Vacant Position: Human
Resource & Admin Assistant
Location: Nairobi
Industry: Energy
Our client, a leading supply chain
regulator in energy sector is seeking to recruit a Human Resource & Admin
Assistant.
Position Purpose: The primary purpose of the role is to provide timely support all
Human Resource and administration requirements including: office management,
coordination of team needs in all locations; all accounting duties; petty cash
management, procurement of goods and services; coordination of meetings,
arranging travel / accommodation; monitoring adherence to organisational
policies and supporting performance management processes as well as managing
the interface with outsourced service providers.
1. Human Resource activities
·
Coordinate all recruitment activities
of the Company.
·
Oversee the administration of the
benefits for all employees.
·
Ensuring leave records for all the
employees are up-to-date, leave applications are processed in time.
·
Employee file management – Ensuring
all employee files are complete, well filed and all important documents are
available.
·
Handling of all payroll issues in
consultation with the outsourcing firm.
·
Performance management – coordinating
staff appraisal exercise and ensuring all the reports are received in time and
processed.
·
Training & development –
Facilitation in terms of provision of logistical support for all the training
& development initiatives.
2. Administration & Accounts
activities
·
Handling all accounting requirements
for the company, as guided by GM
·
Ensure safe custody of Cheque books
and company credentials.
·
Acting as the focal point in sorting
out IT related matters for staff in liaison with any outsourced IT support.
·
Ensuring periodic office equipment
servicing.
·
Receiving and sending company mail
and deliveries.
·
Stock takes, re-order supplies and
maintenance of company assets
·
Setting up meetings, taking minutes
and sharing.
·
Respond to telephone and email
queries
·
Ensuring cleanliness in the office
and its surroundings
3. Procurement activities
·
Managing procurement processes &
ensuring compliance with policy
·
Conducting procurement processes
including bid solicitation and review, preparing purchase orders for approval
and documentation of goods and services received;
·
Ensuring proper filing of procurement
documents
·
Maintaining and updated vendor lists;
4. Any other responsibility assigned
by management
Key Competencies
·
Analytical and accounting skills is a
requirement
·
Must be adept at problem-solving,
including being able to identify issues and resolve them in a timely manner
·
Extremely organised, able to
structure work flow in an orderly manner and prioritize tasks based on the
urgency deliverables
·
Team player – ability to work well
within a team and to develop strong and effective working relationships
internally and externally
·
Excellent communication both written
and oral – ability to communicate clearly, accurately and sensitively, with an
outgoing personality
·
Must be dependable, able to follow
instructions, respond to management direction, and must be able to improve
performance through management feedback
Job Qualifications and Experience
·
A Bachelor Degree is administration.
·
At least 3 years experience in office
administration and various aspects of HR
·
Strong proficiency in Microsoft Office
software including Word, Excel, Outlook and PowerPoint as well as Quick Books.
·
Knowledge of petroleum sector an
added advantage
To apply, send your CV and cover
letter only to asaph@flexi-personnel.com by 12th January 2018.
Clearly indicate the position applied
for on the subject line and expected remuneration.
NB: Flexi Personnel does not charge
candidates for jobs placement.