs. 24,662 – Kshs. 29,918 p.m. DPP 11 (JG ‘J’)
Terms of Service: Permanent and Pensionable
Benefits
·
House Allowance: Kshs. 10,000
(Nairobi), Kshs. 7,500 (Mombasa, Kisumu, Nakuru, Nyeri, Eldoret, Thika, Kisii,
Kitale, Malindi), Kshs. 5,800 (Other Former Municipalities), Kshs. 4,200 (Other
Areas)
·
Commuter Allowance: Kshs. 4,000 p.m.
·
Leave Allowance: Kshs. 4,000 p.a.
·
Medical Insurance Cover: As covered
by the Medical Insurance Cover for ODPP staff
·
Group Life Insurance Cover: As
covered by the Group Life Insurance Cover for ODPP staff
·
Car loan: Up to Ksh. 800,000
·
Mortgage Scheme: Up to Ksh. 6 Million
Requirements for Appointment
For appointment to this grade a
candidate must have:
·
A Bachelors degree in computer
science, information communication technology, electronics engineering or any
other ICT related discipline with a base in information communication
technology from a recognized institution.
·
Served in the grade of Information
Communication Technology Officer III or in an equivalent and relevant position
in the Public
·
Service for a minimum period of Two
(2) years;
·
A Diploma in Computer Science/Information
Communication Technology; or its equivalent qualification from a recognized
institution; and
·
Demonstrated merit and ability as
reflected in performance and results.
Core Skills/Competences
In addition to the above requirements
an Officer must have the following skills;
·
ICT skills;
·
Knowledge of professional standards;
·
Communication skills;
·
Interpersonal skills;
·
Organisational skills;
·
Analytical skills;
·
Resource management skills;
·
Problem solving skills; and
·
Supervisory skills.
Personal Attributes
In addition to the above requirements
an Officer must have the following attributes;
·
Honesty and integrity
·
Creativity and innovativeness;
·
Ability to work under pressure
·
Ability to work well with teams
·
Ability to take instructions;
·
Results oriented and
·
Self driven.
Duties and Responsibilities
An Officer at this level will be
responsible to the Information Technology Officer I for assigned Information
Communication Technology function. Specifically duties and responsibilities
will entail;
·
Providing technical support to all
users in the organization, to ensure minimal disruptions to the operations of
ODPP in the delivery of public prosecutions;
·
Configuring and installing new
hardware devices, to ensure full utilization of the
organization resources, and to enhance efficiency in operations;
organization resources, and to enhance efficiency in operations;
·
Developing software applications
based on the analysis of the ODPP requirements, to enhance efficiency in the
delivery of service;
·
Training new users in the use of
hardware and software, to ensure the users are comfortable in the use of the
resources, and to reduce time wastage;
·
Participating in the provision of
specifications for new system acquisition, to support the procurement of
systems that meet the needs of ODPP, and provide feedback on the performance of
the system to ensure enhancements as appropriate;
·
Conducting system backup and data
restoration when systems fail, to ensure safety of information from loss and
corruption;
·
Troubleshooting faults in the
network, software, hardware, to ensure weaknesses are identified and
appropriate solutions developed and implemented, to enhance value for money for
ODPP; and
·
Managing the network, internet
configurations and device sharing, to ensure the user departments at ODPP are
connected at all times, in order to enhance efficiency in business operations
due to minimal disruptions to connectivity.
Personal Secretary
TWO (2) POSTS V/NO. 136/2018
Basic Salary Scale: Kshs. 24,662 – Kshs. 29,918 p.m. DPP 11 (JG ‘J’)
Terms of Service: Permanent and Pensionable
Basic Salary Scale: Kshs. 24,662 – Kshs. 29,918 p.m. DPP 11 (JG ‘J’)
Terms of Service: Permanent and Pensionable
Benefits
·
House Allowance: Kshs. 10,000
(Nairobi), Kshs. 7,500 (Mombasa, Kisumu, Nakuru, Nyeri, Eldoret, Thika, Kisii,
Kitale, Malindi), Kshs. 5,800 (Other Former Municipalities), Kshs. 4,200 (Other
Areas)
·
Commuter Allowance: Kshs. 4,000 p.m.
·
Leave Allowance: Kshs. 4,000 p.a.
·
Medical Insurance Cover: As covered
by the Medical Insurance Cover for ODPP staff
·
Group Life Insurance Cover: As
covered by the Group Life Insurance Cover for ODPP staff
·
Car loan: Up to Ksh. 800,000
·
Mortgage Scheme: Up to Ksh. 6 Million
Requirements for appointment
For appointment to this grade an
officer must have:-
·
Served in the grade of Personal
Secretary III, DPP 12 or in a comparable and relevant position in the Public or
Private sector for a minimum period of Two (2) years;
·
The following qualifications from the
Kenya National Examinations Council or equivalent qualifications from a
recognized institution:
·
Typewriting III (minimum 50
w.p.m)/Computerized Document
·
Processing III)
·
Shorthand III (100 w.p.m);
·
Secretarial Duties II;
·
Office Management III/Office
Administration and Management III;
·
Business English III/Communications
II;
·
Commerce II;
·
A Certificate in Computer
Applications from a recognized institution (Ms word, windows, Ms excel, Ms
Access and Internet);
Demonstrated merit and ability as reflected in the work performance and results.
Demonstrated merit and ability as reflected in the work performance and results.
Core Skills/Competencies
In addition to the above
requirements, an officer must have the following skills:-
·
ICT skills;
·
Typing skills;
·
Record management skills;
·
Shorthand skills;
·
Interpersonal and Communication skills;
·
Organisational and supervisory
skills;
·
Problem solving skills;
·
Report writing skills;
·
Planning and coordination skills;
·
Customer Care skills;
·
Problem solving skills; and
·
Public Relations skills.
Personal Qualities
In addition to the above requirements,
an officer must have the following qualities:-
·
Honesty and integrity;
·
Creativity and innovativeness;
·
Ability to work under pressure;
·
Ability to work well with teams;
·
Ability to work with diverse
workforce;
·
Results oriented; and
·
Self driven.
Duties and Responsibilities
This position is critical in
providing work surroundings that is conducive to office visitors, facilitating
work of the office one is assigned to, and giving professional support to
Secretarial Staff at lower levels in handling unprecedented office matters.
Specifically duties and responsibilities will entail;
·
Monitoring the usage of resources in
the office for proper utilization of resources to ensure cost effectiveness;
Ensuring smooth communication and coordination of activities within the ODPP and with stakeholders to ensure a strong positive image;
Ensuring smooth communication and coordination of activities within the ODPP and with stakeholders to ensure a strong positive image;
·
Supervising junior staff to ensure
smooth flow of work within the ODPP;
·
Safeguarding the image of the ODPP
through provision of high quality customer service;
·
Drafting letters as instructed to ensure
timely communication by the supervisor as required in the delivery of service;
·
Dispatching letters and documents as
required in a timely manner, to support the operations of the division;
·
Preparing documents as requested to
ensure optimal time utilisation by the ODPP staff in the delivery of service;
·
Filing documents for the assigned
divisions to ensure the security, safety from tear, and accessibility of the
documents when required;
·
Binding documents as requested to
ensure the documents are easy to use and store, and enhance the image of ODPP;
·
Organizing meetings and availing
required documents as requested to ensure the meetings happen in a timely
manner and that they are fruitful;
·
Requisitioning of office stationery
to ensure the assigned divisions are supported in the delivery of service,
receive the stationery, and manage the storage to ensure proper utilisation of
ODPP resources;
·
Receiving calls to the assigned
divisions to ensure timely communication of information that is critical in the
delivery of service
·
Receiving and directing telephone and
fax messages for the office in a timely manner, to ensure the office is
equipped with the information necessary for the delivery of service;
·
Attending to visitors and clients in
line with the set protocol, to ensure the office presents a positive image of
ODPP;
·
Establishing and maintaining
effective communication strategies for the office to enhance the speed and
quality of information flow between the office and other ODPP offices;
·
Maintaining inventory of office
supplies to support cost management for the office;
·
Coordinating and arranging for
meetings, workshop and conferences to preparedness for the meetings;
·
Managing both incoming and outgoing
files and mail to ensure information is communicated in a timely manner, and to
track the movement of documents that is critical in the management of the
security of information;
·
Managing the delivery of files and
mail to the relevant staff in line with the ODPP policies and procedures, to
ensure the document movement is easy to track and to enhance information
confidentiality;
·
Managing the cleanliness of the
office to facilitate conducive working environment and to enhance the image of
ODPP;
·
Managing office machines for
functional and minimal disruptions to the operations of the office; and
·
Responding to routine correspondence.
Prosecution Clerk
NINE (9) POSTS V/NO. 137/2018
Basic Salary Scale: Kshs. 12,510 – Kshs. 16,080 p.m. DPP 14 (JG ‘F’)
Terms of Service: Permanent and Pensionable
Basic Salary Scale: Kshs. 12,510 – Kshs. 16,080 p.m. DPP 14 (JG ‘F’)
Terms of Service: Permanent and Pensionable
Benefits
·
House Allowance: Kshs. 4,500
(Nairobi), Kshs. 3,730 (Mombasa, Kisumu, Nakuru, Nyeri, Eldoret, Thika, Kisii,
Kitale,Malindi),Kshs. 3000 (Other Former Municipalities), Kshs. 2,700 (Other
Areas)
·
Commuter Allowance: Kshs. 3,000 p.m.
·
Leave Allowance: Kshs. 4,000 p.a
·
Medical Insurance Cover: As covered
by the Medical Insurance Cover for ODPP staff
·
Group Life Insurance Cover: As
covered by Group Life Insurance Cover for ODPP staff
·
Car loan: Up to Ksh. 600,000
·
Mortgage Scheme: Up to Ksh. 4 Million
Requirements for appointment
For appointment to this grade a
candidate must have:-
·
Kenya Certificate of Secondary
Education (K.C.S.E) mean grade C (Plain) with at least a C (plain) in English
and Kiswahili respectively, or its equivalent; and
·
A Certificate in Computer
Applications from a recognised institution.
·
NOTE: Possession of Process Server
Certificate will be an added advantage.
Core Skills/Competencies
In addition to the above
requirements, an officer must have the following skills:-
·
Computer skills;
·
Knowledge of professional standards
·
Knowledge of relevant Legislation;
·
Organisational skills;
·
Interpersonal and Communication
skills;
·
Time management skills; and
·
Problem solving skills.
Personal Qualities
In addition to the above requirements
an officer must have the following qualities:-
·
Honesty and integrity;
·
Creativity and innovativeness;
·
Ability to work under pressure;
·
Ability to work well with teams;
·
Positive working attitude;
·
Ability to take instructions; and
·
Ability to work with minimum
supervision
Duties and Responsibilities:
This is the entry and training level
to the this cadre. Specifically, duties and responsibilities will entail:-
·
Authorizing court process server to
ensure timely delivery of court documents in readiness for court proceedings;
·
Compiling case returns in a timely manner
to ensure delivery of service along set standards;
·
Compiling statistical data required
to facilitate informed decisions on cases submitted;
·
Preparing of quarterly and annual
report on the clerical services provided, to ensure challenges are identified
and appropriate strategies implemented to address the challenges;
·
Maintaining court diary and
departmental hearing diary to ensure efficiency and effectiveness in the
management of court time, for enhanced service delivery;
·
Obtaining daily case list to assist
in the preparation of plans for the management of cases to be presented before
the court;
·
Obtaining court attendance schedules
to ensure the prosecution counsel are well informed on their court schedules to
ensure minimal disruptions to the prosecution plan;
·
Retrieving case files and authorities
to ensure availability of information required for informed decisions on cases
before the court to be made;
·
Filing court documents to ensure the
documents are safe from wear, secure from unauthorised access, and to support
ease in accessibility of the documents;
·
Preparing exhibits and commissioning
documents to support the decisions of the court on the cases presented;
·
Servicing the documents issued by
prosecution counsel in line with the court procedures to ensure the documents
provide sufficient evidence in the delivery of justice;
·
Conducting service of other process
sent from ODPP to court to provide a chance for the respondents to respond;
How to Apply
Interested and qualified candidates
are invited to make their applications by completing ONE application form ODPP
1. The form may be downloaded from the ODPP’s Website www.odpp.go.ke or picked
from Nairobi Headquarters and County Offices.
The candidates should attach COPIES
of the following documents to their application form:
·
National Identity Card
·
Academic and Professional
Certificates and Transcripts
·
Any supporting documents and
testimonials
·
Letter of appointment to their
current substantive post
·
Letter of appointment to their
previous post
·
Detailed Curriculum Vitae and
Clearance certificate from the
following bodies :-
·
Law Society of Kenya for Lawyers
·
Higher Education Loans Board
·
Kenya Revenue Authority
·
Criminal Investigation Department
·
Ethics and Anti-Corruption Commission
·
Any other Professional bodies to which
the candidate is a member
Only shortlisted candidates will be
contacted.
Shortlisted candidates shall be
required to produce ORIGINALS of their National Identity Card, academic and
professional certificates, original transcripts and testimonials, letters of
appointment to their current substantive posts and previous post, detailed
curriculum vitae and clearance certificates during the interviews.
Completed application forms should be
sent to:
The Secretary
Advisory Board
Office of the Director of Public Prosecutions
NSSF Building 19th Floor, Block ‘A’
P.O. Box 30701 – 00100
NAIROBI
Advisory Board
Office of the Director of Public Prosecutions
NSSF Building 19th Floor, Block ‘A’
P.O. Box 30701 – 00100
NAIROBI
So as to reach the Office of the
Director of Public Prosecutions on or before 5th February, 2018. Women, persons
with disability and those from marginalized Communities are encouraged to
apply.